Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.
Bike Edmonton Board Meeting Minutes for January 10, 2022
Board meetings are open to Bike Edmonton members and the public.
- Location: Google Meet To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#
- Start Time: 7:00pm
Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Attendance
- Meeting Chair: Roy C
- Minute-taker: Andi
- Food by: n/a
- Board attendance: Byron Vass, Roy Coulthard, Michelle Bourdon, Sarah Rebryna, Keith Heslinga, Matthew Hoyt, Maxine Myre, Mike Enders
- Staff attendance: Mike Zuege, Chris Chan
- Regrets: John Fuller
- Absent:
- Guests:
Call to Order
- Meeting called to order by Sarah at 7:06 pm.
Logistics for Next Meeting
- Date: 16 February 2022
- Location: Google Meet
- Chair: Matt H
- Minute-taker: Andi
- Food by: n/a
MOTION
| To move the meeting to February 16, 2022
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| Moved:
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Matt
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| Seconded:
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Keith
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| Aye
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No
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Abstain
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| 8
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1
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0
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| Carried
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Announcements
- Remember to record your Board Member volunteer hours!
- Extra Board Meeting on Thursday, Jan 20
- hearing from the City of Edmonton re: Bike Plan 2022 forward
Approval of Agenda
MOTION
| To approve this January 10 agenda.
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| Moved:
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Keith
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| Seconded:
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Mike E
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| Aye
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No
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Abstain
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| 9
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0
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0
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| Carried
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Approval of Last Meeting's Minutes
MOTION
| To approve the December 2021 minutes.
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| Moved:
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Matt
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| Seconded:
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Keith
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| Aye
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No
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Abstain
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| 9
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0
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0
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| Carried
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Reports
President's Report - Sarah R. (2 mins)
Executive Director's Report - Mike Züge (10 min)
- Executive Director's Report
- Addition: Clay from the indigenous community in Wetaskiwin has reached out to seek possibility of partnership with Bike Edmonton. He will be following up with an email.
- Mike Z and Molly will be meeting with them in the coming weeks.
- Invite is open to board members and/or AOC Committee
- Question (from Keith): Did the city provide the appendices for the Infrastructure report?
- Not that I am aware of. I will follow up with the city and connect with you via email
- Update (From Michelle) re: CPR/First Aid training
- Shaun and his team are mobile and are available to be on-site at no additional cost
- Question (from Mike E): Do any staff have Naloxone training?
- At this time, we are not aware of any staff who carry or have Naloxone training. We agree to continue this conversation offline and potentially incorporate this in our First Aid training.
Treasurer's Report - Byron V. (2 mins)
- Treasurer's Report
- November 2021 Budget vs. Actuals
- Question/Comment (Keith): is this significant over-expense of bike parts partially related to bike part and supplies being purchased in large chunks instead of being spread over time?
- Response: Partially. This is also related to additional costs due to global supply shortages. The budgeted amount was $16, so this is better reviewed on a quarterly and/or annual basis
Executive Committee Report - Sarah R. (2 min)
HR Committee Report - Andi E. (2 min)
Governance Committee Report - Roy C. (2 min)
Advocacy & Outreach Committee Report - Keith H. (2 min)
- AOC Report
- AOC TOR
- Question (Sarah and Andi): Can we clarify about the process for communication outside of the organization?
- Response: The AOC will manage drafting of communications, these will then be presented to the board for approval and then motioned for the President to communicate externally in partnership with the Executive Director. This falls in line with our Single Spokesperson policy in our bylaws.
Finance Committee Report - Byron V. (2 min)
Finance Motions - Byron V. (2 min)
MOTION
| The Executive and Finance Committees recommend to the Board to continue with Servus Credit Union's Circle Rewards Business MasterCard and to cancel the MasterCard in Chris Chan's name and request two new MasterCards from Servus Credit Union in the names of Coreen S, South Shop Manager, and Mike Züge, Executive Director.
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| Moved:
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| Seconded:
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| Aye
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No
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Abstain
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| Expression error: Unexpected < operator.
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MOTION
| Standing Motion: The Executive and Finance Committees recommend to the Board to delegate authority to the Executive Director, Mike Züge, and Treasurer, Byron Vass, to redeem the Society's MasterCard Circle Rewards for cash back, to be deposited in the high interest general bank account, whenever operationally appropriate without need to receive Board approval each time.
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| Moved:
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| Seconded:
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| Aye
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No
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Abstain
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| Expression error: Unexpected < operator.
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Approval of Reports
MOTION
| To approve the reports as presented above.
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| Moved:
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| Seconded:
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| Aye
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No
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Abstain
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| Expression error: Unexpected < operator.
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Current & Completed Business
Updates on Action Items From Previous Meeting (1 min)
Downtown Shop Mural - Sarah R. (2 min)
Membership Drive - Keith H. (2 min)
| Aye
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No
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Abstain
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| Expression error: Unexpected < operator.
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New Business
City of Edmonton Bike Plan 2022 presentation to the Board - (2 min)
- Two City of Edmonton employees will present to the Board on January 20, 2022 at 6pm
| Aye
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No
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Abstain
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| Expression error: Unexpected < operator.
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Board Google Drive Training - Sarah R. (2 min)
- Sarah would like to schedule a Google Drive training meeting with the Board
In Camera Session
MOTION
| To move in camera.
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| Moved:
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| Seconded:
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| Aye
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No
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Abstain
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| Expression error: Unexpected < operator.
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MOTION
| To move out of camera discussion.
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| Moved:
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| Seconded:
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| Aye
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No
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Abstain
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| Expression error: Unexpected < operator.
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Board Volunteer Hour Tracking - ALL BOARD (1 min)
Adjournment
Meeting adjourned by at pm