Board Minutes April 2024: Difference between revisions
Adam.burgess (talk | contribs) No edit summary |
Adam.burgess (talk | contribs) No edit summary |
||
Line 13: | Line 13: | ||
* Meeting Chair: Keith | * Meeting Chair: Keith | ||
* Minute-taker: Adam | * Minute-taker: Adam | ||
* Board attendance: Derek, Heather, Sarah, Colin, Matt, Marcel, Keith | * Board attendance: Derek, Heather, Sarah, Colin, Matt, Marcel, Keith, Adam | ||
* Staff attendance: Vaughan, Alex | * Staff attendance: Vaughan, Alex, Coreen | ||
* Regrets: Stephen | * Regrets: Stephen | ||
* Absent: | * Absent: | ||
Line 31: | Line 31: | ||
{{Motion | {{Motion | ||
|motion=To approve this (April) agenda, the March 2024 minutes), and reports as presented below. | |motion=To approve this (April) agenda, the March 2024 minutes), and reports as presented below. | ||
|first= | |first= Derek | ||
|second= | |second= Heather | ||
|yes= | |yes= | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= passed | ||
}} | }} | ||
=== President's Report === | === President's Report === | ||
None available this month, Stephen has been busy. | |||
=== Treasurer's Report === | === Treasurer's Report === | ||
February's deficit was small, $2k, which is good. The general acct is at ~$30k, meaning we probably made money in March. We paid off most of the credit card to make room for a parts order. Marcel has lost online access to the Casino acct-- so he's banking in person till they fix that. | |||
Checklist of action items from last month's Treasurer's report: | Checklist of action items from last month's Treasurer's report: |
Revision as of 01:15, 9 April 2024
These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
Bike Edmonton Board Meeting Minutes for April 2024
Board meetings are open to Bike Edmonton members and the public.
- Location: Google Meet
- Start Time: 7:00pm
Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Attendance
- Meeting Chair: Keith
- Minute-taker: Adam
- Board attendance: Derek, Heather, Sarah, Colin, Matt, Marcel, Keith, Adam
- Staff attendance: Vaughan, Alex, Coreen
- Regrets: Stephen
- Absent:
- Guests: Ken Hemmerling, Jonathan Woelber
Call to Order
- Meeting called to order by Keith at 7:09 pm.
Logistics for Next Meeting
- Date: May 13th, 2024
- Location: Google Meet
- Chair: Stephen
- Minute-taker: Adam
Approval of Agenda, Minutes, Reports (5 min)
To approve this (April) agenda, the March 2024 minutes), and reports as presented below. | ||
Moved: | Derek | |
Seconded: | Heather |
Aye | No | Abstain |
---|---|---|
none | ||
passed |
President's Report
None available this month, Stephen has been busy.
Treasurer's Report
February's deficit was small, $2k, which is good. The general acct is at ~$30k, meaning we probably made money in March. We paid off most of the credit card to make room for a parts order. Marcel has lost online access to the Casino acct-- so he's banking in person till they fix that.
Checklist of action items from last month's Treasurer's report:
- Debts $6k to Bergeron and $7k to CRA:
- AGLC ok with board member Matt receiving sublease payments on the storage space:
- Utility payments to come out of Casino acct going forward:
- Matching $5k from AB govt crowd-funding platform:
Executive Director's Report
- [ED Report (Month) (Year)]
H.R. Committee Report
- [H.R. Committee Report (Month) (Year)]
Finance Committee Report
- [Strategic Planning Committee Report (Month) (Year)]
Current & Completed Business (30 mins if we keep it really tight!)
Updates on Action Items From Previous Meeting (1 min)
- Everyone log your hours for the past month.
- Everyone sign reports that you have reviewed each month.
- Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
- Committee Chairpersons to ensure wiki is up-to-date with committee TOR.
Cash balance required for winter operation
Update on move plans (5 mins)
Finance Audit (2 mins)
CIOG Grant (1 min)
Property Tax Exemption (1 min)
OBSA Window Repair Grant (1 min)
CIP Grant Reporting (1 min)
- Stephen:
Waste Reduction and Re-use Grant (3 mins)
Ken Amesbury Shirt Project (5 mins)
Individualized Donors Thank-Yous (3 mins)
- Per Chris Chan's suggestion.
The spreadsheet is at https://docs.google.com/spreadsheets/d/1UaufChrrLeE4A7zDpmlHXQHtjK4av2gngWGO30LdL8I/edit?usp=sharing
Pop-up Store Options (3 mins)
Update on value for members homework (3 mins)
Update on CoE 20 Bike Clinics thing (__ min)
- Discussion notes:
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
- Action Items: name will ____ by (date).
Business Item 2 (__ min)
- Discussion notes:
New Business
Cash balance required for winter operation
Keys For Shops
- Discussion notes:
6 month Board Retreat
- Discussion notes:
Funding for Shop Manager Facilitator
- Discussion notes:
New Business Item 1 (__ min)
- Discussion notes:
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
- Action Items: name will ____ by (date).
Resignation of Board Member Gino
- Whereas our bylaws state that a member absent from 3 meetings in a row without adequate notice or excuse will be considered to have resigned, we recognize Gino's resignation from the board.
- Discussion notes:
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
- Action Items: name will ____ by (date).
Documentation of Whatsapp thread (5 min)
- Whereas our Whatsapp chat contains a wealth of information for ourselves and for future board members to reference, transcripts of the preceeding month's Whatsapp discussion thread will be appended to the in-camera minutes of each board meeting going forward.
- Discussion notes:
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
- Action Items: name will ____ by (date).
In Camera Session
To move in camera. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
- Please list how long you believe your topic will take to discuss:
- Name (___ min)
- Name (___ min)
To move out of camera] discussion. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
Adjournment
To adjourn the meeting at __pm. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |