2021 AGM

These minutes are not yet approved. They must be approved at the 2022 AGM.

Bike Edmonton Annual General Meeting Minutes for 2021

• Location: Google Meet
• Date: Sunday, November 7, 2021

Attendance

• Meeting Chair: Sarah Rebryna
• Minute-taker: Andi Eng
• Attendance:

Call to Order

• Sarah called to order at 1:09pm
• Land acknowledgment
• Direct members to https://bikeedmonton.ca/agm for documents
• Establish quorum
• Confirm member attendance (sign in)
• Logistics announcement: For those whose screen handle is different from their real name, we need their real name for attendance
• Explain “Members In Good Standing” voting for motions
• A member in good standing is a Regular Member who has been a member for at least one calendar month and any honorary members shall be considered members in good standing. A regular member who has lapsed for no more than six months shall also be considered a member in good standing immediately upon payment of their dues.

Approval of Agenda

MOTION

To approve the agenda.
Moved:	Roy Coulthard
Seconded:	Ronald Cherlet

Aye	No	Abstain
	0
Carried

Approval of Minutes from 2020 Annual General Meeting

MOTION

To approve the minutes from the 2020 Annual General Meeting
Moved:	Devin Clarke
Seconded:	William Henderson

Aye	No	Abstain
	0
Carried

Introduction from Mike Züge

Mike introduced himself as the new Bike Edmonton Executive Director effective October 18, 2021.

Reports

See 2021 Annual Report.

President's Report

• Report available in the above linked 2021 Annual Report
• Sarah also introduced the Mural done by local artist Jason Blower installed in our Downtown Community Bike Shop

Executive Director's Report - Chris Chan

• Presented his last Executive Director Report as the outgoing Executive Director

Treasurer's Report - Roy Coulthard

• Roy updated the membership on our financial position
  • Questions from the Floor:

Question: Interest on the loan? (William H)
Answer: Not as long as we pay back the $40k by Dec 2022

Question: Can we see the audited report? (William H)
Answer: As following previous practices at AGM, this has been audited by the board

Question: What are the shop leases? (Jeff Davis)
Answer: Downtown is until 2025; South shop is until 2023

Question: Financial Costs (Ron C)
Answer: Bookkeeper fees; GST; Processing fees; There is no current debt servicing

MOTION

To approve the reports and financial statements (balance sheets, profit and loss statement) as presented.
Moved:	Geoff Hansen
Seconded:	Devin Clarke

Aye	No	Abstain
	0
Carried

New Business

• Budget

MOTION

To approve the 2021-2022 Budget.
Moved:
Seconded:

Aye	No	Abstain
All
Carried

Board Elections

MOTION

To recognize
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn.
Moved:
Seconded:

Aye	No	Abstain