Board Minutes February 2023: Difference between revisions
→Executive Director's Report (10 min)
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=== President's Report === | === President's Report === | ||
*[https://docs.google.com/document/d/ | *[https://docs.google.com/document/d/1RE9-eIgXHP4Z3RUFn-HSJChEcoPnuNqsIesFC6oEll4/edit?usp=share_link President's Report] | ||
=== Treasurer's Report === | === Treasurer's Report === | ||
* [https://docs.google.com/document/d/ | * [https://docs.google.com/document/d/1i0qPaEV9LozPw0uVYO3ZYkE-BTzo5jimijdw1FpbzQ4/edit?usp=share_link Treasurer's Report] | ||
=== H.R. Committee Report === | === H.R. Committee Report === | ||
*[https:// | *[https://drive.google.com/file/d/19bxIrsQj4av92usLgXBtpn_lIji-LvPA/view?usp=sharing HR Committee Report] | ||
=== Governance Committee Report === | === Governance Committee Report === | ||
*[https://docs.google.com/document/d/ | *[https://docs.google.com/document/d/1friH3Tm9MR2nqKhc_vl720-7XC5GaBY4fE1O2NF5m8Q/edit?usp=share_link Governance Committee Report] | ||
== Reports not included in Consent Agenda == | == Reports not included in Consent Agenda == | ||
=== Executive Director's Report (10 min) === | === Executive Director's Report (10 min) === | ||
[https://docs.google.com/document/d/1wcHkXUpzvbDTaszmJmsLdd4GMlE0eT7DJBRsg2-eHlE/edit?usp=share_link Executive Director's Report] | |||
== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
| Line 57: | Line 57: | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= Passed | ||
}} | }} | ||
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BIKE BUILDING QUESTIONS | BIKE BUILDING QUESTIONS | ||
*Is it possible to add more nuance to Bike Builders' | *Is it possible to add more nuance to Bike Builders' hours? How many of their logged hours are based in bike building, how much in teaching, etc. | ||
CONTRACTED FEES | CONTRACTED FEES | ||
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CEBA LOAN QUESTIONS | CEBA LOAN QUESTIONS | ||
*Is it possible to renegotiate? | *Is it possible to renegotiate? | ||
**No | **No. Only leeway is if federal government decides to defer the due date. | ||
*When/how will we found out if there is a deferral? | *When/how will we found out if there is a deferral? | ||
** | **It was announced in fall last year. If it happens, it could potentially be late 2023. | ||
**Many other businesses are in a similar boat, which could influence the likelihood of deferral | **Many other businesses are in a similar boat, which could influence the likelihood of deferral | ||
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* | * | ||
*Discussion | *Discussion | ||
** | **How do we choose between companies? | ||
***Cost and previous positive experiences | |||
{{Motion | {{Motion | ||
|motion= That Bike Edmonton retain Bergeron & Co. to conduct an audit of our financial records for the year ending August 2022. Further Bike Edmonton's current budget shall include fees for an Audit of our financial records for the year ending August 2023. | |motion= That Bike Edmonton retain Bergeron & Co. to conduct an audit of our financial records for the year ending August 2022. Further Bike Edmonton's current budget shall include fees for an Audit of our financial records for the year ending August 2023, up to amount as discussed in Treasurer's email dated February 11th, 2023. | ||
|first= Marcel Huculak | |first= Marcel Huculak | ||
|second=Andi Eng | |second=Andi Eng | ||
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|result= Passed | |result= Passed | ||
}} | }} | ||
ACTION: | |||
Treasurer to inform book-keeper and prepare needed information for auditors | |||
== Optional items pending time == | == Optional items pending time == | ||
NOT DISCUSSED | |||
=== Snow clearing standards for high traffic pathways (20 min) === | === Snow clearing standards for high traffic pathways (20 min) === | ||
* | * | ||
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{{Motion | {{Motion | ||
|motion=To move <i>in camera with Greg Glatz as guest</i>. | |motion=To move <i>in camera with Greg Glatz as guest</i>. | ||
|first= | |first= Marcel | ||
|second= | |second= Jason | ||
|yes= | |yes= | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= Passed | ||
}} | }} | ||
* Please list how long you believe your topic will take to discuss: | * Please list how long you believe your topic will take to discuss: | ||
| Line 165: | Line 171: | ||
{{Motion | {{Motion | ||
|motion=To move out of camera]</i> discussion. | |motion=To move out of camera]</i> discussion. | ||
|first= | |first= Marcel | ||
|second= | |second= Matthew | ||
|yes= | |yes= | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= Passed | ||
}} | |||
==Budget== | |||
{{Motion | |||
|motion= To approve the budget for presentation to the membership, pending minor changes and an explanatory note about the deficit | |||
|first= Marcel | |||
|second= Ceileigh | |||
|yes= | |||
|no= | |||
|abstain= | |||
|result= Passed | |||
}} | }} | ||
== Adjournment == | == Adjournment == | ||
{{Motion | {{Motion | ||
|motion=To adjourn the meeting at | |motion=To adjourn the meeting at 9:10 pm. | ||
|first= | |first= Marcel | ||
|second= | |second= Jason | ||
|yes= | |yes= | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= Passed | ||
}} | }} | ||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2022-2023 Board minutes]] | [[Category:2022-2023 Board minutes]] | ||