Board Minutes April 2022: Difference between revisions
→Adjournment
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* '''Minute-taker:''' Andi | * '''Minute-taker:''' Andi | ||
* '''Food by:''' n/a | * '''Food by:''' n/a | ||
* '''Board attendance:''' | * '''Board attendance:''' Andi Eng; Matthew Hoyt; Sarah Rebryna; Roy Coulthard; Byron Vass; John Fuller; Keith Heslinga; | ||
* '''Staff attendance:''' | * '''Staff attendance:''' | ||
* '''Regrets:''' Maxine Myre; Mike Zuege; | * '''Regrets:''' Maxine Myre; Mike Zuege; Michelle Bourdon; | ||
* '''Absent:''' | * '''Absent:''' | ||
* '''Guests:''' | * '''Guests:''' Claire MacDonald | ||
== Call to Order == | == Call to Order == | ||
* Meeting called to order by | * Meeting called to order by Matt H at 7:04 pm. | ||
== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
* Date: | * Date: 9 May 2022 | ||
* Location: Google Meet | * Location: Google Meet | ||
* Chair: | * Chair: Byron V | ||
* Minute-taker: Andi | * Minute-taker: Andi | ||
* Food by: n/a | * Food by: n/a | ||
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{{Motion | {{Motion | ||
|motion=To approve this April agenda. | |motion=To approve this April agenda. | ||
|first= | |first= Sarah | ||
|second= | |second= Roy | ||
|yes= | |yes= | ||
|no= | |no= 0 | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
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{{Motion | {{Motion | ||
|motion=To approve the [[Board Minutes March 2022|March 2022]] minutes. | |motion=To approve the [[Board Minutes March 2022|March 2022]] minutes. | ||
|first= | |first= Roy | ||
|second= | |second= Keith | ||
|yes= | |yes= | ||
|no= | |no= 0 | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
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== Reports == | == Reports == | ||
=== President's Report - Sarah R. ( | === President's Report - Sarah R. (4 mins) === | ||
* [ President's Report] | * [https://drive.google.com/file/d/1Kkc6EXZ5_jIF3GHkJ34II4tyF7cvnqFx/view?usp=sharing President's Report] | ||
=== Treasurer's Report - Byron V. (5 mins) === | === Treasurer's Report - Byron V. (5 mins) === | ||
* [ Treasurer's Report] | * [ Treasurer's Report] | ||
* Verbal report | |||
** working with Sarah on the financials | |||
** working on the Feb P&L document, March will be up next. This has not yet been looked at by Seniuk for a balance sheet. | |||
** Losses in both January and February | |||
** Sarah will continue working on these. | |||
* [https://drive.google.com/file/d/1LWrOl3XBaRe05L1siLXiH1EkPM1bhbmJ/view?usp=sharing Feb 2022 P&L] | |||
=== Executive Committee Report - Sarah R. (2 mins) === | === Executive Committee Report - Sarah R. (2 mins) === | ||
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=== Finance Committee Report - Byron V. (5 mins) === | === Finance Committee Report - Byron V. (5 mins) === | ||
* [ Finance Committee Report] | * [ Finance Committee Report] | ||
* Verbal report | |||
** Met April 4 | |||
*** discussed ongoing issues with financial reports. Approached Seniuk about having them processing the raw data. They want to charge more for this. | |||
*** Decision has been made at the Committee level that Seniuk is not meeting the needs of the Society | |||
*** Motion has been passed at the Exec Comm to direct Mike to terminate our relationship with Seniuk with 90 days notice and start the search for a bookkeeper who is better suited to our needs. | |||
=== Governance Committee Report - Roy C. (2 mins) === | === Governance Committee Report - Roy C. (2 mins) === | ||
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=== Advocacy & Outreach Committee Report - Keith H. (8 mins) === | === Advocacy & Outreach Committee Report - Keith H. (8 mins) === | ||
* [ AOC Report] | * [ AOC Report] | ||
* Verbal Report | |||
** Met at the beginning of the month | |||
*** discussed work with Epcor re: Oliverbahn | |||
*** Maskwacis partnership | |||
**** They have a bike shop and need bikes to repair and sell | |||
**** Directed Mike to start engagement there | |||
*** working on social media policy | |||
*** awaiting PSG presentation from today's meeting to get something to COE | |||
=== Executive Director's Report - Mike Züge (4 mins) === | === Executive Director's Report - Mike Züge (4 mins) === | ||
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{{Motion | {{Motion | ||
|motion=To approve the reports as presented above. | |motion=To approve the reports as presented above. | ||
|first= | |first= Keith | ||
|second= | |second= Sarah | ||
|yes= | |yes= | ||
|no= | |no= 0 | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
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=== EDI Workshop Update - Andi E. (5 mins) === | === EDI Workshop Update - Andi E. (5 mins) === | ||
* Staff Sessions tentatively booked for 12:30pm on April 20 and May 10 | |||
* Board workshops tentatively booked for 6:30pm on May 17 and May 31 | |||
* Google form is ready to go | |||
=== Google Drive Backup Update - Sarah R (1 min) === | === Google Drive Backup Update - Sarah R (1 min) === | ||
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== New Business == | == New Business == | ||
=== Ad Hoc Nomination Committee === | |||
* Please let Sarah and/or Keith know if you would like to be part of this Ad Hoc Committee. | |||
** Interested: Matt; Keith (Chair); Roy | |||
* John has brought up that interest in the BE Board is part of Membership sign up - can we get the list of those who have expressed interest? | |||
** Sarah will look in to this. | |||
{{Motion | {{Motion | ||
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{{Motion | {{Motion | ||
|motion=To move <i>in camera</i>. | |motion=To move <i>in camera</i>. | ||
|first= | |first= Sarah | ||
|second= | |second= Roy | ||
|yes= | |yes= | ||
|no= | |no= 0 | ||
|abstain= | |abstain= | ||
|result= Carried | |result= Carried | ||
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{{Motion | {{Motion | ||
|motion=To move <i>out of camera</i> discussion. | |motion=To move <i>out of camera</i> discussion. | ||
|first= | |first= Keith | ||
|second= | |second= Byron | ||
|yes= | |yes= | ||
|no= | |no= 0 | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
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== Adjournment == | == Adjournment == | ||
Meeting adjourned by | Meeting adjourned by Matt at 8:41 pm | ||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2021-2022 Board minutes]] | [[Category:2021-2022 Board minutes]] | ||