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| * Location: Google Meets | | * Location: Google Meets |
| * Date: Saturday, November 18, 2023, 2pm | | * Date: Saturday, November 18, 2023, 2pm |
| | * RSVP for meeting link: [https://docs.google.com/forms/d/e/1FAIpQLSePMvLioD2WGV6IF0KkgXSmNXUKZFU-HU2hzDgeuRkWpLAfhQ/viewform?usp=sf_link RSVP form] |
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| == Attendance == | | == Attendance == |
Revision as of 18:26, 15 November 2023
These minutes are not yet approved. They must be approved at the 2024 AGM.
Bike Edmonton Annual General Meeting Minutes for 2023
- Location: Google Meets
- Date: Saturday, November 18, 2023, 2pm
- RSVP for meeting link: RSVP form
Attendance
- Meeting Chair: Kelly Granigan
- Minute-taker: Stephen Paskaluk
- Attendance:
Call to Order
- Kelly Called to order at 2: pm
- Land acknowledgment
- Direct members to https://bikeedmonton.ca/agm for documents
- Establish quorum
- Confirm member attendance (sign in)
- Explain “Members In Good Standing” voting for motions
- A member in good standing is a Regular Member who has been a member for at least one calendar month and any honorary members shall be considered members in good standing. A regular member who has lapsed for no more than six months shall also be considered a member in good standing immediately upon payment of their dues.
Approval of Agenda
MOTION
To approve the agenda.
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Moved:
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Seconded:
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Aye
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No
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Abstain
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Expression error: Unexpected < operator.
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Approval of Minutes from 2020 Annual General Meeting
Aye
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No
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Abstain
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Reports
Annual Report Link Goes Here
President's Report - Kelly Granigan
- See report in above annual report document
Questions from the Floor:
Executive Director's Report - Dr. Greg Glatz
- See report in above annual report document
Questions from the Floor:
Treasurer's Report - Marcel Huculak
- See report in above annual report document
Questions from the Floor:
MOTION
To approve the reports as presented.
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Moved:
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Seconded:
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Aye
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No
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Abstain
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New Business
Budget Update - Marcel Huculak
- With ongoing union negotiations, uncertainty in south shop location/rent, the board plans to finalize the budget in the new term
- It is not required to approve budget at a general meeting by policy or bylaw, the board may approve budget. It's only very recently that the board has brought the budget for approval at a general meeting
- Both staff and board have been working on the budget
Questions from the Floor:
Board Elections
Overview of Election Process - Andi/Michelle/Maxine
- We have 4 board members continuing in their second year of their two year terms: they do not need to stand for election.
- We aim for a full board of 12 members, so we have a total of 8 positions to be filled this year. A minimum of 7 members are required to form the board, so a minimum of 3 people need to be nominated.
- We have 2 nominations in advance. You may nominate someone else or you may nominate yourself. We will ask you to give a short, 1-minute introduction and what you will bring to the board and organization.
- Board meetings occur monthly, with additional committee meetings, typically also monthly.
- We will call for nominations from the floor 3 times.
- Nominations and Candidate Introductions (1 min each)
- Vote by secret ballot (only “Members In Good Standing” may vote)
- Tally Votes (by software)
- Announce new board
MOTION
To recognize Marcel Hucalak, Ceileigh Cunningham, Alexandra Stout, Stephen Paskaluk, as the 2022-23 Bike Edmonton Board of Directors.
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Moved:
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Seconded:
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Aye
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No
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Abstain
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Adjournment
MOTION
To adjourn the 2023 Bike Edmonton Annual General Meeting.
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Moved:
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Seconded:
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Aye
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No
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Abstain
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- Meeting adjourned by Kelly at