Board Minutes April 2016: Difference between revisions
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'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.''''' | '''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.''''' | ||
== EBC Board Meeting Minutes for April 11, 2016 == | == EBC Board Meeting Minutes for Monday April 11, 2016 == | ||
Board meetings are open to the EBC members and the public. | Board meetings are open to the EBC members and the public. | ||
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== Attendance == | == Attendance == | ||
* Meeting Chair: | * Meeting Chair: Adrian | ||
* Minute-taker: | * Minute-taker: Derek | ||
* Food by: | * Food by: Jasmine | ||
* Board attendance: | * Board attendance: | ||
* Staff attendance: | * Staff attendance: | ||
* Regrets: Dan (is in Portland!) | * Regrets: Dan (is in Portland!), | ||
* Absent: | * Absent: | ||
* Guests: | * Guests: | ||
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== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
* Date: | * Date: Monday May 9 | ||
* Location: | * Location: rm 113 Education South | ||
* Chair: | * Chair: | ||
* Minute-taker: | * Minute-taker: | ||
* Food by: | * Food by: | ||
== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
* <span style="background: yellow;">Motion:</span> To approve this | * <span style="background: yellow;">Motion:</span> To approve this April agenda, the [http://edmontonbikes.ca/w/Board_Minutes_March_2016 March 2016 minutes], and reports as presented below. Moved by . Seconded by . '''Motion Failed/Carried.''' | ||
=== President's Report - Jon === | === President's Report - Jon === | ||
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=== Executive Director's Report - Chris Chan === | === Executive Director's Report - Chris Chan === | ||
*[ED Report ( | *[https://docs.google.com/document/d/1lK1ddmbUa8fHNJCPCjKoIZ5wtGLsu_5OS9sTqzkFaJY/edit ED Report February 2016] - (not formally submitted - draft?) | ||
*[https://docs.google.com/document/d/11qhYDhbOUWKKiNsbDHIle0TchtFc4d74nSCLp11u2F0/edit ED Report March 2016] - (not formally submitted - draft?) | |||
=== H.R. Committee Report - Nancy === | === H.R. Committee Report - Nancy === | ||
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* '''Everyone''' sign reports that you have reviewed each month. | * '''Everyone''' sign reports that you have reviewed each month. | ||
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar. | * '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar. | ||
* | * Jul 2015: Jon, Nancy, Anna, Geoff, Chris Chan will meet to get an orientation and see if Asana can be used for board tasks/to do list too | ||
* | * Dec 2015: Anna will book 30 min meeting before board meeting for Asana orientation by Exec. | ||
* Sep 2015: Anna to post final financial policy to wiki. | |||
* Oct 2015: Anna will post the board vacancy (Alexey/Rachel/Nathan) to website. | |||
* Feb 2016: '''Geoff''' to get access online to Tangerine (ING) account where casino funds are cashed in the interim in order to view balance | |||
* Feb 2016: '''Geoff''' to check with Neil Carey or Guy regarding BWN rent cheques. | |||
* Feb 2016: '''Anna''' will post Executive, Policy, and HR TOR to wiki | |||
'''COMPLETED''' | '''COMPLETED''' | ||
* Mar 2016: '''Nancy''' will communicate the CSJ funding update with Chris asap. | |||
* | * | ||
=== Business | |||
* | === Board Member Resignation (1 min)=== | ||
* Kathy formally submitted her resignation on March 16, 2016 to the Board. | |||
* <span style="background: yellow;">Motion:</span> To accept the resignation of Kathy Turnock from the EBC Board effective March 16, 2016. Moved by , seconded by . '''Motion Failed/Carried.''' | |||
* <span style="background: lime;">Action Items:</span> '''Anna''' will close the EBC account. | |||
=== Business 2 (__ min)=== | |||
* | |||
* Discussion notes: | * Discussion notes: | ||
** | ** | ||
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* <span style="background: yellow;">Motion:</span> To ___. Moved by , seconded by . '''Motion Failed/Carried.''' | * <span style="background: yellow;">Motion:</span> To ___. Moved by , seconded by . '''Motion Failed/Carried.''' | ||
* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date). | * <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date). | ||
=== Business Item 2 (__ min)=== | === Business Item 2 (__ min)=== | ||
* | * | ||
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== New Business == | == New Business == | ||
=== | === Board and Staff Social (5 min)=== | ||
* | * Plan a social event to welcome our new staff and discuss the new season. | ||
* Last year, held at 5:30 before EBC/MEC Club Night, at Nosh Cafe on 124 St, each person paid their own way. | |||
* Possible date: Fri Apr 15 before the Paths For People event?? Wed Apr 20 to join the Spoke graduation ride?? | |||
* Discussion notes: | * Discussion notes: | ||
** | ** | ||