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Board Minutes August 2016: Difference between revisions
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'''''These minutes | '''''These minutes were approved at the [[Board Minutes September 2016|September 2016]] board meeting.''''' | ||
== EBC Board Meeting Minutes for August 8, 2016 == | == EBC Board Meeting Minutes for August 8, 2016 == | ||
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{{Motion | {{Motion | ||
|motion=To approve this | |motion=To approve this August agenda, the [http://edmontonbikes.ca/w/Board_Minutes_July_2016 July 2016 minutes] with amendment of attendance, and reports as presented below. | ||
|first=Jon | |first=Jon | ||
|second=Anna | |second=Anna | ||
| Line 47: | Line 46: | ||
=== President's Report - Jon === | === President's Report - Jon === | ||
*[President's Report July 2016 report] | *[https://docs.google.com/document/d/1tpiWi-nhnwJcTj6JB0mRnjrStmIA0NvgNOLfqqdQX0A/edit?ts=57a77dab President's Report July 2016 report] - submitted Aug 7 | ||
=== Executive Director's Report - Chris === | === Executive Director's Report - Chris === | ||
*[ED Report July 2016] | *[https://docs.google.com/document/d/1jtsJDZzaGwat8xsJvN40_LsR8whFbZdaGNPMigBZfPQ/edit ED Report July 2016] - submitted Aug 5 | ||
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* | * | ||
== New Business == | == New Business == | ||
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** wayfinding signage for venue | ** wayfinding signage for venue | ||
** bike racks? | ** bike racks? | ||
* Discussion: | |||
** Derek, Dan, Nancy, Jasmine, Anna will be ad-hoc committee. | |||
** Derek: What budget do we have for venue? Anna: Included in next year budget each year. Have been $0-250... | |||
* timeline for annual report prep: | * timeline for annual report prep: | ||
** Aug 8 vote on 2016-7 budget | ** Aug 8 vote on 2016-7 budget | ||
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** Sept 26 post web version and print copies for AGM | ** Sept 26 post web version and print copies for AGM | ||
** Oct 2 AGM | ** Oct 2 AGM | ||
* Discussion: | |||
** Jon: How many printed copies? Anna: A few available at front table, mostly referred to screen PDF. | |||
** Jon: Advertising the event? Anna: webpage news post, fb event, and included in newsletter. | |||
** Geoff: Should add amendments to Bylaws that we have discussed regarding [http://edmontonbikes.ca/w/Bylaws_(2014)#Election_of_the_Board_of_Directors board member term] changing from max 4 years to max 4 years on the Executive. Nancy: Should we approve a motion at the board table as a recommendation for the AGM? Dan: Yes, this would be good context for members so see that board is in support. Derek: Would this theoretically allow someone to stay on the board for 30 years? Anna: Yes, if we only limit Executive term, would allow non-Exec to stay on for any length of term. Would have to include a separate amendment or addition about general board member term length (eg. 8 years) if we are interested in limiting this. Jon: Current bylaws seem to allow for 1 year “vacation” from board member but then return. Karl: Would need a draft of Special Resolution for change to Bylaws within 21 days of the AGM on Oct 2, i.e. Sept 11. | |||
* <span style="background: lime;">Action Items:</span> '''Dan''' will draft a motion for email vote prior to Sept 11. | |||
=== FYI - Community Garden Bike Tour (5 min) Anna, Jasmine === | === FYI - Community Garden Bike Tour (5 min) Anna, Jasmine === | ||
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* Would like board help to promote on social media and word of mouth. Also need 1-2 mechanic volunteers to ride with basic repair kit in case of minor issues. | * Would like board help to promote on social media and word of mouth. Also need 1-2 mechanic volunteers to ride with basic repair kit in case of minor issues. | ||
* Discussion notes: | * Discussion notes: | ||
** | ** Derek is interested to join :) | ||
== <i>In Camera</i> Session == | == <i>In Camera</i> Session == | ||
{{Motion | {{Motion | ||
|motion=To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. | |motion=To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. | ||
|first= | |first=Dan | ||
|second= | |second=Nancy | ||
|yes= | |yes=7 | ||
|no= | |no=0 | ||
|abstain= | |abstain=0 | ||
|result= | |result= | ||
}} | }} | ||
* Please list how long you believe your topic will take to discuss: | * Please list how long you believe your topic will take to discuss: | ||
** Draft FY 2017 Budget (30 min) Jon | ** Draft FY 2017 Budget (30 min) Jon | ||
{{Motion | {{Motion | ||
|motion=To close the <i>[https://en.wikipedia.org/wiki/In_camera in camera] </i> discussion. | |motion=To close the <i>[https://en.wikipedia.org/wiki/In_camera in camera] </i> discussion. | ||
|first= | |first=Anna | ||
|second= | |second=Jasmine | ||
|yes= | |yes=7 | ||
|no= | |no=0 | ||
|abstain= | |abstain=0 | ||
|result= | |result= | ||
}} | }} | ||
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== Adjournment == | == Adjournment == | ||
{{Motion | {{Motion | ||
|motion=To adjourn the meeting at | |motion=To adjourn the meeting at 9:16 pm. | ||
|first= | |first=Jasmine | ||
|second= | |second=Derek | ||
|yes= | |yes=7 | ||
|no= | |no=0 | ||
|abstain= | |abstain=0 | ||
|result= | |result= | ||
}} | }} | ||