Board Minutes April 2025: Difference between revisions
→Shop Managers Report
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== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
{{Motion | {{Motion | ||
|motion=To approve this | |motion=To approve this month's agenda, the previous month's, and reports as presented below. | ||
|first= Matt | |first= Matt | ||
|second= Colin | |second= Colin | ||
| Line 93: | Line 93: | ||
=== Shop Managers Report === | === Shop Managers Report === | ||
* Intending to hire another Bike Builder: Jay W (longtime Bike | * Intending to hire another Bike Builder: Jay W (longtime Bike Edmonton associate). | ||
* Income is >2024 month-by-month. | * Income is >2024 month-by-month. | ||
* The space is oversubscribed in busy hours. | * The space is oversubscribed in busy hours. | ||
| Line 101: | Line 101: | ||
* There is a draft webpage up re: Right to Ride that Coreen suggests we look at. | * There is a draft webpage up re: Right to Ride that Coreen suggests we look at. | ||
* Classes are full, Caleb may be helping with that. | * Classes are full, Caleb may be helping with that. | ||
* | *[[Media: Community_Bike_Shop_Managers'_Report_March_2025.pdf|Community_Bike_Shop_Managers'_Report_March_2025.pdf]] | ||
== Current & Completed Business == | == Current & Completed Business == | ||
| Line 144: | Line 144: | ||
=== Google Apps admin access (Adam - 10min) === | === Google Apps admin access (Adam - 10min) === | ||
*This came up in the context of creating an account for our newest hire. Context per Chris Chan: "Previously, Greg Gltaz, Kelly Granigan, Andi Eng, and others have also had superadmin access on our accounts. Former treasurer Geoff Hansen still has access as an emergency backup (he hasn't signed in in 5 years though--I'm not sure if he is currently able to sign in, or if his 2FA or other credentials need to be reset before he can). Right now, effectively, it's just myself that has access, but there should be more: at least one board member. It makes sense for the person(s) with the most technical skill to have access (rather than just automatically e.g. the president), as system administration is fairly technical, and many of the (simple) changes you can make can result in dramatic, irreversible change (including permanent loss of access to records, or even loss of access to administration of the system). It's also pretty important that anyone with access have good security practices, because if their account is compromised, that can lead to the compromise of everyone's accounts and all of our data. (I also prefer to set up the accounts myself, in general, because previously whenever board members have done it, they haven't followed the instructions very closely, which leads to new board members/staff not getting access to the things they need to, often for many months without anyone noticing that they're missing emails and unable to open essential documents.)" | *This came up in the context of creating an account for our newest hire. Context per Chris Chan: "Previously, Greg Gltaz, Kelly Granigan, Andi Eng, and others have also had superadmin access on our accounts. Former treasurer Geoff Hansen still has access as an emergency backup (he hasn't signed in in 5 years though--I'm not sure if he is currently able to sign in, or if his 2FA or other credentials need to be reset before he can). Right now, effectively, it's just myself that has access, but there should be more: at least one board member. It makes sense for the person(s) with the most technical skill to have access (rather than just automatically e.g. the president), as system administration is fairly technical, and many of the (simple) changes you can make can result in dramatic, irreversible change (including permanent loss of access to records, or even loss of access to administration of the system). It's also pretty important that anyone with access have good security practices, because if their account is compromised, that can lead to the compromise of everyone's accounts and all of our data. (I also prefer to set up the accounts myself, in general, because previously whenever board members have done it, they haven't followed the instructions very closely, which leads to new board members/staff not getting access to the things they need to, often for many months without anyone noticing that they're missing emails and unable to open essential documents.)" | ||
* There's a larger issue of our mass of overlapping computer systems, that could probably be rationalized into a single modern system-- but we'd have to pay for that. And we should move. Colin is talking a friend about, Derek W might talk to his wife about it. | |||
{{Motion | {{Motion | ||
|motion= To ask Chris Chan to set up admin access for Alex, Coreen, & Adam | |||
|first= | |first= Adam | ||
|second= | |second= Colin | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= passed | ||
}} | }} | ||
* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date). | * <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date). | ||
| Line 160: | Line 161: | ||
{{Motion | {{Motion | ||
|motion=To move <i>in camera</i>. | |motion=To move <i>in camera</i>. | ||
|first= | |first= Adam | ||
|second= | |second= Keith | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
| Line 173: | Line 174: | ||
{{Motion | {{Motion | ||
|motion=To move out of camera]</i> discussion. | |motion=To move out of camera]</i> discussion. | ||
|first= | |first= Adam | ||
|second= | |second= Matt | ||
|yes= | |yes= all | ||
|no= | |no= no | ||
|abstain= | |||
|result= passed | |||
}} | |||
{{Motion | |||
|motion=To approve a 10% raise for the shop managers, retroactive to February 1st, 2025, contingent upon positive reaction from CUPE (Brad to speak to Jodi, and get back to Derek W and Robyn. This is will be reflected in an amendment to the approved budget. | |||
|first= Colin | |||
|second= Heather | |||
|yes= all | |||
|no= none | |||
|abstain= | |abstain= | ||
|result= | |result= | ||
}} | }} | ||
{{Motion | |||
|motion=To approve the job description for Coreen, Alex, and Vaughan, here-after the Co-directors, as circulated, with minor edits as discussed. | |||
|first= Colin | |||
|second= Heather | |||
|yes= Adam, Derek W, Brad, Rebecca, Karl, Heather, Colin, Tom, Matt. | |||
|no= Keith | |||
|abstain= | |||
|result= passed | |||
}} | |||
== Adjournment == | == Adjournment == | ||
{{Motion | {{Motion | ||
|motion=To adjourn the meeting at | |motion=To adjourn the meeting at _9:37_pm. | ||
|first= | |first=Adam | ||
|second= | |second=Keith | ||
|yes= | |yes=all | ||
|no= | |no=none | ||
|abstain= | |abstain= | ||
|result= | |result=passed | ||
}} | }} | ||