Board Minutes February 2024: Difference between revisions
→Board Membership #2
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*Coreen: We still don't have a budget. We need a budget. We need to understand our projected revenue with these new obligations. We need to be doing our diligence on this before we rush ahead. | *Coreen: We still don't have a budget. We need a budget. We need to understand our projected revenue with these new obligations. We need to be doing our diligence on this before we rush ahead. | ||
*Marcel: Yes, our new budget didn't account for the south side shop changes and the new MacEwan lease. We need to revise this budget because it's no longer reflecting what we are doing. | *Marcel: Yes, our new budget didn't account for the south side shop changes and the new MacEwan lease. We need to revise this budget because it's no longer reflecting what we are doing. | ||
*Adam: Do we really need to make a budget for the next 6 months? Maybe we should focus on making a budget for the next fiscal year and having it be prepared in-time and confidently for the next AGM. | |||
*Alexandra: Chris also provided projection excel sheets that could be useful. | |||
*Derek: You need to manage this project and have a budget. It doesn't align with just asking your members for donations. You should plan ahead. | |||
*Nazz: I just wanted to second what Marcel and Derek had to say. We need to look at the new lease and compare it to what we have in the budget. I think on a hunch we will be okay, but we need to revise and be sure. | |||
*Alex: My concern is that we need to get that space. I am frustrated that we don't have a functioning budget that allows us to make this decision. I want to underline the necessity of getting that space. | |||
*Sarah: We have two issues. We need to sell this spring and have an updated budget. I am comfortable saying we should move ahead with this lease. | |||
*Keith: I am worried we cash strapping ourselves. | |||
*Marcel: I am not worried about that at all. The only decision we have made tonight that really effects us is the bike builder discussion. That fits into our budget. We need to redo the budget to asses this lease. | |||
*Alexandra: What is the deadline to get back to MacEwan? | |||
*Marcel: I think we need to enter into the MacEwan lease before rejigging our budget, but we still need to reassess the budget. I think we should act quickly to get that space. | |||
*Adam: My suggestion to focus on the next budget is because it is difficult to predict how having a combined shop effects our revenue, even if we have a sense of the expenses. | |||
*Matt: For the storage space, I am happy to share it ad-hoc before we formalize something. | |||
*Marcel: Do our shop managers feel as though we need it sooner than later? | |||
*Coreen: That depends on the update from our South Shop landlord. | |||
*Vaughan: I agree with Coreen. | |||
*Matt: I am happy to hear an answer about the space by March 1st offline, through whatsapp, etc. | |||
*DECISION: Respond to Matt by March 1st about obtaining the storage space. | |||
=== Pop-up store options === | === Pop-up store options === | ||
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=== Board applications === | === Board applications === | ||
*Nominations from: | |||
* Colin Margetts | * Colin Margetts | ||
* Adam Burgess | * Adam Burgess | ||
* Heather Young-Leslie | * Heather Young-Leslie | ||
* Derek Kramar | * Derek Kramar | ||
*Gino Akbari has texted Matt that he would like to resign. | |||
*Adam Burgess: I like this meeting, I like this team, I like how things are shaping up, I like the communication that's happening between the board and staff, and I like that the staff are being flexible. I was a board president of EBC about 10 years ago. I learnt a lot and am looking forward to getting us through this transition. | |||
*Colin Margetts: South Shop volunteer since about 2015. Background in engineering. Happy to help out wherever is needed. | |||
*Derek Kramar: Thankful for everything everyone has been doing here. My background is being a member. My professional experience is engineering. | |||
*Stephen: I am going to suggest we go in-camera and have a discussion before having a vote. | |||
== MacEwan New Space Lease == | |||
{{Motion | |||
|motion= Board moves to pursue draft lease with MacEwan, subject to operating hours change and that it doesn't effect BE's grant eligibility. Concurrently, the effects of the new lease need to be amended in the current budget. | |||
|first= Keith | |||
|second= Matt | |||
|yes= | |||
|no= | |||
|abstain= | |||
|result= Passed | |||
}} | |||
== Winter Cycling Congress == | == Winter Cycling Congress == | ||
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{{Motion | {{Motion | ||
|motion=To move <i>in camera</i>. | |motion=To move <i>in camera</i>. | ||
|first= | |first= Stephen | ||
|second= | |second= Sarah | ||
|yes= | |yes= | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= Passed | ||
}} | }} | ||
{{Motion | {{Motion | ||
|motion=To move out of camera]</i> discussion. | |motion=To move out of camera]</i> discussion. | ||
|first= | |first= Matt | ||
|second= | |second= Marcel | ||
|yes= | |yes= | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= Passed | ||
}} | |||
== Board Membership #1 == | |||
{{Motion | |||
|motion= Board moves to accept Gino Akbari's resignation | |||
|first= Matt | |||
|second= Keith | |||
|yes= | |||
|no= | |||
|abstain= | |||
|result= Passed | |||
}} | }} | ||
== Board Membership #2 == | |||
{{Motion | |||
|motion= Board moves to accept Colin Margetts, Adam Burgess, Derek Kramar, and Heather Young-Leslie to the board | |||
|first= Dan | |||
|second= Keith | |||
|yes= | |||
|no= | |||
|abstain= | |||
|result= Passed | |||
}} | |||
Adjourned at | Adjourned at 10:55pm | ||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2023-2024 Board minutes]] | [[Category:2023-2024 Board minutes]] | ||