Board Minutes August 2017: Difference between revisions
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'''''These minutes | '''''These minutes were approved at the [[Board Minutes September 2017|September 2017]] board meeting.''''' | ||
== EBC Board Meeting Minutes for August 2017 == | == EBC Board Meeting Minutes for August 2017 == | ||
| Line 5: | Line 5: | ||
Board meetings are open to the EBC members and the public. | Board meetings are open to the EBC members and the public. | ||
* Location: Room ED 221. | * Location: Room ED 221. 6:30 PM | ||
Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you! | Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you! | ||
== Attendance == | == Attendance == | ||
* Meeting Chair: | * Meeting Chair: Michael P. | ||
* Minute-taker: | * Minute-taker: Derek | ||
* Food by: | * Food by: Jeremy (brought some really awesome watermelon, it was yellow!) | ||
* Board attendance: | * Board attendance: Jeremy, Nancy, Jasmine, Michael, Derek, Geoff, | ||
* Staff attendance: | * Staff attendance: | ||
* Regrets: | * Regrets: Jonathan, Adrian, Alexey | ||
* Guests: | * Guests: | ||
== Call to Order == | == Call to Order == | ||
* Meeting called to order by | * Meeting called to order by Michael at 6:40 pm. | ||
== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
* Date: September 11th | * Date: September 11th | ||
* Location: Room 113, Education South | * Location: Room 113, Education South | ||
* Chair: | * Chair: Michael Cenkner | ||
* Minute-taker: | * Minute-taker: Derek | ||
* Food by: | * Food by: Jonathan | ||
== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
{{Motion | {{Motion | ||
|motion=To approve this August meeting agenda, and the July 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_July_2017 July Minutes], and committee reports as presented below. | |motion= To approve this August meeting agenda, and the July 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_July_2017 July Minutes], and committee reports as presented below. | ||
|first= | |first= Geoff | ||
|second= | |second= Jasmine | ||
|yes= | |yes= 5 | ||
|no= 0 | |no= 0 | ||
|abstain= 0 | |abstain= 0 | ||
| Line 44: | Line 43: | ||
=== Treasurer's Report - Geoff === | === Treasurer's Report - Geoff === | ||
[[https://docs.google.com/document/d/1qRdAsumBlAcqiVmOS0KbZ8NslW7dWcvnsEDPacX6AGE/edit?ts=599242b1 August Financial Update]] | |||
* We're on track to be near our budget... which is great! | |||
Our sales this summer have been a bit better than last summer. | |||
=== H.R. Committee Report - Nancy === | === H.R. Committee Report - Nancy === | ||
* | *No new updates. Most members have had an opportunity to review the board director descriptions. | ||
=== Administrative Committee Report - no report | === Administrative Committee Report - no report | ||
| Line 53: | Line 54: | ||
=== Strategic Planning Committee Report - === | === Strategic Planning Committee Report - === | ||
*I [Derek] will aim to have a draft version of the name change pamphlet prepared for the August meeting. | |||
*Our bylaws require 21 days notice of a special amendment to our bylaws. | |||
*We need 75% of the voting members in attendance to hold a vote for bylaw changes. | |||
*Our AGM is October 15th. | |||
*We will release a PDF of the information pamphlet before the AGM. | |||
== Current & Completed Business == | == Current & Completed Business == | ||
| Line 85: | Line 90: | ||
** Executive board members need to provide an update on their term and their intentions. | ** Executive board members need to provide an update on their term and their intentions. | ||
===New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine | ===New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine)=== | ||
*Discussion of evaluation activities in development | * Discussion of evaluation activities in development | ||
*participation in self-assessment tool | * participation in self-assessment tool | ||
* | * Jasmine has created some evaluation forms | ||
* She will include a deadline for the submission after she emails out the board evaluation (likely later this week). | |||
===New Business Item 3: [Non-Profit Board Intern (UofA CSL Program)] (Jasmine)=== | |||
* Discussion of evaluation activities in development | |||
* 60-70 hours course total. | |||
* EBC may receive 20 hours from the intern. | |||
* Jasmine has volunteered to be the 'mentor' for the intern. | |||
* Are there any projects that we should prioritize their projects? (20 hours may only allow for 1 or 2 simple projects, i.e. 'drafting board orientation manuals'). | |||
* OH/S is likely a much larger project than 20 hours would accommodate, but just the 2nd submission could be valuable, and frankly a great piece of experience for the student. | |||
* Jasmine will try to meet the student before the September meeting and bring the student to the meeting. | |||
=== In Camera: === | === In Camera: === | ||
| Line 98: | Line 112: | ||
{{Motion | {{Motion | ||
|motion=To go in Camera | |motion=To go in Camera | ||
|first= | |first= Geoff | ||
|second= | |second= Jeremy | ||
|yes= | |yes= 5 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result= | ||
}} | }} | ||
| Line 108: | Line 122: | ||
== Adjournment == | == Adjournment == | ||
{{Motion | {{Motion | ||
|motion=To adjourn the meeting at | |motion=To adjourn the meeting at 7:49 pm. | ||
|first= | |first= Derek | ||
|second= | |second= Nancy | ||
|yes= | |yes= 5 | ||
|no=0 | |no=0 | ||
|abstain=0 | |abstain=0 | ||
Latest revision as of 10:28, 11 November 2017
These minutes were approved at the September 2017 board meeting.
EBC Board Meeting Minutes for August 2017
Board meetings are open to the EBC members and the public.
- Location: Room ED 221. 6:30 PM
Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Attendance
- Meeting Chair: Michael P.
- Minute-taker: Derek
- Food by: Jeremy (brought some really awesome watermelon, it was yellow!)
- Board attendance: Jeremy, Nancy, Jasmine, Michael, Derek, Geoff,
- Staff attendance:
- Regrets: Jonathan, Adrian, Alexey
- Guests:
Call to Order
- Meeting called to order by Michael at 6:40 pm.
Logistics for Next Meeting
- Date: September 11th
- Location: Room 113, Education South
- Chair: Michael Cenkner
- Minute-taker: Derek
- Food by: Jonathan
Approval of Agenda, Minutes, Reports (5 min)
| To approve this August meeting agenda, and the July 2017 minutes July Minutes, and committee reports as presented below. | ||
| Moved: | Geoff | |
| Seconded: | Jasmine | |
| Aye | No | Abstain |
|---|---|---|
| 5 | 0 | 0 |
| Carried | ||
President's Report - Jon
- [(add link)]
Treasurer's Report - Geoff
- We're on track to be near our budget... which is great!
Our sales this summer have been a bit better than last summer.
H.R. Committee Report - Nancy
- No new updates. Most members have had an opportunity to review the board director descriptions.
=== Administrative Committee Report - no report
- [(add link)]
Strategic Planning Committee Report -
- I [Derek] will aim to have a draft version of the name change pamphlet prepared for the August meeting.
- Our bylaws require 21 days notice of a special amendment to our bylaws.
- We need 75% of the voting members in attendance to hold a vote for bylaw changes.
- Our AGM is October 15th.
- We will release a PDF of the information pamphlet before the AGM.
Current & Completed Business
Updates on Action Items From Previous Meeting (5 min)
- Everyone sign reports that you have reviewed each month.
- everyone please log monthly hours. Chris Chan will create specific volunteer hours login and email the link out to board members
- Committee Chairpersons to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
New Business
New Business Item 1: [Follow-up Board Succession Planning]
Please add your notes (if you haven't done so already)
Discussion on board succession planning. -review of board job descriptions, Pres, VP, Secretary, and Treasurer. Opportunity to ask questions of roles.
Vice President Job Description
Discussion of new board member recruitment, resources available and inventory of needs
- Executive board members need to provide an update on their term and their intentions.
New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine)
- Discussion of evaluation activities in development
- participation in self-assessment tool
- Jasmine has created some evaluation forms
- She will include a deadline for the submission after she emails out the board evaluation (likely later this week).
New Business Item 3: [Non-Profit Board Intern (UofA CSL Program)] (Jasmine)
- Discussion of evaluation activities in development
- 60-70 hours course total.
- EBC may receive 20 hours from the intern.
- Jasmine has volunteered to be the 'mentor' for the intern.
- Are there any projects that we should prioritize their projects? (20 hours may only allow for 1 or 2 simple projects, i.e. 'drafting board orientation manuals').
- OH/S is likely a much larger project than 20 hours would accommodate, but just the 2nd submission could be valuable, and frankly a great piece of experience for the student.
- Jasmine will try to meet the student before the September meeting and bring the student to the meeting.
In Camera:
- Discussion notes:
| To go in Camera | ||
| Moved: | Geoff | |
| Seconded: | Jeremy | |
| Aye | No | Abstain |
|---|---|---|
| 5 | 0 | 0 |
| Carried | ||
Adjournment
| To adjourn the meeting at 7:49 pm. | ||
| Moved: | Derek | |
| Seconded: | Nancy | |
| Aye | No | Abstain |
|---|---|---|
| 5 | 0 | 0 |
| Carried | ||