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Board Minutes April 2016: Difference between revisions
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'''''These minutes | '''''These minutes were approved at the [[Board Minutes May 2016|May 2016]] board meeting.''''' | ||
== EBC Board Meeting Minutes for Monday April 11, 2016 == | == EBC Board Meeting Minutes for Monday April 11, 2016 == | ||
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=== Financial Report discussion (20 min) Jon === | === Financial Report discussion (20 min) Jon === | ||
* | * Jon: In reviewing the Feb financials, we seem to be digging ourselves deeper into our budget than we intended. There is one item that is responsible for the significant shortfall: website for YCR2. | ||
* Discussion notes: | * Discussion notes: | ||
** | ** Chris: If it was not budgeted it was an oversight. We had a grant ($15,000) so if we forgot to include that in the budget, that is our fault. The grant was marked as deferred grant revenue. | ||
** | ** Chris (via email follow up): I misread our financials on my phone last night. I read the YTD line as a monthly amount. The ~$8000 website cost for Feb was a partial payment for the YCR2 online registration system development. YTD ~$15900 is the $15k for YCR2 plus some other costs. Without the $15k, we're still overbudget on website; I suspect some of that excess is also coming out of YCR2 costs. (The remainder is due to the low CAD-USD exchange rate, as well as development of our new website.) | ||
* <span style="background: lime;">Action Items:</span> '''Jon''' reconcile the budget | * <span style="background: lime;">Action Items:</span> '''Jon, Geoff''' to reconcile the budget to reflect this 15,000 grant as well as the money we recently received from the Kinsmen Club. | ||
=== Strategic Planning discussion (20 min) Jon === | === Strategic Planning discussion (20 min) Jon === | ||
* | * With our CRA application pending and AGM coming up, we need a plan A and B to present to members about how to address our current deficit. | ||
* | * If we are approved for charitable status, what are the tangible grants that we will be applying for and in what order or priority? Will these grants address all or some of the deficit? | ||
* If we are not approved for charitable status, what are our proposed methods of reducing costs and increasing revenue? | |||
* Discussion: | |||
** Karl: Strategic Planning committee is doing an analysis of current EBC programs and services. Jon: Programs are already essentially paying for themselves or revenue-generating. Need to look at our overhead costs. | |||
** Anna: Strategic Committee does not have the data to implement the program/service analysis. The criteria have been set by the board and now should be implemented or tested by the staff. Perhaps they can begin to use the criteria in their monthly reporting and give us feedback whether the criteria are adequate in capturing the benefits and costs of the programs. Exec Committee could take on the task of researching and developing a financial plan for the AGM. | |||
* <span style="background: lime;">Action Items:</span> '''Derek & SP Committee''' to share program eval criteria with ED/staff to begin testing. | |||
* <span style="background: lime;">Action Items:</span> '''Jon, Nancy, Geoff, Anna''' (Exec Committee) to meet before May mtg to make plan for best and worst case scenario of charitable status application to report at AGM. | |||
=== Alberta Bicycle Commuters Conference (10 min) Karl=== | === Alberta Bicycle Commuters Conference (10 min) Karl=== | ||
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* See March ED report section of BW. | * See March ED report section of BW. | ||
* This is for info to board, no action required at this time. | * This is for info to board, no action required at this time. | ||
== <i>In Camera</i> Session == | == <i>In Camera</i> Session == | ||
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* Please list how long you believe your topic will take to discuss: | * Please list how long you believe your topic will take to discuss: | ||
** Nancy (20 min) | ** Nancy (20 min) | ||
* <span style="background: yellow;">Motion:</span> To close the <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i> discussion. Moved by Jon, seconded by Jasmine. '''Motion Carried.''' | * <span style="background: yellow;">Motion:</span> To close the <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i> discussion. Moved by Jon, seconded by Jasmine. '''Motion Carried.''' | ||
== Adjournment == | == Adjournment == | ||
* <span style="background: yellow;">Motion:</span> To adjourn the meeting at | * <span style="background: yellow;">Motion:</span> To adjourn the meeting at 8:47pm. Moved by Nancy. '''Motion Carried.''' | ||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2015-2016 Board minutes]] | [[Category:2015-2016 Board minutes]] | ||