Board Minutes August 2016: Difference between revisions
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== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
{{Motion | |||
|motion=To approve this (month) agenda, the (month)(year) minutes), and reports as presented below. | |||
|first= | |||
|second= | |||
|yes= | |||
|no= | |||
|abstain= | |||
|result= | |||
}} | |||
=== President's Report - Jon === | === President's Report - Jon === | ||
*[President's Report | *[President's Report July 2016 report] | ||
=== Treasurer's Report - Geoff === | === Treasurer's Report - Geoff === | ||
*[Treasurer's | *[Treasurer's June 2016 report] | ||
*[Treasurer's July 2016 report] | |||
=== Executive Director's Report - Chris | === Executive Director's Report - Chris === | ||
*[ED Report | *[ED Report July 2016] | ||
=== H.R. Committee Report - Nancy === | === H.R. Committee Report - Nancy === | ||
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* '''Everyone''' sign reports that you have reviewed each month. | * '''Everyone''' sign reports that you have reviewed each month. | ||
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar. | * '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar. | ||
* | * Jul 2015: '''Jon, Nancy, Anna, Geoff, Chris Chan''' will meet to get an orientation and see if Asana can be used for board tasks/to do list too | ||
* | * Dec 2015: '''Anna''' will book 30 min meeting before board meeting for Asana orientation by Exec. | ||
* Sep 2015: '''Anna''' to post final financial policy to wiki and (Feb 2016) all new TOR (Executive, Policy, HR) to wiki | |||
* Feb 2016: '''Geoff''' to get access online to Tangerine (ING) account where casino funds are cashed in the interim in order to view balance | |||
* Apr 2016: '''Jon, Geoff''' connect regarding the budget allocated for the Program Coordinator. Regardless if we have charitable status or not, we should know what our budgetary constraints are. | |||
* Apr 2016: '''Derek & SP Committee''' to share program eval criteria with ED/staff to begin testing. | |||
* May 2016: '''Geoff''' will look into putting Simply back ups into Google Drive. | |||
* May 2016: '''Nancy''' will share final copy of Bikeway Design doc when available. | |||
* May 2016: '''Jon, Geoff, Derek, Adrian, Chris''' will meet as ad-hoc subcommittee about membership in May. | |||
* Jun 2016: '''Geoff''' to sort out how do EFT for more prompt payment to volunteers, and make sure Gemma can do this. Treasure still to approve | |||
* Jul 2016: '''Chris''' will put note in Asana for 2018 to review GWI-EBC agreement. '''Geoff will add notes into 2017 budget doc for 2018 $25k info for GWI lease. '''Jon''' to draft a written document with YCR2 Leadership Team to specify agreement terms, notably that YCR2 will fund raise the full $75,000 on behalf of EBC. | |||
* July 2016: '''Geoff''' will go to Servus with Heather to complete her sign-on for YCR2 account signing and online view-only access. | |||
'''COMPLETED''' | '''COMPLETED''' | ||
* | * July 2016: '''All board''' send budget related comments or ideas via email to Executive and Chris by end of July. | ||
* | * | ||
=== | === Business Item 1 (__) === | ||
* | * | ||
* Discussion notes: | * Discussion notes: | ||
** | ** | ||
** | ** | ||
{{Motion | |||
|motion=To approve this (month) agenda, the (month)(year) minutes), and reports as presented below. | |||
|first= | |||
|second= | |||
|yes= | |||
|no= | |||
|abstain= | |||
|result= | |||
}} | |||
* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date). | * <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date). | ||
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** | ** | ||
{{Motion | |||
|motion=To approve this (month) agenda, the (month)(year) minutes), and reports as presented below. | |||
|first= | |||
|second= | |||
|yes= | |||
|no= | |||
|abstain= | |||
|result= | |||
}} | |||
* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date). | * <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date). | ||
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== <i>In Camera</i> Session == | == <i>In Camera</i> Session == | ||
{{Motion | |||
|motion=To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. | |||
|first= | |||
|second= | |||
|yes= | |||
|no= | |||
|abstain= | |||
|result= | |||
}} | |||
* Please list how long you believe your topic will take to discuss: | * Please list how long you believe your topic will take to discuss: | ||
** | ** Draft FY 2017 Budget (30 min) Jon | ||
** Name (___ min) | ** Name (___ min) | ||
{{Motion | |||
|motion=To close the <i>[https://en.wikipedia.org/wiki/In_camera in camera] </i> discussion. | |||
|first= | |||
|second= | |||
|yes= | |||
|no= | |||
|abstain= | |||
|result= | |||
}} | |||
== Adjournment == | == Adjournment == | ||
{{Motion | |||
|motion=To adjourn the meeting at __ pm. | |||
|first= | |||
|second= | |||
|yes= | |||
|no= | |||
|abstain= | |||
|result= | |||
}} | |||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2015-2016 Board minutes]] | [[Category:2015-2016 Board minutes]] | ||