Board Minutes August 2017
These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
EBC Board Meeting Minutes for August 2017
Board meetings are open to the EBC members and the public.
- Location: Room ED 221. 6:30 PM
Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Attendance
- Meeting Chair: Michael P.
- Minute-taker: Derek
- Food by: Jeremy
- Board attendance: Jeremy, Nancy, Jasmine, Michael, Derek, Geoff,
- Staff attendance:
- Regrets: Jonathan, Adrian, Alexey
- Guests:
Call to Order
- Meeting called to order by Michael at 6:40 pm.
Logistics for Next Meeting
- Date: September 11th
- Location: Room 113, Education South
- Chair: Michael Cenkner
- Minute-taker: Derek
- Food by: Jonathan
Approval of Agenda, Minutes, Reports (5 min)
| To approve this August meeting agenda, and the July 2017 minutes July Minutes, and committee reports as presented below. | ||
| Moved: | Geoff | |
| Seconded: | Jasmine | |
| Aye | No | Abstain |
|---|---|---|
| 5 | 0 | 0 |
| Carried | ||
President's Report - Jon
- [(add link)]
Treasurer's Report - Geoff
- We're on track to be near our budget... which is great!
Our sales this summer have been a bit better than last summer.
H.R. Committee Report - Nancy
- No new updates. Most members have had an opportunity to review the board director descriptions.
=== Administrative Committee Report - no report
- [(add link)]
Strategic Planning Committee Report -
- I [Derek] will aim to have a draft version of the name change pamphlet prepared for the August meeting.
- Our bylaws require 21 days notice of a special amendment to our bylaws.
- We need 75% of the voting members in attendance to hold a vote for bylaw changes.
Current & Completed Business
Updates on Action Items From Previous Meeting (5 min)
- Everyone sign reports that you have reviewed each month.
- everyone please log monthly hours. Chris Chan will create specific volunteer hours login and email the link out to board members
- Committee Chairpersons to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
New Business
New Business Item 1: [Follow-up Board Succession Planning]
Please add your notes (if you haven't done so already)
Discussion on board succession planning. -review of board job descriptions, Pres, VP, Secretary, and Treasurer. Opportunity to ask questions of roles.
Vice President Job Description
Discussion of new board member recruitment, resources available and inventory of needs
- Executive board members need to provide an update on their term and their intentions.
New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine xx min)
- Discussion of evaluation activities in development
- participation in self-assessment tool
- add to August agenda
In Camera:
- Discussion notes:
| To go in Camera | ||
| Moved: | ||
| Seconded: | ||
| Aye | No | Abstain |
|---|---|---|
| Expression error: Unexpected < operator. | ||
Adjournment
| To adjourn the meeting at x:xx pm. | ||
| Moved: | ||
| Seconded: | ||
| Aye | No | Abstain |
|---|---|---|
| 0 | 0 | 0 |
| No quorum | ||