Volunteer Appreciation Events Committee minutes April 30 2013
Update on nominations received (Anna)
Update on RSVPs received (Coreen)
Update on prizes/swag (Anna)
Location Decision
- Option 1: meet at BWN and meander to Lee's
- Option 2: meet at BWN and meander to Chris'
- Option 3: meet at BWS and meander to Chris'
Bottom-liners
- Group Ride
- determine route
- getting someone to pull the trailer for grocery pick up
- get Chris Chan to do his bike speakers
- leading grocery scavenger hunt
- pay for groceries (to be reimbursed)
- keep ride on time
- Food/Potluck
- dishware (plates, cups, cutlery) pickup/return from Earth's General Store
- set up food at host site (miss the ride)
- allergy labels
- pick up beverages, alcohol
- get volunteer bar person
- Venue
- liaise with venue host
- skip ride to help set up venue
- help prep potluck
- help prep volunteer award space
- get volunteers for clean up (7 people said they would from our survey)
- Volunteer Awards
- finalize nominations
- collect prizes
- choose winners and write speeches for the presentation of each award
- Grainge, Allsop, Helgesen, Pal, Kornelsen memorial awards? (Chris Ch may have something ready)
- formally present awards at event
- Volunteer Competitions
- get the competiton supplies
- collect swag/prizes
- set up the competition sites
- MC the competitions
- present prizes
- Dance Party
- find DJ(s)
- find sound equip (if not present at host's house)
- decorations? (get Chris Chan to bring his light that reacts to sound)
- clean up
Grocery List
Supply List for group ride
Supply list for venue
Supply list for volunteer competition/challenge