Board Agenda Template: Difference between revisions

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'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''
'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''


== EBC Board Meeting Minutes for (month)(year) ==
== Bike Edmonton Board Meeting Minutes for (month)(year) ==


Board meetings are open to the EBC members and the public.
Board meetings are open to Bike Edmonton members and the public.


* Location:  
* Location: Google Meet
* Start Time:
* Start Time: 7:00pm


Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!


== Attendance ==
== Attendance ==
Line 22: Line 22:
== Call to Order ==
== Call to Order ==
* Meeting called to order by    at    pm.
* Meeting called to order by    at    pm.
== Approval of Agenda ==
* <span style="background: yellow;">Motion:</span> To approve agenda. Motioned by . Seconded by . '''Motion Failed/Carried.'''
== Approval of Last Month's Minutes ==
* <span style="background: yellow;">Motion:</span> To approve (month)(year) minutes. Motioned by . Seconded by . '''Motion Failed/Carried.'''


== Logistics for Next Meeting ==
== Logistics for Next Meeting ==
Line 36: Line 30:
* Food by:
* Food by:


== Reports ==
== Approval of Agenda, Minutes, Reports (5 min) ==
 
{{Motion
=== President's Report (__ min)===
  |motion=To approve this (month) agenda, the (month)(year) minutes), and reports as presented below.
[[President's Report (Month) (Year)|President's Report]]
  |first=
* Discussion notes:
  |second=
**
  |yes=
**
  |no=
* <span style="background: yellow;">Motion:</span>    . Motioned by . Seconded by . '''Motion Failed/Carried.'''
  |abstain=
* Action Items: '''Name''' will... by (deadline)
  |result=
 
}}
<span style="background: yellow;">Motion:</span> To return/approve the (month)(year) President's report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''
 
=== Treasurer's Report (__ min)===
* [[Treasurer's Report (Month) (Year)|Treasurer's Report]]
* Discussion notes:
**
**
* <span style="background: yellow;">Motion:</span>      . Motioned by . Seconded by . '''Motion Failed/Carried.'''
* Action Items: '''Name''' will... by (deadline)
 
<span style="background: yellow;">Motion:</span> To return/approve the (month)(year) Treasurer's report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''
 
=== Executive Director's Report (__min)===
[[ED Report (Month) (Year)|Executive Director's Report]]
* Discussion notes:
**
**
* <span style="background: yellow;">Motion:</span>      . Motioned by . Seconded by . '''Motion Failed/Carried.'''
* Action Items: '''Name''' will... by (deadline)


<span style="background: yellow;">Motion:</span> To return/approve the (month)(year) ED report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''
=== President's Report ===
*[President's Report (Month) (Year)]


=== BikeWorks Report (__ min)===
=== Treasurer's Report ===
[[BikeWorks Report (Month) (Year)|BikeWorks Report]]
*[Treasurer's Report (Month) (Year)]  
* Discussion notes:
**
**
* <span style="background: yellow;">Motion:</span>      . Motioned by . Seconded by . '''Motion Failed/Carried.'''
* Action Items: '''Name''' will... by (deadline)


<span style="background: yellow;">Motion:</span> To return/approve the (month)(year) BikeWorks report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''
=== Executive Director's Report ===
*[ED Report (Month) (Year)]


=== Committee 1 Report (__ min)===
=== H.R. Committee Report ===
[[Committee 1 Report (Month) (Year)|Committee 1 Report]]
*[H.R. Committee Report (Month) (Year)]
* Discussion notes:
**
**
* <span style="background: yellow;">Motion:</span>      . Motioned by . Seconded by . '''Motion Failed/Carried.'''
* Action Items: '''Name''' will... by (deadline)


<span style="background: yellow;">Motion:</span> To return/approve the (month)(year) _____ Committee report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''
=== Policy Committee Report ===
*[Policy Committee Report (Month) (Year)]


=== Committee 2 Report (__ min)===
=== Strategic Planning Committee Report ===
[[Committee 2 Report (Month) (Year)|Committee 2 Report]]
*[Strategic Planning Committee Report (Month) (Year)]
* Discussion notes:
**
**
* <span style="background: yellow;">Motion:</span>      . Motioned by . Seconded by . '''Motion Failed/Carried.'''
* Action Items: '''Name''' will... by (deadline)


<span style="background: yellow;">Motion:</span> To return/approve the (month)(year) _____ Committee report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''
=== Finance Committee Report ===
*[Strategic Planning Committee Report (Month) (Year)]


=== Membership Committee Report ===
*[Strategic Planning Committee Report (Month) (Year)]


== Current & Completed Business ==
== Current & Completed Business ==


=== Updates on Action Items From Previous Meeting (5 min)===
=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1eS3VmWxQk-iDWLC4ujnfvp6QUoIbIiPelcgm6EuIbFU/edit?usp=sharing volunteer hours] for the past month.
* '''Everyone''' sign reports that you have reviewed each month.
* '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
* '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.
* Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]
* Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]
*
*
'''COMPLETED'''
*
*
*
*
Line 111: Line 85:
**
**
**
**
* <span style="background: yellow;">Motion:</span>     . Motioned by . Seconded by . '''Motion Failed/Carried.'''
 
* Action Items: '''Name''' will... by (deadline)
{{Motion
  |motion=
  |first=
  |second=
  |yes=
  |no=
  |abstain=
  |result=
}}
 
* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).


=== Business Item 2 (__ min)===
=== Business Item 2 (__ min)===
Line 119: Line 103:
**
**
**
**
* <span style="background: yellow;">Motion:</span>      . Motioned by . Seconded by . '''Motion Failed/Carried.'''
 
* Action Items: '''Name''' will... by (deadline)


== New Business ==
== New Business ==
Line 129: Line 112:
**
**
**
**
* <span style="background: yellow;">Motion:</span>     . Motioned by . Seconded by . '''Motion Failed/Carried.'''
 
* Action Items: '''Name''' will... by (deadline)
{{Motion
  |motion=
  |first=
  |second=
  |yes=
  |no=
  |abstain=
  |result=
}}
* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).


=== New Business Item 2 (__ min)===
=== New Business Item 2 (__ min)===
Line 137: Line 129:
**
**
**
**
* <span style="background: yellow;">Motion:</span>      . Motioned by . Seconded by . '''Motion Failed/Carried.'''
* Action Items: '''Name''' will... by (deadline)




== <i>In Camera</i> Session (__ min)==
 
* <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Motioned by . Seconded by . '''Motion Failed/Carried.'''
== <i>In Camera</i> Session ==
{{Motion
  |motion=To move <i>in camera</i>.
  |first=
  |second=
  |yes=
  |no=
  |abstain=
  |result=
}}
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)
 
{{Motion
  |motion=To move out of camera]</i> discussion.
  |first=
  |second=
  |yes=
  |no=
  |abstain=
  |result=
}}
 


== Adjournment ==
== Adjournment ==
* <span style="background: yellow;">Motion:</span> To adjourn the meeting. Motioned by . Seconded by . '''Motion Failed/Carried.'''
{{Motion
  |motion=To adjourn the meeting at __pm.
  |first=
  |second=
  |yes=
  |no=
  |abstain=
  |result=
}}


[[Category:minutes]]
[[Category:minutes]]
[[Category:2012-2013 Board minutes]]
[[Category:2018-2019 Board minutes]]
[[Category:Templates]]

Latest revision as of 02:52, 1 April 2024

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for (month)(year)

Board meetings are open to Bike Edmonton members and the public.

  • Location: Google Meet
  • Start Time: 7:00pm

Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

  • Meeting Chair:
  • Minute-taker:
  • Food by:
  • Board attendance:
  • Staff attendance:
  • Regrets:
  • Absent:
  • Guests:

Call to Order

  • Meeting called to order by at pm.

Logistics for Next Meeting

  • Date:
  • Location:
  • Chair:
  • Minute-taker:
  • Food by:

Approval of Agenda, Minutes, Reports (5 min)

MOTION
To approve this (month) agenda, the (month)(year) minutes), and reports as presented below.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

President's Report

  • [President's Report (Month) (Year)]

Treasurer's Report

  • [Treasurer's Report (Month) (Year)]

Executive Director's Report

  • [ED Report (Month) (Year)]

H.R. Committee Report

  • [H.R. Committee Report (Month) (Year)]

Policy Committee Report

  • [Policy Committee Report (Month) (Year)]

Strategic Planning Committee Report

  • [Strategic Planning Committee Report (Month) (Year)]

Finance Committee Report

  • [Strategic Planning Committee Report (Month) (Year)]

Membership Committee Report

  • [Strategic Planning Committee Report (Month) (Year)]

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

  • Everyone log your volunteer hours for the past month.
  • Everyone sign reports that you have reviewed each month.
  • Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
  • Committee Chairpersons to ensure wiki is up-to-date with committee TOR.
  • Reminder of our Code of Conduct
  • Reminder of conflict of interest policy

COMPLETED

Business Item 1 (__ min)

  • Discussion notes:
MOTION
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.
  • Action Items: name will ____ by (date).

Business Item 2 (__ min)

  • Discussion notes:


New Business

New Business Item 1 (__ min)

  • Discussion notes:
MOTION
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.
  • Action Items: name will ____ by (date).

New Business Item 2 (__ min)

  • Discussion notes:


In Camera Session

MOTION
To move in camera.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.
  • Please list how long you believe your topic will take to discuss:
    • Name (___ min)
    • Name (___ min)
MOTION
To move out of camera] discussion.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.


Adjournment

MOTION
To adjourn the meeting at __pm.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.
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