Board Minutes December 2023

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for December 2023

Board meetings are open to Bike Edmonton members and the public.

• Location: Google Meet
• Start Time: December 11, 2023 7pm

Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Attendance: Marcel, Stephen, Nazz, Daniel, Alexandra, Sarah, Keith, Matt
• Guests: Greg Glatz, Adam Burgess, Coreen
• Regrets:
• Absent:
• Meeting Chair: Stephen
• Minute Taker: Alexandra

Call to Order

• Meeting called to order at 7:09 pm

Logistics for Next Meeting

• Date: December 11th, 2024 8:30pm
• Location: Google Meet
• Chair:
• Minute-taker:

• Date: January 8, 2024 7pm
• Location: Google Meet
• Chair:
• Minute-taker:

Discussion of agenda (5 min)

• Add change of signing authority to Agenda
• Second meeting later tonight to approve minutes for signing authority for Stephen
• Matching campaign discussion needs to be added

Consent Agenda (5 min)

• No items for this meeting

Reports to be reviewed, not in the consent agenda

President's Report (5 min)

• Link needed

Treasurer's Report (5 min)

• Link needed
• Nazz: When does the casino revenue start covering rent?
• Marcel: Depends. The casino money arrived in November. We made our first expense out of that account in December for December rent. The new casin funds do not appear in this comparative statement.
• Greg: To clarify, tonight's budgets assume casino revenue is applied in December.

• Marcel: Have we received payment from the volunteers from the last order?
• Greg: I don't think so. Need to check with Coreen. I am not clear.
• Coreen: Volunteer orders have been paid. We also ordered studded tires for the Winter City Studded Tire program. We've distributed all but two sets. The money should be now released as we have distributed them.
• Greg: The next round of funding will come in the next couple of weeks.
• Marcel: That funding is $5500?
• Greg: Yes. Robin may hold it aside.

Committee Reports (5 min)

• Committees has not yet met, no reports

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this December agenda, the November 2023 minutes, and reports as presented
Moved:
Seconded:

Aye	No	Abstain

Current & Completed Business

Updates on Action Items From Previous Meeting, Reminders (5 min)

• Everyone log your volunteer hours for the past month.
• Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
• Committee Chairpersons to ensure wiki is up-to-date with committee TOR.
• Reminder of our Code of Conduct
• Reminder of conflict of interest policy

Budget

• Reduced Executive Director Role
• No South Shop
  • Orange Hub

New Business

Transfer of signing authority

• Stephen needs signing authroity.

Matching Campaign by Government of Alberta

• Crowdfunding platform from GoA: should we set it up asap?
• Matches up to $5000.00, if we raise $2000.00 in 8 weeks.
• More info: https://www.alberta.ca/crowdfunding-alberta-platform-start-a-campaign#jumplinks-1

In Camera Session

Signing Authority Changes and Procedures

MOTION

To move into in camera session with Dr. Greg Glatz as guest
Moved:
Seconded:

Aye	No	Abstain

MOTION

To move out of in camera session
Moved:
Seconded:

Aye	No	Abstain

Adjourned at 8:XX pm