Board Minutes April 2024: Difference between revisions
→In Camera Session
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* Staff attendance: Vaughan, Alex, Coreen | * Staff attendance: Vaughan, Alex, Coreen | ||
* Regrets: Stephen | * Regrets: Stephen | ||
* Absent: | * Absent: Nazz, Daniel | ||
* Guests: | * Guests: Jonathan Woelber | ||
== Call to Order == | == Call to Order == | ||
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* '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR. | * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR. | ||
* | * | ||
===Documentation of online votes=== | |||
March 18, 2024: | |||
{{Motion | |||
|motion= That we give notice to close [the South Shop] June 30th. | |||
|first= Matt | |||
|second= Sarah | |||
|yes= Derek, Daniel, Keith, Stephen, Heather, Colin, Marcel | |||
|no= | |||
|abstain= Adam | |||
|result= passed | |||
}} | |||
===Cash balance required for winter operation === | ===Cash balance required for winter operation === | ||
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=== Finance Audit (2 mins) === | === Finance Audit (2 mins) === | ||
* In-progress per Marcel. | * In-progress per Marcel. | ||
No particular number of members is required, it's just an invitation to look early if concerned rather than waiting for the AGM. | No particular number of members is required, it's just an invitation to look early if concerned rather than waiting for the AGM. | ||
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=== Update on value for members homework (3 mins) === | === Update on value for members homework (3 mins) === | ||
* We agreed that this exercise is unnecessary. Members have endorsed their support the services we already provide through their generosity in our fundraising campaign. | * We agreed that this exercise is unnecessary. Members have endorsed their support the services we already provide through their generosity in our fundraising campaign. | ||
=== Update on CoE 20 Bike Clinics thing (__ min)=== | === Update on CoE 20 Bike Clinics thing (__ min)=== | ||
* Coreen feels that given our current capacity, some of the bike builders may be interest in doing some of these outreach bike-tuning events. Administrating this will take some time, but it should be net positive, and it maintains our relationship with the City. Events after the move will be easier. She thinks bike valet parking would be harder to staff. | * Coreen feels that given our current capacity, some of the bike builders may be interest in doing some of these outreach bike-tuning events. Administrating this will take some time, but it should be net positive, and it maintains our relationship with the City. Events after the move will be easier. She thinks bike valet parking would be harder to staff. Adam encouraged her to make these decisions with respect to profitability and sustainability, not implicit obligations. | ||
===Introduction to Jonathan Woelber === | ===Introduction to Jonathan Woelber === | ||
Jonathan chose to attend today for a few reasons. 1, to give an update on our outreach program with Boyle Street, which may be able to go forward now that they have some space in the Bissel Centre location, so Jonathan and volunteer Bruce MacKintosh will be doing that. He is also prepared to fill out board vacancy. He is past president of BE, and has been a volunteer since 2013, and continues to be a volunteer at the downtown shop. | Jonathan chose to attend today for a few reasons. 1, to give an update on our outreach program with Boyle Street, which may be able to go forward now that they have some space in the Bissel Centre location, so Jonathan and volunteer Bruce MacKintosh will be doing that. He is also prepared to fill out board vacancy. He is past president of BE, and has been a volunteer since 2013, and continues to be a volunteer at the downtown shop. | ||
== New Business == | == New Business == | ||
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** | ** | ||
=== 6 month Board Retreat=== | === 6 month Board Retreat=== | ||
* Heather and others have proposed it. Matt points out this is a good idea given high board turnover. | * Heather and others have proposed it. Matt points out this is a good idea given high board turnover. Further discussion was in-camera. | ||
=== Funding for Shop Manager Facilitator=== | === Funding for Shop Manager Facilitator=== | ||
* As our shop managers are merging their work, normally the ED would be involved in that. Keith doesn't feel anyone on the board should take over facilitating that. There was a suggestion to take some money to hire a facilitator to help shop managers figure this out. There was little interest in this from board or staff. | * As our shop managers are merging their work, normally the ED would be involved in that. Keith doesn't feel anyone on the board should take over facilitating that. There was a suggestion to take some money to hire a facilitator to help shop managers figure this out. There was little interest in this from board or staff. | ||
=== Resignation of Board Member Gino=== | === Resignation of Board Member Gino=== | ||
{{Motion | {{Motion | ||
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|result= pass | |result= pass | ||
}} | }} | ||
=== Documentation of Whatsapp thread (5 min)=== | === Documentation of Whatsapp thread (5 min)=== | ||
{{Motion | {{Motion | ||
|motion= | |motion= Whereas our Whatsapp chat contains a wealth of information for ourselves and for future board members to reference, transcripts of the preceeding month's Whatsapp discussion thread will be appended to the in-camera minutes of each board meeting going forward. | ||
|first= Adam | |first= Adam | ||
|second= Heather | |second= Heather | ||
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|result= pass | |result= pass | ||
}} | }} | ||
== <i>In Camera</i> Session == | == <i>In Camera</i> Session == | ||
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|result= pass | |result= pass | ||
}} | }} | ||
Jonathan Woelber was added as a director by in-camera vote. | |||
{{Motion | {{Motion | ||
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|motion=To adjourn the meeting at 10:32pm. | |motion=To adjourn the meeting at 10:32pm. | ||
|first= Keith | |first= Keith | ||
|second= | |second= | ||
|yes= | |yes= | ||
|no= | |no= | ||