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Board Minutes August 2017: Difference between revisions
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'''''These minutes | '''''These minutes were approved at the [[Board Minutes September 2017|September 2017]] board meeting.''''' | ||
== EBC Board Meeting Minutes for August 2017 == | == EBC Board Meeting Minutes for August 2017 == | ||
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Board meetings are open to the EBC members and the public. | Board meetings are open to the EBC members and the public. | ||
* Location: Room ED 221. | * Location: Room ED 221. 6:30 PM | ||
Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you! | Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you! | ||
== Attendance == | == Attendance == | ||
* Meeting Chair: | * Meeting Chair: Michael P. | ||
* Minute-taker: | * Minute-taker: Derek | ||
* Food by: | * Food by: Jeremy (brought some really awesome watermelon, it was yellow!) | ||
* Board attendance: | * Board attendance: Jeremy, Nancy, Jasmine, Michael, Derek, Geoff, | ||
* Staff attendance: | * Staff attendance: | ||
* Regrets: | * Regrets: Jonathan, Adrian, Alexey | ||
* Guests: | * Guests: | ||
== Call to Order == | == Call to Order == | ||
* Meeting called to order by | * Meeting called to order by Michael at 6:40 pm. | ||
== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
* Date: September 11th | * Date: September 11th | ||
* Location: Room 113, Education South | * Location: Room 113, Education South | ||
* Chair: | * Chair: Michael Cenkner | ||
* Minute-taker: | * Minute-taker: Derek | ||
* Food by: | * Food by: Jonathan | ||
== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
{{Motion | {{Motion | ||
|motion=To approve this | |motion= To approve this August meeting agenda, and the July 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_July_2017 July Minutes], and committee reports as presented below. | ||
|first= | |first= Geoff | ||
|second= | |second= Jasmine | ||
|yes= | |yes= 5 | ||
|no= 0 | |no= 0 | ||
|abstain= 0 | |abstain= 0 | ||
| Line 44: | Line 43: | ||
=== Treasurer's Report - Geoff === | === Treasurer's Report - Geoff === | ||
[[https://docs.google.com/document/d/1qRdAsumBlAcqiVmOS0KbZ8NslW7dWcvnsEDPacX6AGE/edit?ts=599242b1 August Financial Update]] | |||
* We're on track to be near our budget... which is great! | |||
Our sales this summer have been a bit better than last summer. | |||
=== H.R. Committee Report - Nancy === | === H.R. Committee Report - Nancy === | ||
* | *No new updates. Most members have had an opportunity to review the board director descriptions. | ||
=== Administrative Committee Report - no report | === Administrative Committee Report - no report | ||
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=== Strategic Planning Committee Report - === | === Strategic Planning Committee Report - === | ||
*I [Derek] will aim to have a draft version of the name change pamphlet prepared for the August meeting. | |||
*Our bylaws require 21 days notice of a special amendment to our bylaws. | |||
*We need 75% of the voting members in attendance to hold a vote for bylaw changes. | |||
*Our AGM is October 15th. | |||
*We will release a PDF of the information pamphlet before the AGM. | |||
== Current & Completed Business == | == Current & Completed Business == | ||
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** Executive board members need to provide an update on their term and their intentions. | ** Executive board members need to provide an update on their term and their intentions. | ||
===New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine | ===New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine)=== | ||
*Discussion of evaluation activities in development | * Discussion of evaluation activities in development | ||
*participation in self-assessment tool | * participation in self-assessment tool | ||
* | * Jasmine has created some evaluation forms | ||
* She will include a deadline for the submission after she emails out the board evaluation (likely later this week). | |||
===New Business Item 3: [Non-Profit Board Intern (UofA CSL Program)] (Jasmine)=== | |||
* Discussion of evaluation activities in development | |||
* 60-70 hours course total. | |||
* EBC may receive 20 hours from the intern. | |||
* Jasmine has volunteered to be the 'mentor' for the intern. | |||
* Are there any projects that we should prioritize their projects? (20 hours may only allow for 1 or 2 simple projects, i.e. 'drafting board orientation manuals'). | |||
* OH/S is likely a much larger project than 20 hours would accommodate, but just the 2nd submission could be valuable, and frankly a great piece of experience for the student. | |||
* Jasmine will try to meet the student before the September meeting and bring the student to the meeting. | |||
=== In Camera: | === In Camera: === | ||
* Discussion notes: | * Discussion notes: | ||
{{Motion | {{Motion | ||
|motion=To go in Camera | |motion=To go in Camera | ||
|first= | |first= Geoff | ||
|second= | |second= Jeremy | ||
|yes= | |yes= 5 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result= | ||
}} | }} | ||
| Line 108: | Line 122: | ||
== Adjournment == | == Adjournment == | ||
{{Motion | {{Motion | ||
|motion=To adjourn the meeting at 7: | |motion=To adjourn the meeting at 7:49 pm. | ||
|first= | |first= Derek | ||
|second= | |second= Nancy | ||
|yes= | |yes= 5 | ||
|no=0 | |no=0 | ||
|abstain=0 | |abstain=0 | ||