Board Minutes August 2014: Difference between revisions
→Updates on Action Items From Previous Meeting (5 min)
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*[Strategic Planning Committee Report (Month) (Year)] | *[Strategic Planning Committee Report (Month) (Year)] | ||
== Current & Completed Business == | |||
== Current & Completed Business == | == Current & Completed Business == | ||
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=== Updates on Action Items From Previous Meeting (5 min)=== | === Updates on Action Items From Previous Meeting (5 min)=== | ||
* '''Everyone''' log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AkwWWHPTzO0vdG1IdkU4UmJEZkExaFlSakpQdkR4bWc&usp=drive_web#gid=0 2014 board volunteer hours] for the past month. | * '''Everyone''' log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AkwWWHPTzO0vdG1IdkU4UmJEZkExaFlSakpQdkR4bWc&usp=drive_web#gid=0 2014 board volunteer hours] for the past month. | ||
* | * '''Everyone''' sign reports that you have reviewed each month. | ||
* | * Ongoing: '''Committee chairs''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar. | ||
* Oct 2013: '''Anna''' to make record of what to do for next AGM. | |||
* Nov 2013: '''Executive Committee''' (Leila, Sarah, Anna, Carlos) will pursue a Servus credit card for EBC in the name of the Executive Director. June 2014: '''Anna''' will check with Servus to clarify what status of card application is... | |||
* Jan 2014: '''Kristen''' present proposed bylaw change at AGM 2014. | |||
* Feb 2014: '''Kristen/Policy Committee''' will incorporate petty cash max in future Financial policy. | |||
* April 2014: '''Bernadette''' will get further details on procedure to submit a letter to AGLC or sign onto a group letter. | |||
* April 2014: '''Anna''' will draft a response to patron about EBC current and proposed practices re inclusion/accessibility. | |||
* April 2014, June 2014: '''Chris Co''' will draft an Advocacy Coordinator description by April 25 and pass to Chris Chan for posting. '''Chris Co''' will send to '''Caylie''' for review. Final position will be posted to Advocacy listserv. | |||
* May 2014: '''Anna''' will follow up with ATB and YCR2 with report/thank you for donations. | |||
* May 2014: '''Executive Committee''' (Leila, Sarah, Carlos, Anna) will create an info sheet outlining the expense reimbursement process. (i.e. a policy or procedure for how to get reimbursements) | |||
* May 2014: '''Doug''' will follow up with Bern re: Hazard Assessments and coordinate to get this done. | |||
* June 2014: '''Caylie''' will write draft job description for bike builder, workshop instructor, admin position and send to staff. '''Chris, Coreen''' to present draft to volunteers by end of August 2014. | |||
* June 2014: '''Doug''' will send Janine contact info for Good100 fellow who is running a social enterprise storage facility. | |||
* June 2014: '''Policy Committee''' to add an Advertising Policy to the wish list. | |||
* June 2014: '''Chris Co''' will begin coordinate memorial ride event (contacting people, food pick up, etc). '''Leila''' will get card. '''Sarah''' will look into mental health partnerships or initiatives that EBC could take on. | |||
* June 2014: '''Leila''' will contact Micah and coordinate closing TD and RBC accounts. | |||
* July 2014: '''Everyone''' review your [https://drive.google.com/a/edmontonbikes.ca/?tab=mo#folders/0B0wWWHPTzO0vbHZ6N0NSd0tnMzA personal board goals] that were written at the Nov 2013 board retreat to do a personal reflection on how you are doing so far | |||
* July 2014: '''Caylie''' will post the notes from the small group discussions [https://docs.google.com/a/edmontonbikes.ca/document/d/1UTjJYhd-xGrGjxbnecouWgOxKBqDvvD8guLdcOEzGz4/edit#heading=h.yvkasek8x48 here] | |||
'''COMPLETED''' | '''COMPLETED''' | ||
* | * Feb 2014: '''Strategic Planning Committee''' will continue to gather info to bring a proposal regarding EBC name change to the board in July 2014. | ||
* | * May 2014: '''Sarah''' will research organizing First Aid classes for staff and BW volunteers. | ||
* June 2014: '''Strategic Planning Committee''' will contact Janine to have further meeting about You Can Ride 2. '''DONE''' | |||
* June 2014: '''Anna''' will review 2014 budget to determine if any food budget is available. If not, BYOL/potluck. | |||
=== Business Item 1 (__ min)=== | === Business Item 1 (__ min)=== | ||