Policy Procedure Policy: Difference between revisions
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This [[Policies|policy]] is effective as of November 14, 2009. | This [[Policies|policy]] is effective as of November 14, 2009. | ||
==Purpose== | ==Purpose== | ||
This policy is designed to ensure that | This policy is designed to ensure that Bike Edmonton’s policies are regularly developed and implemented in a timely manner and in a way that is open to every Bike Edmonton member. | ||
==Philosophy== | ==Philosophy== | ||
By ensuring that | By ensuring that Bike Edmonton policies are regularly developed and implemented in a timely manner, Bike Edmonton will be able to quickly adapt to changing circumstances and to promptly react to any unforeseen issues. By placing the onus of proposing policy on an appropriate committee, that committee's expertise is effectively used to develop the content of appropriate policy. By placing the onus of developing and refining policy on the Policy Committee, the Policy Committee's expertise is effectively used to ensure that all Policy is clear, consistent, and fair (as outlined in Policy (Operational): Policy Content). By placing the onus of approving policy on Bike Edmonton's Board of Directors, democratic process is strengthened by ensuring that only democratically elected representatives (the Board Members) are able to approve policy. | ||
==Policy== | ==Policy== | ||
#Any | #Any Bike Edmonton member can initiate policy development by proposing a policy to any of Bike Edmonton's committees (including the Policy Committee). | ||
#The committee with the most relevant expertise shall develop and submit a "Policy Proposal" to the Policy Committee no later than one week before the next Policy Committee meeting; in cases where no specific committee is best suited, or in the case of urgent policy, the Policy Committee will be responsible for developing policy. | #The committee with the most relevant expertise shall develop and submit a "Policy Proposal" to the Policy Committee no later than one week before the next Policy Committee meeting; in cases where no specific committee is best suited, or in the case of urgent policy, the Policy Committee will be responsible for developing policy. | ||
#A "Policy Proposal" shall include, at a minimum, a draft statement of each of the following: | #A "Policy Proposal" shall include, at a minimum, a draft statement of each of the following: | ||
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==Definitions== | ==Definitions== | ||
*A ''policy'' is any statement that, upon approval by the board of directors, must be adhered to by all individuals who are conducting affairs on behalf of | *A ''policy'' is any statement that, upon approval by the board of directors, must be adhered to by all individuals who are conducting affairs on behalf of Bike Edmonton. | ||
*The ''Policy Committee'' is a committee chaired by | *The ''Policy Committee'' is a committee chaired by Bike Edmonton's Policy Director. | ||
*A ''Policy Proposal'' is a rough draft of a policy that is submitted to the Policy Committee with the intentions of having that policy approved by the Board of Directors. | *A ''Policy Proposal'' is a rough draft of a policy that is submitted to the Policy Committee with the intentions of having that policy approved by the Board of Directors. | ||
*A ''Policy Proposal for Board Approval'' is the draft of the Policy Proposal that has been finalized by the Policy Committee and is submitted to the Board of Directors for approval. | *A ''Policy Proposal for Board Approval'' is the draft of the Policy Proposal that has been finalized by the Policy Committee and is submitted to the Board of Directors for approval. | ||
*A ''Formal Policy'' is any policy that has been approved by the Board of Directors. | *A ''Formal Policy'' is any policy that has been approved by the Board of Directors. | ||
==Scope== | ==Scope== | ||
This policy applies to all members of | This policy applies to all members of Bike Edmonton. | ||
==Exceptions== | ==Exceptions== | ||
In urgent cases, the Board of Directors may bypass this procedure by drafting and approving policy as they see fit. | In urgent cases, the Board of Directors may bypass this procedure by drafting and approving policy as they see fit. | ||
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The project coordinator is responsible for creating and distributing/posting any necessary procedural documents relating to new policy. | The project coordinator is responsible for creating and distributing/posting any necessary procedural documents relating to new policy. | ||
[[Category:policy]] | |||