Board Minutes February 2022

Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.

Bike Edmonton Board Meeting Minutes for February 16, 2022

Board meetings are open to Bike Edmonton members and the public.

• Location: Google Meet To join by phone instead, dial ‪(CA) +1 778-732-6177‬ and enter this PIN: ‪‪387 835 066‬#
• Start Time: 7:00pm

Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Sarah R
• Minute-taker: Andi
• Food by: n/a
• Board attendance:
• Staff attendance:
• Regrets:
• Absent:
• Guests:

Call to Order

• Meeting called to order by at pm.

Logistics for Next Meeting

* Date: 

• Location: Google Meet
• Chair:
• Minute-taker: Andi
• Food by: n/a

Announcements

• Remember to record your Board Member volunteer hours!

Approval of Agenda

MOTION

To approve this February 16 agenda.
Moved:
Seconded:

Aye	No	Abstain

Approval of Last Meeting's Minutes

MOTION

To approve the January 2022 minutes.
Moved:
Seconded:

Aye	No	Abstain

Reports

President's Report - Sarah R. (2 mins)

• [ President's Report]

Executive Director's Report - Mike Züge (5 min)

• [ Executive Director's Report]

Treasurer's Report - Byron V. (2 mins)

• [ Treasurer's Report]

Executive Committee Report - Sarah R. (2 min)

• [ Executive Committee Report]

HR Committee Report - Andi E. (2 min)

• [ HR Committee Report]

Finance Committee Report - Byron V. (2 min)

• [ Finance Committee Report]

Governance Committee Report - Roy C. (2 min)

• [ Governance Committee Report]

Advocacy & Outreach Committee Report - Keith H. (2 min)

• [ AOC Report]

Approval of Reports

MOTION

To approve the reports as presented above.
Moved:
Seconded:

Aye	No	Abstain

Current & Completed Business

Updates on Action Items From Previous Meeting (1 min)

• Post Board Member Intros to the website

Downtown Shop Mural - Sarah R. (5 min)

• [ Mural Fundraiser]

New Business

EDI Workshop - Andi E (10 min)

MOTION

The HR Committee requests that the Board approves the expense of up to $2500 to contract Dr Farha Shariff to facilitate EDI workshops and conversations with Bike Edmonton board, volunteers, and staff.
Moved:
Seconded:

Aye	No	Abstain

Governance and Google Drive Backup - Roy C - (10 min)

• Backups will be owned by the executive
• Backups will live on an exclusive external hard drive that has been purchased by the board. This is a 1TB harddrive, which should be sufficient our current drive.
• Backups will be performed on the regular interval of no longer than three (3) months, and will be kept for a minimum of two (2) years.
• The backups will be password protected and encrypted in compliance with PIPEDA

MOTION

Motion for the Board to approve the regular backup of the Bike Edmonton Google drive. The backups will be performed at a minimum of once per fiscal quarter and kept for a minimum of two years. Backups will be stored on an external hard drive that will be purchased and owned by the Board and will be kept in possession of the President of the Board. The backups will be password protected and encrypted in compliance with PIPEDA.
Moved:
Seconded:

Aye	No	Abstain

In Camera Session

MOTION

To move in camera.
Moved:	Mike
Seconded:	Matt

Aye	No	Abstain
10	0	0
Carried

MOTION

To move out of camera discussion.
Moved:
Seconded:

Aye	No	Abstain

Board Volunteer Hour Tracking - ALL BOARD (1 min)

• Board Volunteer Hour Tracking Sheet

Adjournment

Meeting adjourned by at pm