Board Minutes October 2025: Difference between revisions
→Adjournment
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== Call to Order == | == Call to Order == | ||
* Meeting called to order by Adam at | * Meeting called to order by Adam at 640 pm. | ||
== Logistics for Next Meeting + Board Retreat == | == Logistics for Next Meeting + Board Retreat == | ||
| Line 38: | Line 38: | ||
=== President's Report === | === President's Report === | ||
* | * No report. | ||
=== Treasurer's & Finance Committee Report === | === Treasurer's & Finance Committee Report === | ||
*Operating account is steady around $140k. Casino revenue is in place, rent for more storage space will soon be coming out of that for an additional $300/mo. | *Operating account is steady around $140k. Casino revenue is in place, rent for more storage space will soon be coming out of that for an additional $300/mo. | ||
=== H.R. & Ops Committee Report === | === H.R. & Ops Committee Report === | ||
| Line 64: | Line 54: | ||
=== Bargaining Committee Report === | === Bargaining Committee Report === | ||
* The CBA is largely unchanged from last time. Minor changes: changed "shop manager" to "co-director." Articles 23 & 24 combined. Details re general holiday pay: "average daily wage is 5% of what an employee has earned in the previous 4 wks." There was some back and forth around OT-- OT will be banked as in-lieu time only, at double-time. | |||
* Definition of overtime? Derek K says AB govt definition is >8h/d or >44h/wk. Language in the CBA is vague. Heather believes the intention was for it to be any hours greater than their regularly contracted. Brad says "regular works hours" means "the average of the last 2 pay periods." Adam noted that if this was overused it might lead to a need for a "no overtime" policy, but Brad advocated that this would indicate too much of a pre-emptive lack of trust in staff, and also there is sometimes a legitimate need overtime. Adam brought up whether, to retain flexibility, the staff could be work fewer hours one week and then work those hours the next week without calling it overtime. This was not directly answered-- it could be up to the LMCC. Rebecca felt that if there's a concern for flexibility, that concern needs to come from staff as the CBA is re-assessed in the bargaining process going forward. CUPE already showed some flexibility by giving up cash overtime. | |||
* Banked time: Derek K feels there's usually a maximum, and a timeframe in which is has to be used-- those restrictions are not reflected in the CBA currently. Brad thinks the board could set a policy limit on how much can be banked-- disagreement about whether the current text allows this. Maybe the LMCC could set a policy. | |||
* 23.02: "If additional funding is received, the Parties, with mandatory Union attendance, will discuss options for the disbursement of the funds at the Labour-Management Consultation Committee." In what situations would this apply? Becomes a little more clear in the context of 23.01. | |||
* The dispute resolution clause purports to govern disputes beyond just those between board and staff. Brad says that only staff would be able to insist on rights bestowed by the CBA, but as written maybe staff could insist on board help mediating a dispute with a client or volunteer. Brad also feels that under 11.04a, the path to request an in-house mediator must be validated by either Board or Union. | |||
* Where the CBA mandates board to draft policy or take steps to maintain understanding of the CBA, Brad commits to help with that over the next year. | |||
* These and any other concerns can be viewed as a "watch list" as we implement and think about updating the CBA. | |||
=== Governance Committee Report === | === Governance Committee Report === | ||
| Line 80: | Line 67: | ||
=== Co-Directors Report === | === Co-Directors Report === | ||
* Cold weather, shop starting to slow down, bike inventory starting to grow faster than we sell, this is also peak donation season. Shop revenue up 10% over last year. With the eco-trust grant, we need more bike builder hours, so a job is posted, will do more publicity on it. Had a volunteer orientation. Right to Ride chugging along. Surprisingly racist response to a social media post on pronouncing the indigenous name of the new footbridge. Some people have been complaining to us when they want ghost motorcycles removed, which have nothing to do with us. | * Cold weather, shop starting to slow down, bike inventory starting to grow faster than we sell, this is also peak donation season. Shop revenue up 10% over last year. With the eco-trust grant, we need more bike builder hours, so a job is posted, will do more publicity on it. Had a volunteer orientation. Right to Ride chugging along. Surprisingly racist response to a social media post on pronouncing the indigenous name of the new footbridge. Some people have been complaining to us when they want ghost motorcycles removed, which have nothing to do with us. | ||
* Alex has found some resources for strategic planning, at the staff and board level, which he may share with us. | |||
* Alex would like a copy of the new lease, if Keith could please forward it to Alex. | |||
== Current & Completed Business == | == Current & Completed Business == | ||
| Line 93: | Line 82: | ||
'''COMPLETED''' | '''COMPLETED''' | ||
* | * | ||
=== Budget Approval === | |||
* Derek W reveiced no feedback on the budget or the notes. Coreen confirms co-directors have reviewed, with no major differences of opinion. | |||
=== | |||
* | |||
{{Motion | {{Motion | ||
|motion= | |motion=To approve the draft budget as circulated. | ||
|first= | |first= Derek W | ||
|second= | |second= Karl | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
}} | }} | ||
=== CBA Ratification === | |||
=== | |||
{{Motion | {{Motion | ||
|motion= | |motion=To ratify the draft collective agreement as circulated. | ||
|first= | |first= Heather | ||
|second= | |second= Adam | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
}} | }} | ||
=== | === AGM Planning === | ||
* | * Agenda was discussed - Adam is drafting. | ||
* | * Coreen will bring Point of Sale machine. Bike racks and banner will be brought from OSFM. | ||
* | * It was agreed to resusitate the Jack Grainge award, and award it this year posthumously to Darren Markland. Heather will have opportunity to mention this to his family (but will not request their attendance, out of respect for their very recent loss). Keith will speak to Darren's contributions at the AGM. | ||
* | |||
=== Board Retreat Planning=== | |||
* Adam called for suggestions for the agenda, as there won't be a lot of new members, and the budget and CBA don't need to be revisited again right now. Coreen would like board feedback on prioritizing between a number of different tasks-- she will prepare a list. Rebecca may do the same with respect to Board capacity. Karl is interested in learning more about our members-- we'll see if Colin can present some of Massimo's data. | |||
== New Business == | |||
=== Darren Markland memorial ride === | |||
* Sunday October 12th. There will also be a plaque placed on a bench at Ezio Farone Park - the police union was approached and agreed to this. | |||
== <i>In Camera</i> Session == | == <i>In Camera</i> Session == | ||
{{Motion | {{Motion | ||
|motion=To move <i>in camera</i>. | |motion=To move <i>in camera</i>. | ||
|first= | |first= Adam | ||
|second= | |second= Rebecca | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
| Line 162: | Line 136: | ||
{{Motion | {{Motion | ||
|motion=To move out of camera]</i> discussion. | |motion=To move out of camera]</i> discussion. | ||
|first= | |first= Adam | ||
|second= | |second= Rebecca | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
}} | }} | ||
== Adjournment == | == Adjournment == | ||
{{Motion | {{Motion | ||
|motion=To adjourn the meeting at | |motion=To adjourn the meeting at 830 pm. | ||
|first= | |first= Adam | ||
|second= | |second= Rebecca | ||
|yes= | |yes=all | ||
|no= | |no=none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||