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Board Minutes April 2015: Difference between revisions
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'''''These minutes | '''''These minutes were approved at the [[Board Minutes May 2015|May 2015]] board meeting.''''' | ||
== EBC Board Meeting Minutes for April 22 2015 == | == EBC Board Meeting Minutes for April 22 2015 == | ||
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* Board attendance: Alex, Michelle, Rachel, Nancy, Anna, Jon (by phone-in), CHris Co (720) | * Board attendance: Alex, Michelle, Rachel, Nancy, Anna, Jon (by phone-in), CHris Co (720) | ||
* Staff attendance: Coreen (6:40), Chris Ch (6:47) | * Staff attendance: Coreen (6:40), Chris Ch (6:47) | ||
* Regrets: Adrian, Alexey, Geoff | * Regrets: Adrian, Alexey, Geoff, Dan | ||
* Absent: | * Absent: | ||
* Guests: n/a | * Guests: n/a | ||
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* Date: Wed May 22?? | * Date: Wed May 22?? | ||
** Nancy, Rachel, Alex unavailable | ** Nancy, Rachel, Alex unavailable | ||
** Rachel will send out Doodle | ** <span style="background: lime;">Action Items:</span> '''Rachel''' will send out Doodle | ||
* Location: | * Location: Rmm 113 is booked | ||
* Chair: | * Chair: Jon (unless it is on May 19) | ||
* Minute-taker: | * Minute-taker: Anna (unless its May 25-29) | ||
* Food by: | * Food by: Rachel / Michelle | ||
== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
= | * <span style="background: yellow;">Motion:</span> To approve this April agenda. Moved by Anna, seconded by Nancy. '''Motion Carried.''' | ||
* | * <span style="background: yellow;">Motion:</span> To approve 2 reports as presented below. Moved by Nancy, seconded by Michelle. Anna abstains. '''Motion Carried.''' | ||
=== Treasurer's Report === | === Treasurer's Report === | ||
*[ | *[https://docs.google.com/a/edmontonbikes.ca/document/d/1NQOkjWQcsjEln2NSQ4NypBYeGIrn44KxwdV5x_1XWQ8/edit Financial Report March 2015] - submitted Apr 14 by Neil | ||
=== Executive Director's Report === | === Executive Director's Report === | ||
*[ | *[https://docs.google.com/document/d/1HgogvgHg1AbR3iT8eKHtM_bwPfpnAcAwcJjfwiQI0wo/edit ED Report March 2015] - submitted Apr 10 by CC | ||
<span style="background: lime;">Action Items:</span> '''Anna''' add approval of March minutes to May's agenda. | |||
== Current & Completed Business == | == Current & Completed Business == | ||
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'''COMPLETED''' | '''COMPLETED''' | ||
* | * | ||
== New Business == | |||
=== Board Resignation and Recruitment (5 min)=== | === Board Resignation and Recruitment (5 min)=== | ||
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* Could post application now and if applications come in now, we could interview the individual immediately and appoint them for interim position until AGM. | * Could post application now and if applications come in now, we could interview the individual immediately and appoint them for interim position until AGM. | ||
* <span style="background: | * <span style="background: lime;">Action Items:</span> '''Anna''' will create new website application for 2015 board. '''Board''' will share with contacts and review applications prior to board meetings; applicants will be invited to meetings to be guest or interview. | ||
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* <span style="background: yellow;">Motion:</span> To impose a deadline for board members to review/comment/sign staff reports within 1 week of report submission (5th of each month). Moved by Rachel, seconded by Michelle. '''Motion Carried.''' | * <span style="background: yellow;">Motion:</span> To impose a deadline for board members to review/comment/sign staff reports within 1 week of report submission (5th of each month). Moved by Rachel, seconded by Michelle. '''Motion Carried.''' | ||
=== Charitable Status (5 min) - Michelle === | === Charitable Status (5 min) - Michelle === | ||
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* Post-poned until June. | * Post-poned until June. | ||
=== Agenda Building (5 min) === | |||
=== Agenda Building (5 min)=== | |||
* Nancy: board meeting agendas have been not very complete or timely lately. Who is responsible for building the agenda each month? | * Nancy: board meeting agendas have been not very complete or timely lately. Who is responsible for building the agenda each month? | ||
* Anna: From [https://docs.google.com/a/edmontonbikes.ca/document/d/1rtS_3vCrBrrIrJHLI7SfWKJa5g55iNxJylLVFe5skYY/edit Board Chairperson job description]: "The duties of the board chairperson shall include: 1) Facilitate the drafting of the agenda with input from the President and the Secretary; 2) Allocate time for each agenda item" | * Anna: From [https://docs.google.com/a/edmontonbikes.ca/document/d/1rtS_3vCrBrrIrJHLI7SfWKJa5g55iNxJylLVFe5skYY/edit Board Chairperson job description]: "The duties of the board chairperson shall include: 1) Facilitate the drafting of the agenda with input from the President and the Secretary; 2) Allocate time for each agenda item; [...]" | ||
* Rachel: Perhaps this should be maybe at the same time as the new deadline to review staff reports... | * Rachel: Perhaps this should be maybe at the same time as the new deadline to review staff reports... | ||
* Jon: Prez and Secretary should connect with Chairperson on same day as report comments are due to gather agenda items. | |||
== <i>In Camera</i> Session (10 min)== | |||
* <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Moved by Rachel, seconded by Nancy. '''Motion Carried.''' | |||
== <i>In Camera</i> Session ( | |||
* <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Moved by , seconded by . '''Motion | |||
* Please list how long you believe your topic will take to discuss: | * Please list how long you believe your topic will take to discuss: | ||
** | ** Nancy: one topic (10 min) | ||
* <span style="background: yellow;">Motion:</span> To close the <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i> discussion. Moved by , seconded by . '''Motion | * <span style="background: yellow;">Motion:</span> To close the <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i> discussion. Moved by Nancy, seconded by Rachel. '''Motion Carried.''' | ||
== Adjournment == | == Adjournment == | ||
* <span style="background: yellow;">Motion:</span> To adjourn the meeting. Moved by , seconded by . '''Motion | * <span style="background: yellow;">Motion:</span> To adjourn the meeting at 8:00pm. Moved by Nancy, seconded by Rachel. '''Motion Carried.''' | ||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2013-2014 Board minutes]] | [[Category:2013-2014 Board minutes]] | ||