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2020 AGM: Difference between revisions
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== New Business == | == New Business == | ||
* | |||
*Special Resolution | |||
**When we were discussing how to run our AGM, our bylaws prevented us from having a virtual one – members need to be physically present and vote. | |||
**Aim to remove requirement to be physically present, and simply require members to be present for AGM or board meetings. | |||
**Add clause to make available other means for people to attend meetings and vote at meetings. | |||
**It gives us the option of allowing other means of meeting and voting, at our discretion. | |||
{{Motion | |||
|motion=BE IT RESOLVED that the Bylaws be amended as follows: | |||
Delete "physically" from §7(d). | |||
Delete "physically" from §8(f). | |||
Add 8(g): | |||
If the Society chooses to make available a telephonic, electronic or other communication facility that permits all participants to communicate adequately with each other during a meeting of members, any person entitled to attend such meeting may participate in the meeting by means of such telephonic, electronic or other communication facility in the manner provided by the policies and procedures of the Society. A person participating in a meeting by such means is deemed to be present at the meeting. Notwithstanding any other provision of this by-law, any person participating in a meeting of members pursuant to this section who is entitled to vote at that meeting may vote, in accordance with the policies and procedures of the Society, by means of any telephonic, electronic or other communication facility that the organization has made available for that purpose. | |||
|first=Ruth M | |||
|second=James P | |||
|yes=All | |||
|no= | |||
|abstain= | |||
|result= | |||
}} | |||
*Budget | |||
** Casino Clarification | |||
*** The money we got from casinos has strings attached – there are only certain ways we can use it, and one of those ways is on rent. | |||
*** For Bike Edmonton, we have some leftover money from the casino that will be applied for next year. | |||
*** Correction being made from $2500 to $28141 (on page 1) -> $300391 revenue instead. | |||
**Budget Questions | |||
***What explains increase in Sales Revenue? | |||
****It’s ambitious but still realistic. Will primarily come from bike sales, due to strong demand for bikes and 3 bike builders working for us. | |||
****Budget was developed in much more detail than is presented (line by line, month by month). We compared that to 3-year average (2018, 2019, OG 2020 budgets). The things that stand out are an increase in $28000 in bike sales - sustained sales all summer, due to bike builders all year round and 3 of them. | |||
****We’re predicting a drop of casino revenue (initially scheduled for December with funds deposited by February). Casino is supposed to be delayed by at least 6 months, but if it does run, will likely be smaller. | |||
****Anticipate $5000 more in new parts, now that people can shop from home in online store. Budgeted $10000 increase on average in donations (via fundraising campaigns). | |||
****Budgeted increase in $15000 in shop revenues based on fact that shop revenues tripled from what was anticipated (from $3/hour for DIY use to $80/hour with full-service). Might be looking at different tiers – use of shop with no service, full service (very efficient). Full service does bring in more money, but that’s not the operational goal long-term | |||
*** How have the bike donations been? Has there been a decrease/increase? | |||
**** We get as many donations as we can handle even with 3 bike builders. Since we’ve gone to the online model, people send photos of donated bikes before bringing them in to donate. | |||
**** The number and quality of donations has been consistent. Drop-off at the start of pandemic, but not any more. | |||
****Fall is biggest time for donations, which is still proving to be true. Haven’t needed to solicit bike donations because the current donation stream is quite strong. | |||
***How and when will we pay off the $40,000 deficit? | |||
**** We expect we’ll go into next year’s budget with that deficit. | |||
****Some ways we anticipate paying down the deficit is by opening up shops more to walk-ins, that would increase business. There are opportunities to solicit grants. | |||
****Two of the biggest hits to revenue were the casino funds (which will come back by 2022 hopefully), a $16000 grant from the City of Edmonton. We’re hoping those revenue streams will resume if not by 2021, then by 2022. We also expect downtown shop to generate more revenue than the previous North shop did (larger space, 9 repair stands) so there will be more patrons and volunteers. | |||
*** Future revenue – some major bike locations downtown have shut down, so we could be filling the service gap. | |||
*** Projected budget should be changed from -$38,000 to -$12,500 (due to deferred revenue from the casinos revenue). Helps to balance things out to prevent a very large surplus for one year, and a very big deficit other years. | |||
{{Motion | {{Motion | ||
|motion=To approve the 2020-2021 budget as | |motion=To approve the 2020-2021 budget as amended. | ||
|first= | |first=Mike Sacha | ||
|second= | |second=Geoff Hansen | ||
|yes= | |yes=All | ||
|no= | |no= | ||
|abstain= | |abstain= | ||