Board Minutes October 2023: Difference between revisions
no edit summary
No edit summary |
|||
| (21 intermediate revisions by 3 users not shown) | |||
| Line 12: | Line 12: | ||
== Attendance == | == Attendance == | ||
* Meeting Chair: Kelly Granigan | * Meeting Chair: Kelly Granigan | ||
* Minute-taker: | * Minute-taker: Stephen Paskaluk | ||
* Board attendance: | * Board attendance: Andi, Ceileigh, Charlotte, John, Kelly, Marcel, Matt, Maxine, Stephen | ||
* Staff attendance: | * Staff attendance: Greg Glatz | ||
* Regrets: | * Regrets: Alexandra, Michelle | ||
* Absent: | * Absent: | ||
* Guests: | * Guests: Nazz Baksh | ||
== Call to Order == | == Call to Order == | ||
* Meeting called to order at 7: PM | * Meeting called to order at 7:04 PM | ||
== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
| Line 47: | Line 47: | ||
=== Governance Committee Report === | === Governance Committee Report === | ||
* | *[https://docs.google.com/document/d/1StayVewt-fKFB3GCQbI9pSmp51HJQW8aD1GGVKBsmGc/edit Governance Committee Report] | ||
==Reports to be reviewed, not in the consent agenda == | ==Reports to be reviewed, not in the consent agenda == | ||
=== Executive Director's Report (10 min) === | === Executive Director's Report (10 min) === | ||
* | *[https://docs.google.com/document/d/1LefSJRvaKBP4JSAVIYCWzG_CpGMHGzqATdOfgOeUAm0/edit?usp=sharing Executive Director's Report Oct 2023] | ||
| Line 59: | Line 59: | ||
{{Motion | {{Motion | ||
|motion=To approve this October agenda, the September 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_September_2023 minutes], and reports as presented | |motion=To approve this October agenda, the September 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_September_2023 minutes], and reports as presented | ||
|first= | |first= John | ||
|second= | |second= Marcel | ||
|yes= | |yes= | ||
|no= | |no= | ||
| Line 82: | Line 82: | ||
=== Staff/Volunteer appreciation event update (Stephen, Charlotte, Ceileigh) (10 min)=== | === Staff/Volunteer appreciation event update (Stephen, Charlotte, Ceileigh) (10 min)=== | ||
* Outdoor event proposed for October 22, 2023 | |||
* Emily Murphy Park for food and fire (use Earth's General credit for food) | |||
* Include board in invite list | |||
=== AGM Planning === | === AGM Planning === | ||
* When is audit anticipated to be finalized? When is review of 2022-2023 financials expected to be complete? | * When is audit anticipated to be finalized? When is review of 2022-2023 financials expected to be complete? | ||
* Pick timing based on financials timing | * Pick timing based on financials timing | ||
* Format - | ** Review unlikely to be done | ||
* Tasks: | ** Schedule for Saturday Nov 18, 2-5pm | ||
** Notify membership of date and location | ** Schedule retreat for Nov 26 | ||
** make a meeting in the event calendar with link to Google Meet | * Format - online | ||
** attendance/RSVPs, confirmation of membership | * Tasks | ||
** tech assistance for attendees, like helping people find how to call in if they don't have a computer | ** Chat moderator: Charlotte | ||
** Running election | ** Notify membership of date and location: Greg | ||
** make a meeting in the event calendar with link to Google Meet: Kelly | |||
** attendance/RSVPs, confirmation of membership: Ceileigh, with staff help (or Chris?) | |||
** tech assistance for attendees, like helping people find how to call in if they don't have a computer: will deal with on an as-needed basis | |||
** Running election: Andi | |||
** Presentations by ED, President, Treasurer | ** Presentations by ED, President, Treasurer | ||
** Annual Report Preparation | ** Annual Report Preparation | ||
| Line 102: | Line 109: | ||
== New Business == | == New Business == | ||
== <i>In Camera</i> Session == | == <i>In Camera</i> Session == | ||
| Line 111: | Line 115: | ||
{{Motion | {{Motion | ||
|motion= To move into in camera session | |motion= To move into in camera session | ||
|first= | |first= Stephen | ||
|second= | |second= Andi | ||
|yes= | |yes= | ||
|no= | |no= | ||
| Line 123: | Line 127: | ||
{{Motion | {{Motion | ||
|motion= To move out of in camera session | |motion= To move out of in camera session | ||
|first= | |first= Andi | ||
|second= | |second= Charlotte | ||
|yes= | |yes= | ||
|no= | |no= | ||
| Line 130: | Line 134: | ||
|result= | |result= | ||
}} | }} | ||
{{Motion | {{Motion | ||
|motion= To | |motion= To amend Dr. Greg Glatz's contract to a full-time, permanent position under the terms discussed In Camera | ||
|first= | |first= Andi | ||
|second= | |second= John | ||
|yes= | |yes= | ||
|no= | |no= | ||
| Line 141: | Line 146: | ||
}} | }} | ||
Adjurned at 8:53 | |||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2022-2023 Board minutes]] | [[Category:2022-2023 Board minutes]] | ||