Bike Edmonton Board Meeting Minutes for (month)(year)
Board meetings are open to Bike Edmonton members and the public.
- Location: BE storage space & Google Meet
- Start Time: 6:30pm
Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Attendance
- Meeting Chair: Keith
- Minute-taker: Adam
- Board attendance: Derek K, Brad, Stella, Colin, Karl, Rebecca, Keith, Adam, Derek W, Heather (virtual), Tom (virtual)
- Staff attendance: Coreen
- Regrets: Matt
- Absent: none
- Guests: none
Call to Order
- Meeting called to order by Keith at 6:46 pm.
Logistics for Next Meeting
- Date: July 21, 2025, 6:30pm (the 14th is a conflict with the City Nerd) event.
- Location:
- Chair: Keith
- Minute-taker: Adam
Approval of Agenda, Minutes, Reports
MOTION
| To approve this month's agenda, the previous month's minutes), and reports as presented below.
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| Moved:
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Brad
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| Seconded:
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Rebecca
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| Aye
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No
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Abstain
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| all
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none
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| Expression error: Unrecognized word "all".
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Bargaining Committee Report
- report attached
- Discussion:
- Bargaining is going great. Reps are having fun. There is agreement that a typical Collective Agreement is too restrictive, so it is kind of a hybrid agreement with guiding principles stated at the outside which are intended to be upheld throughout. Prioritized accessibility & readability of the agreement while setting a high standard for the organization. They will be at the table again tomorrow and the next day, so feedback from tonight will be incorporated.
- The CBA mandates creation of a Labour Management Consulting/Communications Committee, of up to 3 board and 3 staff members. The co-directors would remain quite autonomous in their day-to-day work as per our recent trajectory, and the board would/should maintain it's own HR Committee, but the LMCC would take the place of, for example, meetings between HR committee and staff. Colin notes that having parallel lines of authority can create conflict, he feels the LMCC's scope should be limited to "the correct execution of the agreement," not strategic or operational decisions. Karl ?s whether LMC is "a clearinghouse, or a pressure release valve."
- A dispute is any disagreement, a grievance is only a disagreement with respect to potential violation of the Collective Agreement, and is the only kind of dispute that can go to arbitration.
- Questions about a hiring committee including at least 50% workers-- could be complicated in the event of hiring an ED, but ultimately that committee is just advisory.
- It was quite a mental exercise writing for current long-term / dedicated staff as well as any potential new staff.
- Current clause suggests a mandate for board to write grants to find COL increases-- should be made more open-ended, a shared responsibility between staff and board, including all revenue streams, while still recognising that it is an expectation to prioritise COL increases.
- Some clauses currently reference involving the Union, which should be clarified to refer the workers, not CUPE. The intention is for workers to always have access to CUPE representation if needed, but for no one to never have to contact the union if all is going well.
- Re: the Volunteer clause: If layoffs were needed, replaced by volunteer labour, we would not be in violation of the clause because it would be financial pressures necessitating the layoffs, with the volunteer replacement coming after. But what if it was a change in strategic direction, or for example a great new volunteer who wants to do social media or something like that? It could be done if it were approved by the LMCC; even then you risk a grievance, and that's just a risk you take. This discussion raises the stakes on who represents staff on the LMCC - yes, there could be conflict. CUPE 1099 president is an ex-officio member of the LMCC, so they would be aware of our decision-making in that capacity. How is staff representation on the LMC determined? - by the staff-- and if there's serious conflict between them they could involve the union.
- Wage Reopener clause has yet to be drafted-- the spirit is that we respond to events as they come up, rather than building in some particular wage increase multiple years out. It might be a more broad Clause Reopener rather than on wages specifically.
- Whistleblower Clause - there seems to be no board opposition to whatever staff wants, just that it be clear.
President's Report
Treasurer's & Finance Committee Report
H.R. & Ops Committee Report
Fundraising Committee Report
Advocacy Committee Report
- No report this month, but we will reschedule the next meeting out of respect for the City Nerd event July 14th.
Governance Committee Report
Co-Directors Report
- Spring has been good. Ppl are riding bikes. We are between full capacity and breaking point in the shop. Revenues good. May gross was almost $40k. Stock of bikes is lowest in the last yr, because things have been selling. Jan will be away for most of July-Aug and Jay is healing from an injury, will be back in July, but we may be below our target bike builder hours on the year. Donations are rolling in, including some good ones from Eco-Station staff, after we did some training with them on bike selection. The Eco-Trust grant may help reverse this, and if that works out we might still have record stock in the spring. Big stock order just came in. We have a front door between the annex and the shop now! Coreen wants to get volunteers doing more bike sales. We've been short volunteers some nights, and other night have been over-served, "constant battle." Courses have been popular especially 101, Caleb will be taking over teaching those, as well the bike-building nights while Jan is gone.
- Despite not having a spring bike sale, word-of-mouth about us seems strong.
Current & Completed Business
Updates on Action Items From Previous Meeting (5 min)
- Everyone log your estimated volunteer hours for the past month.
- Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
- Committee Chairpersons to ensure wiki is up-to-date with committee TOR.
- Reminder of our Code of Conduct
- Reminder of conflict of interest policy
COMPLETED
Business Item 1 (__ min)
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No
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Abstain
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| Expression error: Unexpected < operator.
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- Action Items: name will ____ by (date).
Business Item 2 (__ min)
New Business
New Business Item 1 (__ min)
| Aye
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No
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Abstain
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- Action Items: name will ____ by (date).
New Business Item 2 (__ min)
In Camera Session
MOTION
| To move in camera.
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| Moved:
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Adam
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| Seconded:
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Keith
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| Aye
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No
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Abstain
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| all
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none
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| Expression error: Unrecognized word "all".
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MOTION
| To move out of camera] discussion.
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| Moved:
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Adam
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| Seconded:
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Keith
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| Aye
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No
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Abstain
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| all
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none
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| Expression error: Unrecognized word "all".
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Adjournment
MOTION
| To adjourn the meeting at __pm.
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| Moved:
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| Seconded:
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| Aye
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No
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Abstain
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| Expression error: Unexpected < operator.
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