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Board Minutes August 2012: Difference between revisions
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These minutes | These minutes were approved in the [[Board Minutes September 2012]]. | ||
== EBC Board Meeting Minutes for August 16, 2012 == | == EBC Board Meeting Minutes for August 16, 2012 == | ||
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**review committees: general feeling that we are doing better but not done | **review committees: general feeling that we are doing better but not done | ||
**board member job descriptions (exec): should be done before December, but preferably before AGM. Adam will write something. | **board member job descriptions (exec): should be done before December, but preferably before AGM. Adam will write something. | ||
**we are not to have the apostrophe in Edmonton Bicycle Commuters' Society, says | **we are not to have the apostrophe in Edmonton Bicycle Commuters' Society, says Alberta Registries. EBC's officially filed name is without an apostrophe, so anything filed with Registries (Society Return, Bylaw changes, etc) should not have one. We can leave it on our letterhead, etc. | ||
**things that were starred: discussion; incl. mission statement (will do in fall) | **things that were starred: discussion; incl. mission statement (will do in fall) | ||
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-I don't necessarily have a problem with this idea, but do we need a broader discussion (within the board, advocacy committee, or members) before something becomes a de facto position of EBC? -Adam | -I don't necessarily have a problem with this idea, but do we need a broader discussion (within the board, advocacy committee, or members) before something becomes a de facto position of EBC? -Adam | ||
spectrum | Duncan stated that we need to be able to accept a spectrum of improvements when talking to the City and be able to say: "Bike lanes are nice but we'd really like XYZ or whatever." | ||
Chris Chan gave us a mini-prezi from his Prezi. | Chris Chan gave us a mini-prezi from his Prezi. | ||
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The 2014 casino is scheduled for the 3rd quarter, a full two years from the last one, so casino revenue must be stretched over a longer time period than previously. | The 2014 casino is scheduled for the 3rd quarter, a full two years from the last one, so casino revenue must be stretched over a longer time period than previously. | ||
We discussed, looked at Neil's spreadsheets. | |||
Discussed staffing options, what is needed (e.g. p/t winter f/t summer), what it would save us, what Chris needs, etc. Chris wants someone new before Alex leaves; that leaves us with 3 weeks to post & hire. We are not sure about the feasibility of that. Chris wants certain things/skills from a potential BW coordinator. He has a draft description in the works. | |||
Six month reserve OK since 2 shops ∴ low interruption risk. Still need to come up with a way not to have a $20 000 shortfall for the AGM budget. Chosen methods: Cutting BikeWorks Director hours to 20 over the winter, planing for $8 000 for McCauley grant, reducing food provided at bike-building, board meetings, and AGM. These changes bring us to $8-9 000 shortfall. Additionally, Chris Chan will solicit members for office supplies donations. | |||
Neil: I move to approve budget as amended during the meeting. Seconded by Adam. Carried. | |||
[https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0ArHxT1WxSZnadGhzOWpHSWVQZ25MdkJ5QllyVXAwS1E#gid=0 2013 Budget] | |||
===Audit=== | |||
We should audit our financials before our AGM. Chris Chan will put out a call out for a couple of volunteers. | |||
===AGM planning=== | ===AGM planning=== | ||
*where: Parkallen | *where: Parkallen Community League | ||
*when | *when: Sunday 30 September 13.00 | ||
*how to be publicized | *how to be publicized: newsletter, website, calendar; social media? | ||
*who to lead | *who to lead: Adam, Chris Chan, Duncan (committee) | ||
*what's on the agenda | *what's on the agenda: committee | ||
*food | *food: committee | ||
*what info to ask potential board members for, and how to make that visible in advance to members | *what info to ask potential board members for, and how to make that visible in advance to members | ||
*ask people to state interest in advance for running for 5 open positions | |||
*if anyone has ideas, send to committee | |||
*who's attempting to come back: Bern. who's not: Steph, James, Alex C. unknown: Brett. | |||
*what to look for: board experience, knowledge of advocacy in Edmonton, connections with diff groups in city. INTEREST! In participating, in our mission, etc. | |||
===Whether hiring a full-time BW Coordinator is warranted=== | ===Whether hiring a full-time BW Coordinator is warranted=== | ||
see discussion under 2013 Budget. | |||
== In Camera == | == In Camera == | ||
Duncan: I move to go in camera; seconded by Adam; carried. | |||
== End of Meeting == | == End of Meeting == | ||
Adjourned: Micah: I move to adjourn. Seconded by Chris. Carried. 21.43 | |||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2011-2012 Board minutes]] | [[Category:2011-2012 Board minutes]] | ||