Board Minutes June 2015: Difference between revisions
no edit summary
Anna Vesala (talk | contribs) No edit summary |
Anna Vesala (talk | contribs) No edit summary |
||
| Line 83: | Line 83: | ||
=== ED Update (10 min) Chris === | === ED Update (10 min) Chris === | ||
* May report is forthcoming. | * May report is forthcoming. Likely done tonight or tomorrow. | ||
* Marianne is leaving to move in Sept. Have met with Nancy to rework the admin of her position. Some of her duties will be delegated to Les. He is already overworked but figuring out whether he can manage the added responsibilities. | * Marianne is leaving to move in Sept. Have met with Nancy to rework the admin of her position. Some of her duties will be delegated to Les. He is already overworked but figuring out whether he can manage the added responsibilities. | ||
* June has been full of events, all paid. One struggle: having enough skilled contractors to work these events. Has been first time that we have such high demand for off-site instruction of mechanics. | * June has been full of events, all paid. One struggle: having enough skilled contractors to work these events. Has been first time that we have such high demand for off-site instruction of mechanics. | ||
| Line 95: | Line 95: | ||
** Nancy: Are built bikes eligible for discount? Coreen: Discount only ever applied to bikes that have NOT had tune up or fixed. | ** Nancy: Are built bikes eligible for discount? Coreen: Discount only ever applied to bikes that have NOT had tune up or fixed. | ||
** Coreen: While I was sick in May, Keith was using some of his time to cover for me so that should also be considered. | ** Coreen: While I was sick in May, Keith was using some of his time to cover for me so that should also be considered. | ||
** Nancy: Knowing what his hours are going toward are really helpful to know what is happening versus the budget. Still need to do work on optics of this position to differentiate this paid position from the same work that volunteers at BWN are doing. Need to keep working on optics and messaging. Jon: This is why we need to hold Bike Building position accountable to the budget/goal of production to be able to justify paid vs volunteer. Alex: If position is covering costs of parts and generating quality bikes, this should be recognized. Nancy: Absolutely, but if volunteer does same repair with same skill... Alex: Having finished bikes allows volunteers to spend more time with people, also we dont always have volunteers but it is nice to have finished bikes available for patrons. | ** Nancy: Knowing what his hours are going toward are really helpful to know what is happening versus the budget. Still need to do work on optics of this position to differentiate this paid position from the same work that volunteers at BWN are doing. Need to keep working on optics and messaging. Jon: This is why we need to hold Bike Building position accountable to the budget/goal of production to be able to justify paid vs volunteer. Alex: If position is covering costs of parts and generating quality bikes, this should be recognized. Nancy: Absolutely, but if volunteer does same repair with same skill... Alex: Having finished bikes allows volunteers to spend more time with people, also we dont always have volunteers but it is nice to have finished bikes available for patrons. Alexey: Had an experience at shop that one patron was so impressed that they could buy a perfectly tuned bike for less than their previous bike - this person's word of mouth and praise is invaluable! | ||
* New patio at BWS. Have some small physical changes at BWS. Plan to bring these to BWN but want a full plan for BWN first. | |||
=== Charitable Status Open House (35 min) - Alexey, Jon, Nancy === | |||
* Charitable Status Open House held last night at no cost for venue. | |||
* Attended: Jon, Nancy, Alexey, Chris Ch, two EBC members | |||
* One member had experiencing with other organization to pursue charitable status. Too often group has revenue shortfall and seeks charitable status to solve problem. Suggestions: | |||
** File on time | |||
** Do not do biz with groups outside of canada | |||
** Political activities. What are boundaries? | |||
** CRA must approve our objectives, but CRA can change their rules at any point which then could not be approved. | |||
** Foundation arm of org? Discussed that EBC would not do this. | |||
* What are penalties if default on charitable status. Had 3 page list of penalties but did not include revoking charitable status. | |||
* Our objects, accounting are in line with CRA. New position will also explicitly seek qualifications for this. | |||
* One member had other suggestions: | |||
** Splitting programs. Bring "the brand" together to allow for synergies of the overall organization and programs. Duplication of governance duties if two separate organizations. | |||
* | |||
* Outcomes | |||
* Debate merits and shortcomings of charitable status for EBC | * Debate merits and shortcomings of charitable status for EBC | ||
* Schedule a vote on whether EBC should pursue Charitable Status | * Schedule a vote on whether EBC should pursue Charitable Status | ||
| Line 113: | Line 129: | ||
=== Board Recruitment (5 min) - Anna === | === Board Recruitment (5 min) - Anna === | ||
* Recruit new Board Members update | * Recruit new Board Members update | ||
* Opportunity to recruit? InterVivios event | * Opportunity to recruit? InterVivios event [https://www.eventbrite.com/e/intervivos-presents-citizen-edmonton-tickets-16967931540 June 24] | ||
* Discussion notes: | * Discussion notes: | ||
| Line 121: | Line 137: | ||
=== Bank Authorizations (5 min) - Jon === | === Bank Authorizations (5 min) - Jon === | ||
* Change to Banking Authorizations; YCR2 Separate Account with YCR2 signing authority | * Change to Banking Authorizations; | ||
* YCR2 Separate Account with YCR2 signing authority | |||
* Discussion notes: | * Discussion notes: | ||
** | ** | ||