Advocacy Committee
Advocacy 2011-2012
- Chair: Duncan
- Members:
Topics of focus
- Media relations
- Municipal government relations
- Communications with the media, government actors, advocacy committee volunteers and interested members of EBC and Edmonton cycling community
Terms of Reference
General Purpose
To communicate with the local government about issues relating to bicycle infrastructure and policy. To inform the membership about ways that they can make the needs of the cycling community known to the government and help to have their voices heard. To work with the local media to promote positive cycling behaviours and events. To increase public acceptance of the bicycle as a legitimate mode of transportation. To establish relationships with both elected and appointed officials in the municipal government in order to facilitate the above.
Key Duties and Responsibilities
Level of Authority
- Is the committee's work public-facing?
- Can the committee make decisions regarding public-facing matters?
- Is board approval required?
- Publications, blogs, and public representation?
- What authority does the committee have to make decisions involving cash? Limits, thresholds?
- What powers regarding privacy, security?
- Access to member information?
- Can the committee enter into contracts (verbal included) on behalf of EBC?
- What kind?
- Board approval required?
Reporting Relationship
The committee will report to the board at monthly meetings. The chair of the committee or someone appointed by the chair will give the report. Reports will be written. They will be submitted five days before board meetings.
Composition and Appointments
- How will the chair be nominated?
- Who will select the chair from nominations?
- Who should be ex officio members?
- How will members be selected?
- Can the chair appoint members?
- How many members should there be?
- Who should individual committee members represent? e.g. 1 person from the mountain biking community, 1 person with urban planning experience, etc.
Meetings
- How frequently will the committee meet, at minimum?
Resources
Financial
- How much money, and over what time period, will the committee need to complete its goals?
Staff
- How many volunteers will be needed?
- How many hours of volunteer time?
- What are the key volunteer roles?
- What kind of paid staff time is needed?
- Are paid staff required for meetings?
- How many hours of staff time is needed?
Specific Annual Objectives
- Goals with numbers, dates (e.g. 200 new members by June 2010)
- Goals made measurable (e.g. 20% improved BikeWorks user satisfaction, measured using a survey developed by the committee)
- Reason for prioritizing of these goals, if not clear
Reports and Target Dates
- e.g. user satisfaction report published one month prior to the AGM
Review and Evaluation Process
- How will progress and projects be evaluated?
- When?
- Who?
- How often?
- Using reports?
- How will stats be collected?
Approval Date and Review Date
- When was this TOR approved by the board?