Board Minutes May 2024: Difference between revisions
→Bike Valet Parking on Saturdays for the Old Strathcona Farmers' Market
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* Staff attendance: Coreen | * Staff attendance: Coreen | ||
* Regrets: | * Regrets: | ||
* Absent: | * Absent: Daniel | ||
* Guests: | * Guests: | ||
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=== President's Report === | === President's Report === | ||
*Keith apologizes for no written report in the last 2 wks. Has been updating financial forecasting. Had convo with counsellor Knack in the bicycle lane. Interfaced with Jonathan re handing over the Grant MacEwan bike library project to him. Received instructions on sending out email to members. | *Keith apologizes for no written report in the last 2 wks. Has been updating financial forecasting. Had convo with counsellor Knack in the bicycle lane. Interfaced with Jonathan re handing over the Grant MacEwan bike library project to him (ACTION ITEM for Jonathan?). Received instructions on sending out email to members. | ||
ACTION ITEM: Someone to take over the outstanding CIP grant reporting & communicate with outgoing president Stephen as to the status of that-- Marcel. | ACTION ITEM: Someone to take over the outstanding CIP grant reporting & communicate with outgoing president Stephen as to the status of that-- Marcel. | ||
ACTION ITEM: Keith to email membership re: audit, what’s going on with BE’s governance, and special volunteers we might be looking for | ACTION ITEM: Keith to email membership re: audit, what’s going on with BE’s governance, and special volunteers we might be looking for. | ||
=== Treasurer's Report === | === Treasurer's Report === | ||
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=== H.R. Committee Report === | === H.R. Committee Report === | ||
They had a meeting and talked about | They had a meeting and talked about bringing Jonathan into his role, talked with staff about possible roles for them going forward. | ||
Jonathan spoke to staff and reported back to committee on a plan for the shop closure, and roles and responsibilities in the unified Downtown shop-- from his perspective the staff have this worked out, and just need board available to support. It was decided that Jonathan would attend every other shop manager's meeting, and maintain open lines of communication with shop managers in between. | Jonathan spoke to staff and reported back to committee on a plan for the shop closure, and roles and responsibilities in the unified Downtown shop-- from his perspective the staff have this worked out, and just need board available to support. It was decided that Jonathan would attend every other shop manager's meeting, and maintain open lines of communication with shop managers in between. | ||
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* | * | ||
=== WRR & 20 Bike Clinics Projects (__ min)=== | === WRR & CoE 20 Bike Clinics Projects (__ min)=== | ||
* | * Discussion notes: On WRR, we were funded for the full amount we asked for. $20k for bike repair tools and supplies to go out to the participating (maximum 5) community leagues. $16k for program oversight, including 400h of program coordinator work. Outreach work would have to start now, most work would start in July through next spring, with reporting finished in May. Possibly a renewable project. No staff member to lead this has emerged-- Coreen feels the shop managers won't have capacity-- there will still be a lot of figuring-out the transition to a single shop even in July after the move. Luckily the grant is written such that a separate program coordinator can be recruited. Jonathan has connections that may be helpful in recruiting community leagues. Heather mentions that part of the framing of the proposal was in terms of communities with lower incomes and more new Canadians. | ||
* On CoE they've offered us $275 for a 3h commitment, and bike builder Jesse is offering to help organize this. Coreen confirms Jesse is capable of this, recommends we let him run with this, however she feels he should be paid a shop manager's wage for this-- the funding should cover this, with a little left over. We would have to confirm our commitment with Laura at CoE. (She was particularly interested in Jesse running the project due to previous experience with him.) ACTION ITEM: Marcel to confirm with Laura, and put her in touch with Jesse for them to keep communicating with each other. | |||
* | |||
== New Business == | == New Business == | ||
=== Fundraising Committee | === Creation of Fundraising Committee === | ||
* | * As discussed at the retreat. | ||
{{Motion | {{Motion | ||
|motion= To | |motion= To create fundraising committee, chaired by Colin, and including Heather and Matt. | ||
|first= | |first= Adam | ||
|second= | |second= Derek | ||
|yes= | |yes= all | ||
|no= | |no= no | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
}} | }} | ||
=== HR & Operations Committee | === HR & Operations Committee === | ||
* | * Keith will work on updating ToR. | ||
{{Motion | {{Motion | ||
|motion= To | |motion= To add Jonathan and change name to HR & Operations Committee. | ||
|first= | |first= Heather | ||
|second= | |second= Adam | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
}} | }} | ||
=== Pedal and Sea Adventures offer (__ min)=== | === Pedal and Sea Adventures offer (__ min)=== | ||
* | * Fundraising Committee (Colin) to follow up. | ||
=== #YEGBikeCoalition requesting letter of support for bike navigation app thing (__ min)=== | === #YEGBikeCoalition requesting letter of support for bike navigation app thing (__ min)=== | ||
* | * This organization was contacted by a company out of Hamilton to put together a google mapsy thing. Asking for a letter of support from us that this is needed. Board members feel that Aaron who runs this organization is a good guy. Actually the window of opportunity has passed, so it's moot. | ||
=== Bike Valet Parking on Saturdays for the Old Strathcona Farmers' Market === | === Bike Valet Parking on Saturdays for the Old Strathcona Farmers' Market === | ||
* | * It would be across 83 Ave in the parklet. We'd have to rent the space from CoE $28/h (which is ironic because the market gets the car parking for free); OSBA would give us $500-1000k, which might not go far. Marcel's apartment building is adjacent and would offer some storage space for free (packs down to 8' tubes). The idea for valet parking came from the market-- apparently they've had feedback that this is wanted. Won't be subsidized out of BE's $s-- some more funding would have to emerge. It could be an opportunity to maintain our profile on the south side, maybe promote Bike Index. Could ask for donations, sell memberships. Would require at least 4 volunteers-- might be good to identify those ppl before planning to go forward (Marcel might do so in the next few wks)-- important that we're not poaching volunteers from the shop. There is a precedent that those ppl get an honorarium (there was funding for that downtown last year). Sarah thinks it's a great idea and would come to help out some of those Saturdays. | ||
=== Keith's item re: email === | === Keith's item re: email === | ||
* | * Who can help monitor the info@bikeedmonton email? Currently the staff have access-- but it is a big job for them. No volunteers .... to reflect on. | ||
== <i>In Camera</i> Session == | == <i>In Camera</i> Session == | ||
{{Motion | {{Motion | ||
|motion=To move <i>in camera</i>. | |motion=To move <i>in camera</i>. | ||
|first= | |first= Heather | ||
|second= | |second= Sarah | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
}} | }} | ||
{{Motion | {{Motion | ||
|motion=To move out of camera]</i> discussion. | |motion=To move out of camera]</i> discussion. | ||
|first= | |first= Heather | ||
|second= | |second= Keith | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
}} | }} | ||
== Adjournment == | == Adjournment == | ||
{{Motion | {{Motion | ||
|motion=To adjourn the meeting at | |motion=To adjourn the meeting at _10_pm. | ||
|first= | |first= Adam | ||
|second= | |second= Keith | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||