Board Minutes June 2025

Bike Edmonton Board Meeting Minutes for (month)(year)

Board meetings are open to Bike Edmonton members and the public.

• Location: BE storage space & Google Meet
• Start Time: 6:30pm

Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Keith
• Minute-taker: Adam
• Board attendance: Derek K, Brad, Stella, Colin, Karl, Rebecca, Keith, Adam, Derek W, Heather (virtual), Tom (virtual)
• Staff attendance: Coreen
• Regrets:
• Absent:
• Guests:

Call to Order

• Meeting called to order by Keith at 6:46 pm.

Logistics for Next Meeting

• Date: July 7, 2025, 6:30pm
• Location:
• Chair: Keith
• Minute-taker: Adam

Approval of Agenda, Minutes, Reports

MOTION

To approve this month's agenda, the previous month's minutes), and reports as presented below.
Moved:	Brad
Seconded:	Rebecca

Aye	No	Abstain
all	none

Bargaining Committee Report

• Bargaining is going great. Reps are having fun. There is agreement that a typical Collective Agreement is too restrictive, so it is kind of a hybrid agreement with guiding principles stated at the outside which are intended to be upheld throughout. Prioritized accessibility & readability of the agreement while setting a high standard for the organization. They will be at the table again tomorrow and the next day, so feedback from tonight will be incorporated.
• The CBA mandates creation of a Labour Management Consulting/Communications committee, of up to 3 board and 3 staff members. The co-directors would remain quite autonomous in their day-to-day work as per our recent trajectory, and the board would/should maintain it's own HR Committee, but the LMCC would take the place of, for example, meetings between HR committee and staff. Colin notes that having parallel lines of authority can create conflict, he feels the LMCC's scope should be limited to "the correct execution of the agreement," not strategic or operational decisions. Karl ?s whether LMC is "a clearinghouse, or a pressure release valve."
• A dispute is any disagreement, a grievance is only a disagreement with respect to potential violation of the Collective Agreement, and is the only kind of dispute that can go to arbitration.
• Questions about a hiring committee including at least 50% workers-- could be complicated in the event of hiring an ED, but ultimately that committee is just advisory.
• It was quite a mental exercise writing for current long-term / dedicated staff as well as any potential new staff.
• Current clause suggests a mandate for board to write grants to find COL increases-- should be made more open-ended, a shared responsibility between staff and board, including all revenue streams, while still recognizing that it is an expectation to prioritize COL increases.

President's Report

• Went to a couple of meetings.

Treasurer's & Finance Committee Report

• [Treasurer's Report (Month) (Year)]

H.R. & Ops Committee Report

• [H.R. Committee Report (Month) (Year)]

Fundraising Committee Report

• [Fundraising Committee Report (Month) (Year)]

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

• Everyone log your estimated volunteer hours for the past month.
• Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
• Committee Chairpersons to ensure wiki is up-to-date with committee TOR.
• Reminder of our Code of Conduct
• Reminder of conflict of interest policy

COMPLETED

Business Item 1 (__ min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

Business Item 2 (__ min)

• Discussion notes:

New Business

New Business Item 1 (__ min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

New Business Item 2 (__ min)

• Discussion notes:

In Camera Session

MOTION

To move in camera.
Moved:
Seconded:

Aye	No	Abstain

• Please list how long you believe your topic will take to discuss:
  • Name (___ min)
  • Name (___ min)

MOTION

To move out of camera] discussion.
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting at __pm.
Moved:
Seconded:

Aye	No	Abstain