Board Minutes March 2019: Difference between revisions
no edit summary
No edit summary |
|||
| (15 intermediate revisions by one other user not shown) | |||
| Line 22: | Line 22: | ||
== Call to Order == | == Call to Order == | ||
* Meeting called to order by Mike | * Meeting called to order by Mike W at 6:50pm. | ||
== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
* Date: Monday, April 8, 2019 | * Date: Monday, April 8, 2019 | ||
* Location: TBD | * Location: TBD | ||
* Chair: | * Chair:Helen | ||
* Minute-taker: | * Minute-taker:Jasmine | ||
* Food by: | * Food by: Mike P | ||
== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
| Line 69: | Line 69: | ||
'''Discussion''' | '''Discussion''' | ||
*updates have been made on the workplan | *updates have been made on the workplan | ||
*have connected with YESS committee for a meeting | |||
== Current and Completed Business == | == Current and Completed Business == | ||
| Line 76: | Line 77: | ||
* This calendar will serve as a tool to know what will be happening month-to-month in each year. | * This calendar will serve as a tool to know what will be happening month-to-month in each year. | ||
* When chairing a meeting, this is good to look at to know what to discuss at the meeting. | * When chairing a meeting, this is good to look at to know what to discuss at the meeting. | ||
*no items for march. Having a "Bike Shop Day" at the shop on March 23. Bike sale is April 27th at the South Shop and plans are underway for that. Bikes are being moved around between shop and storage. | |||
=== Deficit Reduction Plan === | === Deficit Reduction Plan === | ||
| Line 81: | Line 83: | ||
* Change needed: adding an actual $ column | * Change needed: adding an actual $ column | ||
* Aim to update on a monthly basis | * Aim to update on a monthly basis | ||
*no updates to this plan for this month. Some courses are running in March and April. | |||
=== Master Board Task List - Sarah (15 min) === | === Master Board Task List - Sarah (15 min) === | ||
* [https://docs.google.com/spreadsheets/d/1KlIhkBLRAI-Xn9e8u6u-f57n3SKFJQbN0o4TipT4Zis/edit#gid=719049454 Link to Master List] | * [https://docs.google.com/spreadsheets/d/1KlIhkBLRAI-Xn9e8u6u-f57n3SKFJQbN0o4TipT4Zis/edit#gid=719049454 Link to Master List] | ||
*add links as appropriate. look to see if the things are correct. | |||
This should become a standing agenda item. Directors should add tasks as appropriate. Things could be added during meetings as they come up. | |||
=== Bike Edmonton 2.0 Discussion Paper - Revenue Committee (30 min)=== | === Bike Edmonton 2.0 Discussion Paper - Revenue Committee (30 min)=== | ||
* [https://drive.google.com/file/d/18EUwSG45gVcvgK-bUfb0eYQL78AtDF37/view Bike Edmonton 2.0 Accelerating our impact. Securing our future] | * [https://drive.google.com/file/d/18EUwSG45gVcvgK-bUfb0eYQL78AtDF37/view Bike Edmonton 2.0 Accelerating our impact. Securing our future] | ||
*Got 8-10 surveys back. Report was summarized. Comments were made on the document. Further feedback is asked for to leave on the report for consideration. Looking at making a second draft of this report to include grants in particular. | |||
=== Presentation on Bike Programming Environmental Scan - Cai (20 min)=== | === Presentation on Bike Programming Environmental Scan - Cai (20 min)=== | ||
* | *technical issues. not able to connect to make presentation. moved to next meeting. | ||
== New Business == | == New Business == | ||
=== new board members=== | === new board members=== | ||
* | *Mark has introduced potential new board member. | ||
=== Key Volunteers for the Casino - Molly (5 min) === | === Key Volunteers for the Casino - Molly (5 min) === | ||
* | *need 5 volunteers to be able to run the casino, May 29 and 30. Looking for volunteers that are familiar to the organization. 2 people confirmed, one more potential. | ||
=== Bike Sale Marketing and Planning Timelines - Internal Affairs (20 min) === | === Bike Sale Marketing and Planning Timelines - Internal Affairs (20 min) === | ||
| Line 103: | Line 110: | ||
* Lead for organization | * Lead for organization | ||
* Newsletter | * Newsletter | ||
-didn't do a lot of marketing last year. wanted to avoid chaos. Had 200 bikes for sale. All the bikes were sold. Suggest that the marketing be specific to the amount of bikes that we have for sale. Coreen anticipates that we may have 100 bikes for the sale depending on the sale of bikes through the spring. Discussed if there was a way to increase the capacity of the sale, either increased inventory or ability to build more bikes. | |||
=== OH&S Policy - Mike P./Jeremy (10 min) === | === OH&S Policy - Mike P./Jeremy (10 min) === | ||
*next steps to start with the policy and then carry on with assessments. | |||
=== Schedule a time to meet with your committees - ALL BOARD (10 min) === | === Schedule a time to meet with your committees - ALL BOARD (10 min) === | ||
| Line 111: | Line 120: | ||
=== In Camera: === | === In Camera: === | ||
{{Motion | {{Motion | ||
|motion= | |motion=Mike P | ||
|first= | |first=Sarah | ||
|second= | |second=Helen | ||
|yes= | |yes=7 | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
| Line 122: | Line 131: | ||
{{Motion | {{Motion | ||
|motion= | |motion=Jeremy | ||
|first= | |first=Sarah | ||
|second= | |second=Mike W | ||
|yes= | |yes= | ||
|no= | |no= | ||