Board Minutes April 2016
These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
EBC Board Meeting Minutes for Monday April 11, 2016
Board meetings are open to the EBC members and the public.
- Location: room 113 Education South, University of Alberta
- Start Time: 6:30pm
Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Attendance
- Meeting Chair: Adrian
- Minute-taker: Derek
- Food by: Jasmine
- Board attendance:
- Staff attendance:
- Regrets: Dan (is in Portland!),
- Absent:
- Guests:
Call to Order
- Meeting called to order by at pm.
Logistics for Next Meeting
- Date: Monday May 9
- Location: rm 113 Education South
- Chair:
- Minute-taker:
- Food by:
Approval of Agenda, Minutes, Reports (5 min)
- Motion: To approve this April agenda, the March 2016 minutes, and reports as presented below. Moved by . Seconded by . Motion Failed/Carried.
President's Report - Jon
- [President's Report (Month) (Year)]
Treasurer's Report - Geoff
- [Treasurer's Report (Month) (Year)]
Executive Director's Report - Chris Chan
- ED Report February 2016 - (not formally submitted - draft?)
- ED Report March 2016 - (not formally submitted - draft?)
H.R. Committee Report - Nancy
- [H.R. Committee Report (Month) (Year)]
Policy Committee Report - Dan
- [Policy Committee Report (Month) (Year)]
Strategic Planning Committee Report - Derek
- [Strategic Planning Committee Report (Month) (Year)]
Current & Completed Business
Updates on Action Items From Previous Meeting (5 min)
- Everyone log your 2016 board volunteer hours for the past month.
- Everyone sign reports that you have reviewed each month.
- Committee Chairpersons to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
- Jul 2015: Jon, Nancy, Anna, Geoff, Chris Chan will meet to get an orientation and see if Asana can be used for board tasks/to do list too
- Dec 2015: Anna will book 30 min meeting before board meeting for Asana orientation by Exec.
- Sep 2015: Anna to post final financial policy to wiki.
- Oct 2015: Anna will post the board vacancy (Alexey/Rachel/Nathan) to website.
- Feb 2016: Geoff to get access online to Tangerine (ING) account where casino funds are cashed in the interim in order to view balance
- Feb 2016: Geoff to check with Neil Carey or Guy regarding BWN rent cheques.
- Feb 2016: Anna will post Executive, Policy, and HR TOR to wiki
COMPLETED
- Mar 2016: Nancy will communicate the CSJ funding update with Chris asap.
Board Member Resignation (1 min)
- Kathy formally submitted her resignation on March 16, 2016 to the Board.
- Motion: To accept the resignation of Kathy Turnock from the EBC Board effective March 16, 2016. Moved by , seconded by . Motion Failed/Carried.
- Action Items: Anna will close the EBC account.
Business 2 (__ min)
- Discussion notes:
- Motion: To ___. Moved by , seconded by . Motion Failed/Carried.
- Action Items: name will ____ by (date).
Business Item 2 (__ min)
- Discussion notes:
New Business
Board and Staff Social (5 min)
- Plan a social event to welcome our new staff and discuss the new season.
- Last year, held at 5:30 before EBC/MEC Club Night, at Nosh Cafe on 124 St, each person paid their own way.
- Possible date: Fri Apr 15 before the Paths For People event?? Wed Apr 20 to join the Spoke graduation ride??
- Discussion notes:
- Motion: To ___. Moved by , seconded by . Motion Failed/Carried.
- Action Items: name will ____ by (date).
New Business Item 2 (__ min)
- Discussion notes:
In Camera Session
- Motion: To go in camera. Moved by , seconded by . Motion Failed/Carried.
- Please list how long you believe your topic will take to discuss:
- Name (___ min)
- Name (___ min)
- Motion: To close the in camera discussion. Moved by , seconded by . Motion Failed/Carried.
Adjournment
- Motion: To adjourn the meeting at pm. Moved by , seconded by . Motion Failed/Carried.