Board Minutes April 2012

These minutes are not yet approved.

EBC Board Meeting Minutes for April 5, 2011

• Time: 6:30pm
• Location: Law 101, U of A
• Food by: Bern, Steph

Call to Order

• Time: 18.35

Attendance

• Meeting Chair: Bernadette
• Minute-taker: Micah
• Board attendance: Bern, Chris Corrigan, Steph, Adam, Lee, Duncan, Micah, Neil, Brett
• Staff attendance: Chris Chan
• Regrets: Alex Choby, James Phillips
• Absent:
• Guests: -

Approval of Agenda

• Motion to approve by Steph. Seconded by Bern. CARRIED

Approval of Last Month's Minutes

Minutes style

• At minimum, our minutes need to include all of: motions made, who by, who seconds, and whether they pass or fail. Having proper minutes is critical both from a legal standpoint (as a registered society), as well as for funding (granters will ask for copies of our approved minutes). All or parts of this is missing from a number of minutes (e.g. names are listed, but not whether or not the motion passes or fails, nor the text of the motion). Minutes should also include start time and adjournment time. Cwc 01:48, 5 April 2012 (PDT)
• Motion: Move to approve February 2012 minutes. MOVED BY: Bern. SECONDED: Duncan. CARRIED
• Motion: Move to approve March 2012 minutes. MOVED BY: Adam. SECONDED: Duncan. CARRIED

Date, Location & Food for Next Meeting

• Date: 10 May @ 6.30
• Location: Micah will attempt to book same room again, Law 101
• Food: Lee

Reports

President's Report

President's Report

• 116 St lane consultation
  • tried & failed to go to 1st consult, next week is more imp; opposition cos 1st row of houses to W of uni that would lose on-street parking but they all have lots for like 6 cars, not losing actual parking just income from illegal selling of parking spots. AB doesn't feel like quite understands how imp consult. mtng is, maybe youtube video or numbers to say how important it is.... guidance please: how imp is this, how should we handle this.
  • Duncan: find by-law that states it is illegal to sell on-street parking. Adam: not by-law? but they have enough parking constructed into their lots.
  • Steph: plenty of parking avail. in the area for residents. Adam: so how should I approach this?
  • Duncan, Neil: pretty informal. Not like LRT.
  • DK: just need enough cyclists to say Yes bike lane please, maybe only a few homeowners will show up to say Hey parking! Or vice-versa: can depend on numbers of vocal turnouts. Maybe take photos of humongous driveways, bring to mtngs.
  • AB: but what about homeowners calling up and complaingin about lanes?
  • DK: hopefully we have enough connections in dept that we'll hear about controversy.
  • AB: we've already heard about it. Chris Chan: get 100 people to go or write letters saying I'd love that, I'd use it every day. **Steph: might do mailout to advocacy and/or general membership.
  • DK: Could we get letter to action out by Tuesday?
  • DK will use FB and advocacy committee; mention outcome in next newsletter
  • Chris Chan: Public consultations don't have any more weight than letters, really.
  • Meeting is 11 April 4-7 Windsor Park Hall
  • Action item: DK: FB event & advocacy email; CCh will update in next newsletter

• ideas for using the Velo-city opportunity?
  • AB: publicity: pump it up on FB, release video every day of conference of CCh doing stuff? Maybe too much to ask of Chris?
  • DK: Presentation with City person as EBC event, 30-45 min presentation present to interested parties & memebers (in addition to lunch & learn); we could nicely ask them (CoE) to present at our own thing too.

• Projector? Yes?
  • For the Spoke, with attendant grant

Treasurer's Report

Treasurer's Report

Executive Director's Report

Executive Director's Report

BikeWorks Report

BikeWorks Report

Information Management Committee

File:IMC Feb-Mar2012 report.pdf

I am going to say the Terms of reference will not be ready for the meeting. They are still on Google Docs linked to in the February meeting minutes. I will be moving the document to the wiki since no collaboration is happening, and I can no longer edit the Google Docs document effectively after an interface change.

Advocacy Committee Report

Committee 2 Report

Duncan

Current & Completed Business

Board Job Description

Job Description: Board Member

Cycling Event Policy

Cycling Event Promotion Policy

New Business

Edmonton Free School launch party on 7 April (Micah)

• letter for AGLC licence - edit? approval?
• some details/questions:
  • screen for projecting
  • Free School members allowed upstairs?
  • are there tables?
  • should we warn our irascible neighbour?

Casino volunteer recruitment letter (Micah)

• feedback on content
• distribution?

Adjournment

• MOVED BY: . SECONDED: . CARRIED/NOT CARRIED TIME: .