Board Minutes April 2015
These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
EBC Board Meeting Minutes for April 22 2015
Board meetings are open to the EBC members and the public.
- Location: Rm 113 Ed South, U of A
- Start Time: 6:30pm
Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Attendance
- Meeting Chair: Alex
- Minute-taker: Anna
- Food by: Anna
- Board attendance: Alex, Michelle, Rachel, Nancy, Anna, Jon (by phone-in)
- Staff attendance: Coreen (6:40), Chris Ch (6:47)
- Regrets: Adrian, Alexey, Geoff
- Absent: Dan, Chris Co
- Guests: n/a
Call to Order
- Meeting called to order by Alex at 6:50 pm.
Logistics for Next Meeting
- Date:
- Location:
- Chair:
- Minute-taker:
- Food by:
Approval of Agenda, Minutes, Reports (5 min)
Anna moves to approve agenda, Nancy second. Carried.
- Motion: To approve this (month) agenda, the (month)(year) minutes, and reports as presented below. Moved by . Seconded by . Motion Failed/Carried.
Nancy moves to approve reports (financial, ED), Michelle. Anna abstains. Carried.
President's Report
- [President's Report (Month) (Year)]
Treasurer's Report
- [Treasurer's Report (Month) (Year)]
Executive Director's Report
- [ED Report (Month) (Year)]
BikeWorks Report
- [BikeWorks Report (Month) (Year)]
Advocacy Committee Report
- [Advocacy Committee Report (Month) (Year)]
H.R. Committee Report
- [H.R. Committee Report (Month) (Year)]
Policy Committee Report
- [Policy Committee Report (Month) (Year)]
Strategic Planning Committee Report
- [Strategic Planning Committee Report (Month) (Year)]
Current & Completed Business
Updates on Action Items From Previous Meeting (5 min)
- Everyone log your 2015 board volunteer hours for the past month.
- Everyone sign reports that you have reviewed each month.
- Committee Chairpersons to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
COMPLETED
Board Resignation (1 min)
- Chris Haworth confirmed via email to Jon his resignation from the board effective March 2015.
- Discussion notes:
- Motion: To ___. Moved by , seconded by . Motion Failed/Carried.
- Action Items: name will ____ by (date).
Strategic Plan Update (__ min) - Nancy
- Chris Ch, Alex, Geoff, Nancy met last week
- Compared board strategic plan from March retreat and staff team plan. Quite similar!
- Chris Ch will add:
- Project Management doc lines up quite closely with the board doc
- Chris' doc had more topics, so team will now go back to prioritize and decide what will be possible to achieve. Chris doesnt expect any drastic changes.
- Discussion notes:
Reporting (5 min)
- Discussion notes:
- Motion: To ___. Moved by , seconded by . Motion Failed/Carried.
- Action Items: name will ____ by (date).
Board Recruitment (5 min)
- Discussion notes:
- Motion: To ___. Moved by , seconded by . Motion Failed/Carried.
- Action Items: name will ____ by (date).
Charitable Status (5 min)
- Discussion notes:
- Motion: To ___. Moved by , seconded by . Motion Failed/Carried.
- Action Items: name will ____ by (date).
Agenda BUilding (5 min)
- Chris Haworth confirmed via email to Jon his resignation from the board effective March 2015.
- Discussion notes:
- Motion: To ___. Moved by , seconded by . Motion Failed/Carried.
- Action Items: name will ____ by (date).
New Business
New Business Item 1 (__ min)
- Discussion notes:
- Motion: To ___. Moved by , seconded by . Motion Failed/Carried.
- Action Items: name will ____ by (date).
New Business Item 2 (__ min)
- Discussion notes:
In Camera Session (__ min)
- Motion: To go in camera. Moved by , seconded by . Motion Failed/Carried.
- Please list how long you believe your topic will take to discuss:
- Motion: To close the in camera discussion. Moved by , seconded by . Motion Failed/Carried.
Adjournment
- Motion: To adjourn the meeting. Moved by , seconded by . Motion Failed/Carried.