Board Minutes April 2024

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for April 2024

Board meetings are open to Bike Edmonton members and the public.

• Location: Google Meet
• Start Time: 7:00pm

Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Stephen
• Minute-taker: Adam
• Board attendance:
• Staff attendance:
• Regrets:
• Absent:
• Guests:

Call to Order

• Meeting called to order by at pm.

Logistics for Next Meeting

• Date: May 13th, 2024
• Location: Google Meet
• Chair: Stephen
• Minute-taker: Adam

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this (April) agenda, the MArch 2024 minutes), and reports as presented below.
Moved:
Seconded:

Aye	No	Abstain

President's Report

• [President's Report (Month) (Year)]

Treasurer's Report

• [Treasurer's Report (Month) (Year)]

• Cash balance required for winter operation-- discuss now?

Checklist of action items from last month's Treasurer's report:

• Debts $6k to Bergeron and $7k to CRA:
• AGLC ok with board member Matt receiving sublease payments on the storage space:
• Utility payments to come out of Casino acct going forward:
• Matching $5k from AB govt crowd-funding platform:

Executive Director's Report

• [ED Report (Month) (Year)]

H.R. Committee Report

• [H.R. Committee Report (Month) (Year)]

Finance Committee Report

• [Strategic Planning Committee Report (Month) (Year)]

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

• Everyone log your hours for the past month.
• Everyone sign reports that you have reviewed each month.
• Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
• Committee Chairpersons to ensure wiki is up-to-date with committee TOR.

CIP Grant Reporting

• Stephen:

Individualized Donors Thank-Yous

• Per Chris Chan's suggestion.

The spreadsheet is at https://docs.google.com/spreadsheets/d/1UaufChrrLeE4A7zDpmlHXQHtjK4av2gngWGO30LdL8I/edit?usp=sharing

Business Item 1 (__ min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

Business Item 2 (__ min)

• Discussion notes:

New Business

Keys For Shops

• Discussion notes:

6 month Board Retreat

• Discussion notes:

Funding for Shop Manager Facilitator

• Discussion notes:

New Business Item 1 (__ min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

Resignation of Board Member Gino

• Whereas our bylaws state that a member absent from 3 meetings in a row without adequate notice or excuse will be considered to have resigned, we recognize Gino's resignation from the board.
• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

Documentation of Whatsapp thread (5 min)

• Whereas our Whatsapp chat contains a wealth of information for ourselves and for future board members to reference, transcripts of the preceeding month's Whatsapp discussion thread will be appended to the in-camera minutes of each board meeting going forward.
• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

In Camera Session

MOTION

To move in camera.
Moved:
Seconded:

Aye	No	Abstain

• Please list how long you believe your topic will take to discuss:
  • Name (___ min)
  • Name (___ min)

MOTION

To move out of camera] discussion.
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting at __pm.
Moved:
Seconded:

Aye	No	Abstain