Board Minutes October 2024: Difference between revisions
→Board Retreat planning (__ min)
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* Meeting Chair: Keith | * Meeting Chair: Keith | ||
* Minute-taker: Adam | * Minute-taker: Adam | ||
* Board attendance: Keith, Adam, Sarah, Marcel, Derek | * Board attendance: Keith, Adam, Sarah, Marcel, Derek, Matt (late, by zoom). | ||
* Staff attendance: Coreen | * Staff attendance: Coreen | ||
* Regrets: Heather, Colin | * Regrets: Heather, Colin (Colin did show up later and was present for in-camera session). | ||
* Absent: | * Absent: | ||
* Guests: | * Guests: | ||
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=== Fundraising Committee Report === | === Fundraising Committee Report === | ||
* | *Colin angling to get a student in January to fix our membership database system. | ||
*Looking at Alberta Eco-Trust grant, opening in December, once of their streams is circular economy, looks like not a lot of strings attached. We have gotten funds from them in the past. It covers a lot of stuff we already do. We just started taking bikes from Eco-Station. Once you're deemed to be eligible it's a lottery. | |||
*Heather wanted a decision on the price of the cycling caps, and should there be a discount for volunteers. The cost to us will be max $15k (+shipping TBD). It was decided: $25 volunteer / $50 general. | |||
== Current & Completed Business == | == Current & Completed Business == | ||
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* | * | ||
* Discussion notes: | * Discussion notes: | ||
** | |||
** | * Meeting package to include Annual Report, descriptions of committees. | ||
* Adam will talk to Vaughan about presenting volunteer awards, in addition to the list of 100h volunteers. Award-winners have gotten a MEC gift card in the past-- there is a small budget for volunteer appreciation. | |||
* Adam will circulate criteria for the Jeff Grainger award, and Coreen will include that in the next mailout. | |||
* Sarah and Adam will bring snacks. | |||
* Sarah will bring laptop to drive the projector. | |||
* Adam will print ballots. | |||
* Sarah and Keith will put together a slideshow, Coreen will make a folder on the drive with anything she can find. | |||
* Coreen will bring Point of Sale machine. | |||
* Adam will make an agenda. Cycling cap pre-orders will be one item. | |||
=== Business Item 2 (__ min)=== | === Business Item 2 (__ min)=== | ||
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=== Board Retreat planning (__ min)=== | === Board Retreat planning (__ min)=== | ||
* | * | ||
* | *We'll do November 16th. 9am to 5pm (ideally ending sooner). | ||
* | *Agenda: education on how the board works; elections of executive; explanation of committees and allocating of members to committees; time for board members to understand what the organization has been through. On that latter point-- it would be good to somewhat prepared in terms of who will present that perspective. | ||
* | *We could use a strategic plan, but in a perfect world that would be facilitated which we don't have funds for that right now. | ||
*Adam and others Will continue to work on this agenda. | |||
*Keith will contact Michael Janz about using a space. | |||
* | |||
=== New Business Item 2 (__ min)=== | === New Business Item 2 (__ min)=== | ||
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{{Motion | {{Motion | ||
|motion=To move <i>in camera</i>. | |motion=To move <i>in camera</i>. | ||
|first= | |first= Adam | ||
|second= | |second= Keith | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
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{{Motion | {{Motion | ||
|motion=To move out of camera]</i> discussion. | |motion=To move out of camera]</i> discussion. | ||
|first= | |first= Adam | ||
|second= | |second= Keith | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
}} | }} | ||
== Adjournment == | == Adjournment == | ||
{{Motion | {{Motion | ||
|motion=To adjourn the meeting at | |motion=To adjourn the meeting at 8:52 pm. | ||
|first= | |first= Adam | ||
|second= | |second= Sarah | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||