989
edits
Board Minutes December 2010: Difference between revisions
→Treasurer
Alex.hindle (talk | contribs) |
|||
| (5 intermediate revisions by the same user not shown) | |||
| Line 2: | Line 2: | ||
6:30pm | 6:30pm | ||
= Action Items from Last Meeting = | == Action Items from Last Meeting == | ||
ABA Membership | === ABA Membership === | ||
* ACTION: Anna will send ABA contact info to Steph. Steph will contact ABA. | |||
Volunteer Policy Manual | === Volunteer Policy Manual === | ||
* ACTION: Keith will go over with Alex to complete. | |||
** Done | |||
* ACTION: All board committee chairs to look over the policy manual with an eye for their committee. Send to Alex by Dec 22. Alex to have complete manual for approval at January Board meeting (Jan 19, 2011). | |||
Board retreat | === Board retreat === | ||
* ACTION: Mission needs to be formally written up. Sub-committee to do this by Dec 15: Steph, Alex C, Chris. | |||
Rental program | === Rental program === | ||
* ACTION: Alex: rental program credit card deposits need to be checked through EGS—check if EGS is ok with this and make sure this is written the contract. | |||
** Done -- EGS is happy to help | |||
* ACTION: Rent to minors? We may need additional insurance to rent to minors. Parent must sign? Parent rents it, operated by parent, teen or kid? Chris sent Keith the insurance company contact info; Keith ask insurance company what they would cover. | |||
* ACTION: Derek to send MEC a report to update on rental program grant. | |||
* ACTION: We want EBC stickers on all bikes sold from BikeWorks, like we used to do. Alex to get quotes for this (to be approved). | |||
** Done | |||
* ACTION: Alex will look in MEC grant for the amount that we specified for branding stickers. | |||
** Done | |||
* ACTION: Bike storage under a tarp outside. Alex to get volunteers to install tarp. | |||
** Done -- (by volunteers?) | |||
Treasurer | === Treasurer === | ||
* ACTION: Neil to send report to Anna. | |||
Ghost bike | === Ghost bike === | ||
* ACTION: Chris to ask Michael not to send messages from public. We still appreciate that he coordinates media and replies to them. | |||
** Done | |||
* ACTION: Anna to write a more detailed webpage about ghost bikes. Get Michael's press release to update if necessary. | |||
* ACTION: Chris will write an email to the woman who emailed her concern to us saying we will go reassess the location of the ghost bike. Keith will go look at it. | |||
** Done | |||
E-mail | === E-mail === | ||
* ACTION: Chris will email info@ recipients to inform of new policy. | |||
** Done | |||
* ACTION: Derek will add outgoing communication policy in wiki before Dec 15. | |||
Time sheets | === Time sheets === | ||
* ACTION: Neil to reformat the timesheet to reflect the stuff in David's timesheet template for Dec 15. | |||
Policies | === Policies === | ||
* ACTION: Derek reviewing policies on wiki (ongoing). | |||
Committees | === Committees === | ||
* ACTION: David to send the TOR template by Nov 26. - Done but late | |||
* ACTION: All committees to write up their own Terms Of Reference (1-2 pg) before next Board Meeting, Dec 15 | |||
= EBC Board Meeting Agenda for December 15, 2010 = | = EBC Board Meeting Agenda for December 15, 2010 = | ||
| Line 65: | Line 68: | ||
=== President === | === President === | ||
=== Treasurer === | === Treasurer === | ||
* [[Media:EBC_Financial_Report_-_December_2010.xls]] | |||
=== Executive Director === | === Executive Director === | ||
* Submitted over email; Anna not present at meeting | * Submitted over email; Anna not present at meeting | ||
| Line 74: | Line 79: | ||
*Chris reports that David Jones spoke to him and told him that EBC has been warmly received. | *Chris reports that David Jones spoke to him and told him that EBC has been warmly received. | ||
*Linda Huffman of the Arts Habitat Association has indicated a formal response should be received by the end of January | *Linda Huffman of the Arts Habitat Association has indicated a formal response should be received by the end of January | ||
===CFO Funding=== | ===CFO Funding=== | ||
*David introduces the issue to the board | *David introduces the issue to the board | ||
| Line 95: | Line 101: | ||
===Rental Program=== | ===Rental Program=== | ||
* <span style="background: lightgrey;">ACTION:</span> '''Alex'''to follow up with Keith regarding minors and insurance for rental program. | * <span style="background: lightgrey;">ACTION:</span> '''Alex''' to follow up with Keith regarding minors and insurance for rental program. | ||
===EBC History=== | ===EBC History=== | ||
* <span style="background: lightgrey;">ACTION:</span> '''Alex'''to talk to Anna regarding documenting EBC's history. | * <span style="background: lightgrey;">ACTION:</span> '''Alex''' to talk to Anna regarding documenting EBC's history. | ||
===Membership=== | ===Membership=== | ||
*Chris proposes changing memberships to rolling expiration dates | *Chris proposes changing memberships to rolling expiration dates | ||
*discussion on pros/cons of various schemes | *discussion on pros/cons of various schemes | ||
* <span style="background: lightgrey;">ACTION:</span> '''Alex and Anna'''to decide on specifics of membership length/expiry and present scheme to board | * <span style="background: lightgrey;">ACTION:</span> '''Alex and Anna''' to decide on specifics of membership length/expiry and present scheme to board | ||
===Adrian Pearce Resignation=== | ===Adrian Pearce Resignation=== | ||
*Adrian has resigned from the board and his role of VP due to a lack of time | *Adrian has resigned from the board and his role of VP due to a lack of time | ||
* <span style="background: khaki;">MOTION by Neil, seconded by Chris:</span>Derek Pluim will become the new Vice President effective immediately. Passed. | * <span style="background: khaki;">MOTION by Neil, seconded by Chris:</span> Derek Pluim will become the new Vice President effective immediately. Passed. | ||
===BikeWorks Locks and Security=== | ===BikeWorks Locks and Security=== | ||
*Many people have keys to BikeWorks including many no longer involved | *Many people have keys to BikeWorks including many no longer involved | ||
| Line 110: | Line 116: | ||
*This is a potentially security risk | *This is a potentially security risk | ||
*Locks could be changed; alternately, we could install some form of numeric keypad lock | *Locks could be changed; alternately, we could install some form of numeric keypad lock | ||
* <span style="background: lightgrey;">ACTION:</span> '''Alex'''to research the costs of various options. | * <span style="background: lightgrey;">ACTION:</span> '''Alex''' to research the costs of various options. | ||
===EBC Stickers=== | ===EBC Stickers=== | ||
*Stickers are needed to adorn bikes and for general PR and giveaways | *Stickers are needed to adorn bikes and for general PR and giveaways | ||
*Alex has made several designs and received quotes | *Alex has made several designs and received quotes | ||
* <span style="background: lightgrey;">ACTION:</span> '''Alex'''to send out quotes for discussion | * <span style="background: lightgrey;">ACTION:</span> '''Alex''' to send out quotes for discussion | ||
==Food For Next Meeting== | ==Food For Next Meeting== | ||
| Line 125: | Line 131: | ||
==End of Meeting== | ==End of Meeting== | ||
[[Category:minutes]] | |||
[[Category:2010-2011 Board minutes]] | |||