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Board Minutes August 2018: Difference between revisions
→Administrative Committee Report - Jonathan/Ali
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* Minute-taker: Jasmine | * Minute-taker: Jasmine | ||
* Food by: Ali | * Food by: Ali | ||
* Board attendance: | * Board attendance: Mark, Jeremy, Ali, Mike P., Nancy, Jasmine | ||
* Staff attendance: | * Staff attendance: Chris | ||
* Regrets: Helen, Sean, Geoff | * Regrets: Helen, Sean, Geoff | ||
* Absent: | * Absent: | ||
* Guests | * Guests: Cai | ||
== Call to Order == | == Call to Order == | ||
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=== Treasurer's Report - Ali === | === Treasurer's Report - Ali === | ||
* [https://drive.google.com/open?id=0B13aeqM0VpVrSGtDY2RyRG1KUWxqbEpySmtnOXVvNUtzS25Z Treasurer's Report July 2018] | * [https://drive.google.com/open?id=0B13aeqM0VpVrSGtDY2RyRG1KUWxqbEpySmtnOXVvNUtzS25Z Treasurer's Report July 2018] | ||
* [https://drive.google.com/ | * [https://drive.google.com/file/d/0B13aeqM0VpVrNWRLUF9RQlJINXVGOG1PUHNZYWVBZnE3X21Z/view?resourcekey=0-B-i9yBhvmY1mnCClGeXj4A Budget Analysis] | ||
'''Treasurer's Report Discussion''' | '''Treasurer's Report Discussion''' | ||
=== Administrative Committee Report - Jonathan/Ali === | === Administrative Committee Report - Jonathan/Ali === | ||
* [https://docs.google.com/spreadsheets/u/1/d/1ApIHCnNd4wf6G2-5-0587CwmarmsdHEFFrilF9j7bps/edit?usp=gmail#gid=1732529024 Administrative Committee Workplam] | * [https://docs.google.com/spreadsheets/u/1/d/1ApIHCnNd4wf6G2-5-0587CwmarmsdHEFFrilF9j7bps/edit?usp=gmail#gid=1732529024 Administrative Committee Workplam] | ||
* [https://docs.google.com/document/d/1yBBwZodCiTavZhkomB5tlfd-5nCRXOo_t_H5Xz9k8co/edit | * [https://docs.google.com/document/d/1yBBwZodCiTavZhkomB5tlfd-5nCRXOo_t_H5Xz9k8co/edit Administrative Committee August 2018 report] | ||
=== Strategic Planning Committee Report === | === Strategic Planning Committee Report === | ||
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=== End-of-term Evaluation - Jasmine (5 min)=== | === End-of-term Evaluation - Jasmine (5 min)=== | ||
* Keep an eye out for an end-of-term evaluation between now and August's meeting | * Keep an eye out for an end-of-term evaluation between now and August's meeting | ||
* Board members to complete the surveys by August 17 | |||
=== Annual General Meeting Location - Jasmine (5 min)=== | === Annual General Meeting Location - Jasmine (5 min)=== | ||
* [https://docs.google.com/document/d/1jHGRgkIbnsnqo0CxiM7er0bwsSKo69FptLa2QeCUPvY/edit AGM Set-up Tasks] | |||
* Booked DECL (Downtown Edmonton Community League) for Sunday, October 14. | * Booked DECL (Downtown Edmonton Community League) for Sunday, October 14. | ||
* | * Update: In process of reviewing the planning documents, and updating for upcoming year. | ||
* Aim to have all deliverables for AGM finalized or delegated by next board meeting | |||
* Reach out to Neil for financial statements | |||
* To Do List: | |||
** Draft budget by September's meeting | |||
** Draft President's report by September 23 | |||
** Draft Treasurer's report by September 23 | |||
** Draft ED Annual report by September 23 | |||
** Jeremy pushing out application for board members | |||
* Jasmine to go through document and identify areas where we need help | |||
=== General HR Update - Nancy (15 min) === | === General HR Update - Nancy (15 min) === | ||
* OH&S Policies | |||
** Stalled since Adrian stepped down | |||
** Potential project for Cai, of Non-Profit Board Internship | |||
* Volunteer Engagement/Retention/Appreciation | |||
** Survey stage - compare results to research | |||
** Recognition strategies - what are we doing to recognize our volunteers | |||
* Board Evaluation Process | |||
** Process is complete; last component is the end-term eval Jasmine sent out | |||
* Training | |||
** Lack of implementation with new board members; want to enact this next year. | |||
* HR Committee Succession Planning; opening in VP role for upcoming role | |||
== New Business == | == New Business == | ||
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=== BikeWorks Break-In - Nancy (20 min) === | === BikeWorks Break-In - Nancy (20 min) === | ||
* Impact of making a claim on insurance premiums - Molly may know more | |||
* Is making a claim a board decision? | |||
** Don't have enough information | |||
** Chris to follow up with Molly | |||
* Do we need to make improvements to security, given frequency of break-ins? | |||
** | |||
=== BWN Renovations - Jeremy (5 min) === | |||
* Not yet started; timelines on renovations uncertain | |||
* Is the door jam responsibility of BWN landlord? Could use replacement. | |||
* Electronic lock for BWN an option | |||
* Rolling shutters could be effective but not a great street front. | |||
=== Boyle Street EBC Community Membership - Jeremy (10 min) === | === Boyle Street EBC Community Membership - Jeremy (10 min) === | ||
* Jonathan met with Boyle Street Community, offered them a membership to their community members, some details of which include: | |||
** Limited to BikeWorks North | |||
** Up to 10 people selected by Boyle Street | |||
** Shop fees would be $3/hour | |||
** Members don't pay for shop hours and parts up front; we invoice Boyle Street those costs | |||
* Approaching this as a pilot, and if successful, could approach other similar communities | |||
=== Strategic Planning Discussion - Mark (10 min) === | === Strategic Planning Discussion - Mark (10 min) === | ||
* Business Revenue: revenue from anywhere else apart from individuals | |||
* Survey to send out to members, volunteers, others involved with us | |||
* Chris will send questions through EBC newsletter and on website | |||
=== In Camera: === | === In Camera: === | ||
{{Motion | {{Motion | ||
|motion=To go in camera | |motion=To go in camera | ||
|first= | |first= Jeremy | ||
|second= | |second=Mark | ||
|yes= | |yes=6 | ||
|no= | |no=0 | ||
|abstain= | |abstain=0 | ||
|result= | |result= | ||
}} | }} | ||
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{{Motion | {{Motion | ||
|motion=To go out of camera. | |motion=To go out of camera. | ||
|first= | |first= Ali | ||
|second= | |second=Jeremy | ||
|yes= | |yes=6 | ||
|no= | |no=0 | ||
|abstain= | |abstain=0 | ||
|result= | |result= | ||
}} | }} | ||
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== Adjournment == | == Adjournment == | ||
{{Motion | {{Motion | ||
|motion=To adjourn the meeting at | |motion=To adjourn the meeting at 8:31pm. | ||
|first= | |first=Mark | ||
|second= | |second= | ||
|yes= | |yes= | ||