Board Minutes August 2015: Difference between revisions
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== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
* <span style="background: yellow;">Motion:</span> To approve this August agenda, the July 2015 minutes, and reports as presented below. Moved by . Seconded by . '''Motion Failed/Carried.''' | * <span style="background: yellow;">Motion:</span> To approve this August agenda, the [http://edmontonbikes.ca/w/Board_Minutes_July_2015 July 2015 minutes], and reports as presented below. Moved by . Seconded by . '''Motion Failed/Carried.''' | ||
=== President's Report - Jon === | === President's Report - Jon === | ||
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* '''Everyone''' sign reports that you have reviewed each month. | * '''Everyone''' sign reports that you have reviewed each month. | ||
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar. | * '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar. | ||
* | * '''Everyone''' log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AkwWWHPTzO0vdHV6SEhxdHAzLWthUFZmN2VfVTJhZEE&usp=drive_web#gid=0 2015 board volunteer hours] for the past month. | ||
* | * '''Everyone''' sign reports that you have reviewed each month. | ||
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar. | |||
* Apr 2015: '''Anna''' will create new website application for 2015 board. '''Board''' will share with contacts and review applications prior to board meetings; applicants will be invited to meetings to be guest or interview. | |||
* May 2015: '''Geoff, Nancy''' will draw up an Executive Director performance plan by June 30 2015. | |||
* May 2015: '''Dan, Anna, Rachel''' will review existing TOR and draft new TOR and Policies to clarify responsibilities and accountabilities for committees and board members by September 30 2015. | |||
* May 2015: '''Jon, Neil''' will conduct a complete EBC Budget Review by September 30. The review should be conducted after EBC Charitable Status and BWN lease issues have been addressed. | |||
* Jun 2015: '''Jon''' to meet with Michael (urban planning intern) to discuss 95 ave bike lane data analysis. | |||
* Jul 2015: '''Adrian''' will email/call landlord to get electronic copy of draft lease and circulate for email vote before Aug board meeting (asap). | |||
* Jul 2015: '''Anna''' will complete AHRC reply with Matt B by July 29 | |||
* Jul 2015: '''Jon, Nancy, Anna, Chris Chan''' will meet to get an orientation and see if Asana can be used for board tasks/to do list too. | |||
* Jul 2015: '''Jon''' will connect with Janine and the bank to get clarity on accounts. '''Chris Ch''' will follow up with where YCR2 cheques are begin deposited. | |||
* Jul 2015: '''Anna''' will investigate north side venues within the AGM budget line. Will update by August meeting. | |||
Jul 2015: '''Nancy''' will email board members to call for a casino coordinator/lead. | |||
'''COMPLETED''' | '''COMPLETED''' | ||
* | * Jul 2015: '''Anna''' will send form to staff and Chris Co to sign. | ||
* | ** doc linked in June minutes and in google drive | ||
* Jul 2015: '''Anna''' will contact Neil to ask for $500 and any remaining ABBCC funds to ABBCC asap. | |||
* Jul 2015: '''Anna''' will update Neil with new budget info. | |||
* Jul 2015: '''Anna''' will add to Aug agenda. Must appoint someone (board or chris) | |||
=== Strategic Plan Updates (5 min) === | === Strategic Plan Updates (5 min) === | ||
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=== BWN Lease (10 min) Adrian === | |||
* formally document email vote | |||
=== | === Financial Mgmt Policy (10 min) Dan, Jon === | ||
* [https://docs.google.com/document/d/1iDhgDNQo-jDkoTsTVpNL_KXCtS8vt9O4zfIPRlU4HzE/edit Financial Management Policy] - draft submitted by Dan May 2015 | * [https://docs.google.com/document/d/1iDhgDNQo-jDkoTsTVpNL_KXCtS8vt9O4zfIPRlU4HzE/edit Financial Management Policy] - draft submitted by Dan May 2015 | ||
* Discussion notes: | * Discussion notes: | ||
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* <span style="background: yellow;">Motion:</span> To ___. Moved by , seconded by . '''Motion Failed/Carried.''' | * <span style="background: yellow;">Motion:</span> To ___. Moved by , seconded by . '''Motion Failed/Carried.''' | ||
* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date). | * <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date). | ||
=== Director Assignments (5 min) Anna === | |||
* Suggested by Nathan/Spoke at June meeting. Tabled in July. | |||
** "Nancy: Clarifying - what type of board capacity are you recommending? Nathan: board member who has spoke as portfolio. Marianne: Having a name assigned shows board commitment for the program." | |||
* Should we have a Director assigned to each [http://edmontonbikes.ca/services/ Program]? BikeWorks South, BikeWorks North, YCR2, Spoke, WTGNB, Rentals, etc? | |||
* Discussion notes: | |||
** | |||
** | |||
* <span style="background: yellow;">Motion:</span> To ___. Moved by , seconded by . '''Motion Failed/Carried.''' | |||
* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date). | |||
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[[Category:minutes]] | [[Category:minutes]] | ||
[[Category: | [[Category:2014-2015 Board minutes]] | ||