Board Minutes April 2016: Difference between revisions
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* Board attendance: Derek, Jon, Adrian, Kathy, Rachel, Jasmine, Karl, Anna | * Board attendance: Derek, Jon, Adrian, Kathy, Rachel, Jasmine, Karl, Anna | ||
* Staff attendance: Chris, | * Staff attendance: Chris, | ||
* Regrets: Dan (is in Portland!), Geoff (is in a plane returning from NZ!) | * Regrets: Dan (is in Portland!), Geoff (is in a plane returning from NZ!), | ||
== Call to Order == | == Call to Order == | ||
* Meeting called to order by Adrian at | * Meeting called to order by Adrian at 6:43 pm. | ||
== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
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== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
* <span style="background: yellow;">Motion:</span> To approve this April agenda, the [http://edmontonbikes.ca/w/Board_Minutes_March_2016 March 2016 minutes], and | * <span style="background: yellow;">Motion:</span> To approve this April agenda, the [http://edmontonbikes.ca/w/Board_Minutes_March_2016 March 2016 minutes], and only the Strategic Planning Committee report. Moved by Derek. Seconded by Jon. '''Motion Carried.''' | ||
=== Treasurer's Report - Geoff === | === Treasurer's Report - Geoff === | ||
*[https://docs.google.com/a/edmontonbikes.ca/document/d/1FSDjlt_80u4vGmfXeeJlyXwOFsDHTzItopBAdgWWRPs/edit?usp=docslist_api Treasurer's Report March 2016] - submitted April 11. We will hold off on reviewing this until everyone has read it. | *[https://docs.google.com/a/edmontonbikes.ca/document/d/1FSDjlt_80u4vGmfXeeJlyXwOFsDHTzItopBAdgWWRPs/edit?usp=docslist_api Treasurer's Report March 2016] - submitted April 11. | ||
* We will hold off on reviewing this until everyone has read it. | |||
=== Executive Director's Report - Chris Chan === | === Executive Director's Report - Chris Chan === | ||
*[https://docs.google.com/document/d/1lK1ddmbUa8fHNJCPCjKoIZ5wtGLsu_5OS9sTqzkFaJY/edit ED Report February 2016] - (not formally submitted - draft?) | *[https://docs.google.com/document/d/1lK1ddmbUa8fHNJCPCjKoIZ5wtGLsu_5OS9sTqzkFaJY/edit ED Report February 2016] - (not formally submitted - draft?) | ||
*[https://docs.google.com/document/d/11qhYDhbOUWKKiNsbDHIle0TchtFc4d74nSCLp11u2F0/edit ED Report March 2016] - (not formally submitted - draft?) | *[https://docs.google.com/document/d/11qhYDhbOUWKKiNsbDHIle0TchtFc4d74nSCLp11u2F0/edit ED Report March 2016] - (not formally submitted - draft?) | ||
* Reports incomplete at this time. To be completed asap and approved at May board meeting. | |||
* | |||
=== Strategic Planning Committee Report - Derek === | === Strategic Planning Committee Report - Derek === | ||
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* Dec 2015: '''Anna''' will book 30 min meeting before board meeting for Asana orientation by Exec. | * Dec 2015: '''Anna''' will book 30 min meeting before board meeting for Asana orientation by Exec. | ||
* Sep 2015: '''Anna''' to post final financial policy to wiki. | * Sep 2015: '''Anna''' to post final financial policy to wiki. | ||
* Feb 2016: '''Geoff''' to get access online to Tangerine (ING) account where casino funds are cashed in the interim in order to view balance | * Feb 2016: '''Geoff''' to get access online to Tangerine (ING) account where casino funds are cashed in the interim in order to view balance | ||
* Feb 2016: '''Anna''' will post Executive, Policy, and HR TOR to wiki | * Feb 2016: '''Anna''' will post Executive, Policy, and HR TOR to wiki | ||
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* Oct 2015: '''Anna''' will post the board vacancy (Alexey/Nathan/Kathy) to website. | * Oct 2015: '''Anna''' will post the board vacancy (Alexey/Nathan/Kathy) to website. | ||
* Mar 2016: '''Nancy''' will communicate the CSJ funding update with Chris asap. | * Mar 2016: '''Nancy''' will communicate the CSJ funding update with Chris asap. | ||
Feb 2016: '''Geoff''' to check with Neil Carey or Guy regarding BWN rent cheques, (we think this is done?) | * Feb 2016: '''Geoff''' to check with Neil Carey or Guy regarding BWN rent cheques, (we think this is done?) | ||
=== Board Member Resignation (1 min)=== | === Board Member Resignation (1 min)=== | ||
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=== BWN rent payments (5 min)=== | === BWN rent payments (5 min)=== | ||
* Geoff calculates that we've overpaid $170.03 for the past six months ($1020.18) | * Geoff calculates that we've overpaid $170.03 for the past six months ($1020.18) | ||
* Discussion notes: We have not actually over paid. We are now at a zero balance and are good. | * Discussion notes: | ||
** We have not actually over paid. We are now at a zero balance and are good. | |||
== New Business == | == New Business == | ||
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** What day would work best for the staff and board? Wednesday or on the weekend? Anna suggested meeting before the Spoke bike ride, which is at 6:00PM. This is on April 20th. | ** What day would work best for the staff and board? Wednesday or on the weekend? Anna suggested meeting before the Spoke bike ride, which is at 6:00PM. This is on April 20th. | ||
** Doesn't require a great deal of effort, it is a meet and greet for the new staff to meet the board. It may be best to contact the staff following the meeting to determine what is the best time for them and we will work around it. Chris requested 2 or 3 options to account for the varied schedules. April 20th, May 4th, are both options. | ** Doesn't require a great deal of effort, it is a meet and greet for the new staff to meet the board. It may be best to contact the staff following the meeting to determine what is the best time for them and we will work around it. Chris requested 2 or 3 options to account for the varied schedules. April 20th, May 4th, are both options. | ||
''' | * <span style="background: lime;">Action Items:</span> '''Anna''' to email the staff regarding the best date for the Board meet and greet event. The event will likely be 4:30PM or later. | ||
=== YCR2 and Spoke Reporting Structure (15 min)=== | === YCR2 and Spoke Reporting Structure (15 min)=== | ||