These minutes were approved at the May 17, 2021 Board meeting.
Bike Edmonton Board Meeting Minutes for April 19, 2021
Board meetings are open to Bike Edmonton members and the public.
- Date: Monday, April 19, 2021
- Location: Google Meet To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#
- Start Time: 7:00pm
Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!
Attendance
- Meeting Chair: Sarah
- Minute-taker: Andi
- Food by: n/a
- Board attendance: Sarah R., Jarett S, Keith H., Andi E., Ken A., Matthew H., Michelle B.,
- Staff attendance: Molly T., Chris C.,
- Regrets: Annya H., Rachel K., Roy C.
- Absent:
- Guests: Carmen G., Shelah K.,
Call to Order
- Meeting called to order by Sarah at 7:08 pm.
Logistics for Next Meeting
- Date: Monday, May 17, 2021
- Location: Google Meet
- Chair: Sarah
- Minute-taker: Andi
- Food by: n/a
Announcements
Approval of Agenda
MOTION
| To approve this April 19 agenda.
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| Moved:
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Jarett S
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| Seconded:
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Matt H
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| Aye
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No
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Abstain
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| 6
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0
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0
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| Carried
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Approval of Last Meeting's Minutes
MOTION
| To approve the March 2021 minutes.
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| Moved:
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Keith
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| Seconded:
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Matt
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| Aye
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No
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Abstain
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| 6
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0
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0
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|
| Carried
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Reports
President's Report - Sarah R. (2 mins)
Treasurer's Report - Roy C. (2 mins)
- [ Treasurer's Report]
- No report due to not having prelim March financials
Executive Committee Report - Sarah R. (2 min)
HR Committee Report - Sarah R. (2 min)
Governance Committee Report - Roy C. (2 min)
- [ Governance Committee Report]
Volunteer Committee Report - Ken A. (2 min)
- Committee hasn't been formed yet
Approval of Reports
MOTION
| To approve the President's, Treasurer's, Executive Committee, HR Committee, Governance Committee, and Volunteer Committee reports as presented above.
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| Moved:
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| Seconded:
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| Aye
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No
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Abstain
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|
|
|
|
|
| Expression error: Unexpected < operator.
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Current & Completed Business
Action Item Follow Up
- Posting Board Intros to the website
- Sarah oriented Michelle to the Board
Bikes and Animals Social Media Campaign - Sarah R. (5 min)
- Further discussion still needed with Chris
HR Consultation with ACSN - Sarah R. (2 min)
- The Memorandum of Understanding (MOU) and the Schedule "A" have been signed
- Al McCalder will serve as the overall project coordinator
- 3 other volunteer consultants have been assigned to this project
Downtown Shop Mural - Sarah R. (5 min)
- Mural Fundraising Plan
- Executive Committee is working to finalize the contract between Bike Edmonton and Jason Blower
- Print shop - Pioneer Press - has been chosen and contacted
- Contract for Jason Blower is under review
Membership Drive - Sarah (3 mins)
- Membership Drive
- Chris has suggested revamping to three different letters: recently expired; current members; mailing list.
MOTION
| To approve the Membership Drive messaging and forward to staff to fill in details and Chris will send out to the membership segments by end of April 2021
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| Moved:
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Keith H
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| Seconded:
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Matt H
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| Aye
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No
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Abstain
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| 7
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0
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|
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| Carried
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Action Items
- Chris to fill in details and send out to the membership by end of April 2021
New Business
NPBI Wrap Up - Keith H. (10 mins)
- Thank you to the board from Shelah and Carmen
- Output:
- Policy review document; gap identification; overlaps identified; contradictions identified
- Grant application process documents; reference document
- Learned so much about Non-Profits and governance
Staff/Operations Update - Chris C. (10 min)
- Working with Pedego (ebike company) for an event in July
- Federal gov't active transportation funds are potentially up for grabs; Attended meetings with the Minister to talk about ideas
- Meeting tomorrow for updates
- Met with Dallas from CoE on update for the implementation of the Bike plan
- going to urban planning committee May 11
- Met with Lime (escooters)
- interested in potentially partnering to do scooter/bike tours
- advocacy opportunity for more bike lanes
- Tech stuff for the shops
- Appointment booking challenges (They're all full!)
- working on a tool to assist with bike sales appointments
- South Shop concerns
- Hot water tank
- Storage shed security
In Camera
MOTION
| To go in camera
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| Moved:
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Keith H
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| Seconded:
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Matt H
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| Aye
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No
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Abstain
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| 7
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0
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0
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|
| Carried
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MOTION
| To go out of camera
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| Moved:
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Andi
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| Seconded:
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Keith
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Board Volunteer Hour Tracking - ALL BOARD (2 min)
Adjournment
MOTION
| To adjourn the meeting 9:25 pm
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| Moved:
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| Seconded:
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| Aye
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No
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Abstain
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| Expression error: Unexpected < operator.
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