Board Minutes August 2017

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

EBC Board Meeting Minutes for August 2017

Board meetings are open to the EBC members and the public.

• Location: Room ED 221.
• Call to order [enter time]

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair:
• Minute-taker:
• Food by:
• Board attendance:
• Staff attendance:
• Regrets:
• Guests:

Call to Order

• Meeting called to order by [Chair] at x:xx pm.

Logistics for Next Meeting

• Date: September 11th
• Location: Room 113, Education South
• Chair: [enter]
• Minute-taker: [enter]
• Food by: [enter]

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this August meeting agenda, and the July 2017 minutes July Minutes, and committee reports as presented below.
Moved:
Seconded:

Aye	No	Abstain
0	0	0
No quorum

President's Report - Jon

• [(add link)]

Treasurer's Report - Geoff

• [{add link)]

H.R. Committee Report - Nancy

• [{add link)]

=== Administrative Committee Report - no report

• [(add link)]

Strategic Planning Committee Report -

• [(add link)] *I [Derek] will aim to have a draft version of the name change pamphlet prepared for the August meeting.

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

• Everyone sign reports that you have reviewed each month.
  • everyone please log monthly hours. Chris Chan will create specific volunteer hours login and email the link out to board members
• Committee Chairpersons to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

New Business

New Business Item 1: [Follow-up Board Succession Planning]

Please add your notes (if you haven't done so already)

Discussion on board succession planning. -review of board job descriptions, Pres, VP, Secretary, and Treasurer. Opportunity to ask questions of roles.

Presidents Job Description

Vice President Job Description

Secretary Job Description

Treasure Job Description

Discussion of new board member recruitment, resources available and inventory of needs

Director Job Description

• • Executive board members need to provide an update on their term and their intentions.

New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine xx min)

• Discussion of evaluation activities in development
• participation in self-assessment tool
• add to August agenda

In Camera:

• Discussion notes:

MOTION

To go in Camera
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting at x:xx pm.
Moved:
Seconded:

Aye	No	Abstain
0	0	0
No quorum