Board Minutes June 2015: Difference between revisions
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* Food by: Nancy | * Food by: Nancy | ||
* Board attendance: Jon, Nancy, Anna, Alexey | * Board attendance: Jon, Nancy, Anna, Alexey | ||
* Staff attendance: Chris Chan, Marianne | * Staff attendance: Chris Chan, Marianne, Coreen | ||
* Regrets: Rachel, Geoff, Dan | * Regrets: Rachel, Geoff, Dan | ||
* Absent: Chris Co | * Absent: Adrian, Chris Co | ||
* Guests: Michael O'Neill, Nathan Treloar | * Guests: Michael O'Neill, Nathan Treloar | ||
== Call to Order == | == Call to Order == | ||
* Meeting called to order by | * Meeting called to order by Jon at 7:18 pm. | ||
== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
* Date: July 15 2015 | * Date: July 15 2015 | ||
* Location: Room 213 | * Location: Room 213 Education South U of A | ||
* Chair:Geoff | * Chair: Geoff | ||
* Minute-taker: | * Minute-taker: Anna | ||
* Food by: | * Food by: Alex | ||
== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
http://www.edmontonbikes.ca/w/Board_Minutes_May_2015 | http://www.edmontonbikes.ca/w/Board_Minutes_May_2015 | ||
* <span style="background: yellow;">Motion:</span> To approve this | * <span style="background: yellow;">Motion:</span> To approve this June agenda, the May 2015 minutes as amended, April 2015 minutes, March 2015 minutes. Moved by Nancy. Seconded by Alex. '''Motion Carried.''' | ||
* No reports this month. | |||
*incomplete motion from May minutes | *incomplete motion from May minutes | ||
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** Jon: This is a unique opportunity due to the 95 Ave Bike Lane possible motion by Council coming up. I would like to identify members around this area to garner info and interest. | ** Jon: This is a unique opportunity due to the 95 Ave Bike Lane possible motion by Council coming up. I would like to identify members around this area to garner info and interest. | ||
=== Spoke (10 min) - Nathan === | |||
* Nathan has been volunteering with the Spoke for past 3 years. | |||
* Planning for the Spoke to run again in Sept out of BWN and same volunteer base. | |||
* Marianne and Nathan over past month have been meeting to discuss changes. | |||
** Need paid coordinator for program! Could possibly be part of Marianne's position | |||
** Board position for the spoke program. Serve a specific community and have a niche audience. We feel well represented but would be good to have a closer relationship with board. Formal representation. | |||
* Looking for support from Board to keep the Spoke inertia going by having this paid position. | |||
* Spoke organizes program in a fun way! Operate as a group with egalitarian structure. This is not the organizational structure that seems to be how EBC overall is structured, so may be challenge to designate a rep. | |||
** Nancy: When we started as a board this year, we wanted to put "more hands on deck" and created Marianne and Les' current positions to provide support for Spoke, YCR2, etc. There is definitely support for spoke on the board but now the staff have more specific responsibility. | |||
** Nathan: Glad to hear. I am here to push support for "the bottom up." | |||
** Jon: The Spoke organization, from my personal experience, is the best way to organize. Informal discussions were valuable for me to see during the program delivery to help me understand what was going on. | |||
** Nathan: We are looking for more than someone who is there regularly, get a feel for where we are at, coming back to speak with us after decision has been made, etc. | |||
** Jon: This is really what Marianne's position was for. She could be involved, relay information, have decision-making power, etc. | |||
** Anna: What was the reason for not being able to run this past Feb to now? Nathan: Lacked volunteers. This was the longest stint of the Spoke running yet. Have an ebb and flow of mechanics. Tara (previous coordinator) was not able to continue so we also lacked a coordinator. We know that programs during the summer dont work so we could have run July-Aug program but decided not to for variety of reasons. We are focusing on a strong start for Sept. | |||
** Nancy: Clarifying - what type of board capacity are you recommending? Nathan: board member who has spoke as portfolio. Marianne: Having a name assigned shows board commitment for the program. | |||
** Alexey: Could spoke have rep at board meetings? Nathan: Here I am :) | |||
** Nathan: Spoke is unique because it was established through Neighbourhood Empowerment Team (NET). What does it mean to go from NET seed project to a self-sustained project? Anna: Would be an opportunity for the board to go back to NET to share how the program is going, maybe ask for specific support if there are areas of challenge that we have. They are a great resource and continue to be proud of the Spoke. | |||
* <span style="background: lime;">Action Items:</span> '''Anna''' will add board assignments to July agenda. | |||
=== ED Update (10 min) Chris === | |||
* May report is forthcoming. | |||
* Marianne is leaving to move in Sept. Have met with Nancy to rework the admin of her position. Some of her duties will be delegated to Les. He is already overworked but figuring out whether he can manage the added responsibilities. | |||
* June has been full of events, all paid. One struggle: having enough skilled contractors to work these events. Has been first time that we have such high demand for off-site instruction of mechanics. | |||
** Nancy: Busy because its Bike Month or...? Chris: Yes, Bike Month, Enviro Week, farmers markets, etc. | |||
=== Charitable Status Open House (35 min) - Alexey, Jon, Nancy === | === Charitable Status Open House (35 min) - Alexey, Jon, Nancy === | ||