Board Minutes August 2018

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

EBC Board Meeting Minutes for August 2018

Board meetings are open to the EBC members and the public.

• Date: Monday, August 13, 2018
• Location: Room 113 Education South Education South, University of Alberta
• Start Time: 6:30pm

Please RSVP to board@edmontonbikes.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Nancy
• Minute-taker: Jasmine
• Food by: Ali
• Board attendance:
• Staff attendance:
• Regrets: Helen, Sean, Geoff
• Absent:
• Guests

Call to Order

• Meeting called to order by Nancy at 6:34pm.

Logistics for Next Meeting

• Date: Monday, September 10, 2018 6:30pm
• Location: TBA
• Chair: Mark
• Minute-taker: Jasmine
• Food by: Jasmine (back-up: Jeremy)

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this August 13 agenda, the July 2018 minutes, and reports as presented below.
Moved:
Seconded:

Aye	No	Abstain

President's Report - Jeremy

• Presidents Report July 2018

President's Report Discussion

H.R. Committee Report - Nancy

• HR Workplan
• HR Committee Report August 2018

HR Report Discussion

Treasurer's Report - Ali

• Treasurer's Report July 2018
• Budget Analysis

Treasurer's Report Discussion

Administrative Committee Report - Jonathan/Ali

• Administrative Committee Workplam
• Administrative Committee August 2018 report

Strategic Planning Committee Report

• [ July Meeting Notes]
• Work Plan

Current and Completed Business

Volunteer Survey update - Nancy (15 min)

• Last discussion, concerns were brought up regarding suitability of EBC mailing lists through company
  • Discussion about medium for sending out survey to be held at a later time

End-of-term Evaluation - Jasmine (5 min)

• Keep an eye out for an end-of-term evaluation between now and August's meeting

Annual General Meeting Location - Jasmine (5 min)

• Booked DECL (Downtown Edmonton Community League) for Sunday, October 14.
• To start the planning well in advance, will begin planning and reach out to board members for support in coming months.

New Business

In Camera:

MOTION

To go in camera
Moved:
Seconded:

Aye	No	Abstain

MOTION

To go out of camera.
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting at ______.
Moved:
Seconded:

Aye	No	Abstain