2021 AGM: Difference between revisions
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== Bike Edmonton Annual General Meeting Minutes for 2021 == | == Bike Edmonton Annual General Meeting Minutes for 2021 == | ||
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* Meeting Chair: Sarah Rebryna | * Meeting Chair: Sarah Rebryna | ||
* Minute-taker: Andi Eng | * Minute-taker: Andi Eng | ||
* Attendance: | * Attendance: Attendance Form https://docs.google.com/spreadsheets/d/18M7-gce2Sggm0bPbDSb06eqEWUeVtRqCpmJGwrW_H2A | ||
== Call to Order == | == Call to Order == | ||
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== Reports == | == Reports == | ||
See [[Media:Bike Edmonton Annual Report 2021.pdf|2021 Annual Report]]. | See [[Media:Bike Edmonton Annual Report 2021.pdf|2021 Annual Report]]. | ||
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=== Executive Director's Report - Chris Chan === | === Executive Director's Report - Chris Chan === | ||
* Presented his last Executive Director Report as the outgoing Executive Director | * Presented his last Executive Director Report as the outgoing Executive Director | ||
=== Treasurer's Report - Roy Coulthard === | === Treasurer's Report - Roy Coulthard === | ||
Roy updated the membership on our financial position | |||
==== Questions from the Floor: ==== | |||
Question: Interest on the loan? (William H) | |||
Answer: Not as long as we pay back the $40k by Dec 2022 | Answer: Not as long as we pay back the $40k by Dec 2022 | ||
Question: Can we see the audited report? (William H) | |||
Answer: As following previous practices at AGM, this has been audited by the board | Answer: As following previous practices at AGM, this has been audited by the board | ||
Question: What are the shop leases? (Jeff Davis) | |||
Answer: Downtown is until 2025; South shop is until 2023 | Answer: Downtown is until 2025; South shop is until 2023 | ||
Question: Financial Costs (Ron C) | |||
Answer: Bookkeeper fees; GST; Processing fees; There is no current debt servicing | Answer: Bookkeeper fees; GST; Processing fees; There is no current debt servicing | ||
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== New Business == | == New Business == | ||
=== Budget - Roy C === | |||
Roy presented the proposed 2021-22 Budget to the Membership for discussion and approval | |||
==== Questions from the Floor: ==== | |||
Question: I know it may be a little bit of work... when it comes to memberships, is there a way to do a package deal with local bike shops? They sell a bike... our shops sell a bike, there is a membership fee to Bike Edmonton included in the bike sale? Then as they are a member, we send them the newsletter, list their bike on their behalf to bikeindex.org, etc.? (Mike Enders) | |||
Answer: there is some opportunity here, not all bike shop clients will use our services. But this is something that we would be interested in pursuing. We do have the sticker project as an alternative | |||
Question: There was a line about a miscalculation of $2500 | |||
Answer: This was a casino line from the 2020 financials | |||
Question: Ronald Cherlet - Are there more granting opportunities? | |||
Answer: Always. This is on the tasks lists that we will give to our new Exec Dir.; We have the most bicycle positive government status (federal and municipal) in many years, and there may be some monies available for active transportation; Advocate from membership! | |||
Question: Mike Enders - I would also like to mention that the City of Edmonton has changed their Small Sparks Grants, but grants are still available for smaller projects, etc. I am new to this, but does Bike Edmonton have a Neighbourhood Resource Coordinator or access to a Neighbourhood Resource Coordinator? Something worth looking into. They can definitely help with providing information to relative grant opportunities through the City of Edmonton. Ashley Salvador and Andrew Knack are good go-tos | |||
Answer: We will definitely leverage these relationships | |||
Comment from Sarah: As members, please bring ideas to the Board. Feel free to email or contact the Board at any time | |||
Suggestion from Mike Enders: Even if the bylaws need to be changed to reflect it... perhaps add positions such as a Communications Director, Memberships Director, etc. | |||
{{Motion | {{Motion | ||
|motion=To approve the 2021-2022 Budget. | |motion=To approve the 2021-2022 Budget as presented. | ||
|first= | |first= Roy Coulthard | ||
|second= | |second= Jeff Davis | ||
|yes= | |yes= | ||
|no= | |no= 1 | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
== Board Elections == | == Board Elections == | ||
=== Overview of Election Process - Sarah === | |||
We have 3 board members continuing in their second year of their two-year terms: they do not need to stand for election. | |||
We have 1 current board member who would like to continue on the board for a second two-year term and is running in the election. We also have 2 members who were appointed to the board this year who wish to continue and are running for election. We aim for a full board of 12 members, so we have a total of 9 positions to be filled this year. | |||
We have 3 nomination(s) in advance, plus the 3 current board members running again, and are looking for any additional nominations from the floor. You may nominate someone else or you may nominate yourself. We will ask you to give a short, 1-minute introduction and pitch what you will bring to the board and organization. | |||
Board meetings occur monthly, with additional committee meetings, typically also monthly. | |||
We would like to thank the contributions of our outgoing board members: | |||
Annya, Ken, Jarett, and Rachel | |||
=== Nominations and Candidate Introductions (1 min each) === | |||
*Andi Eng | |||
*Michelle Bourdon | |||
*Byron Vass | |||
*Matthew Hoyt | |||
*Maxine Myre | |||
*Mike Enders | |||
*Ronald Cherlet | |||
*William Henderson | |||
*John Fuller | |||
=== Vote by secret ballot (only “Members In Good Standing” may vote) === | |||
Tally votes | |||
* 1 outgoing board | |||
* 1 random Bike Edmonton member/scrutineer | |||
Announce new board | |||
{{Motion | {{Motion | ||
|motion=To recognize | |motion= To recognize Sarah Rebryna, Roy Coulthard, Andi Eng, Michelle Bourdon, Byron Vass, Matthew Hoyt, Maxine Myre, Mike Enders, Ronald Cherlet, William Henderson, and John Fuller as the 2021-2022 Bike Edmonton Board of Directors | ||
|first= | |first= Jeff Davis | ||
|second= | |second= Mike Enders | ||
|yes= | |yes= | ||
|no= | |no= 0 | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
== Adjournment == | == Adjournment == | ||
* | * Meeting adjourned by Sarah at 2:58pm | ||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2021-2022 Board minutes]] | [[Category:2021-2022 Board minutes]] | ||
[[Category:2020-2021 Board minutes]] | [[Category:2020-2021 Board minutes]] | ||