Board Minutes July 2014: Difference between revisions
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'''''These minutes | '''''These minutes were approved at the [http://edmontonbikes.ca/w/Board_Minutes_August_2014 August 2014] board meeting.''''' | ||
== EBC Board Meeting Minutes for Sunday July 13, 2014 == | == EBC Board Meeting Minutes for Sunday July 13, 2014 == | ||
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Board meetings are open to the EBC members and the public. This month's board meeting will only be 5 minutes long to allow the board to have <i>in camera </i> board retreat for rest of the day. | Board meetings are open to the EBC members and the public. This month's board meeting will only be 5 minutes long to allow the board to have <i>in camera </i> board retreat for rest of the day. | ||
* Location: | * Location: Room 221, Education South, U of A campus | ||
* Start Time: 10:00 a.m. | * Start Time: 10:00 a.m. | ||
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== Attendance == | == Attendance == | ||
* Meeting Chair: | * Meeting Chair: Caylie | ||
* Minute-taker: Anna | * Minute-taker: Anna | ||
* Food by: | * Food by: Anna / BYOLunch | ||
* Board attendance: | * Board attendance: Chris Co, Bernadette, Caylie, Anna 1002, Doug 1010, Sarah 1010, Leila 1025 | ||
* Staff attendance: | * Staff attendance: n/a | ||
* Regrets: | * Regrets: Steve, Matt, Kristen, Carlos | ||
* Absent: | * Absent: n/a | ||
* Guests: | * Guests: n/a | ||
== Call to Order == | == Call to Order == | ||
* Meeting called to order by | * Meeting called to order by Caylie at 1018am. | ||
== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
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* Chair: | * Chair: | ||
* Minute-taker: Anna | * Minute-taker: Anna | ||
* Food by: | * Food by: | ||
== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
* <span style="background: yellow;">Motion:</span> To approve the July 2014 agenda, [http://edmontonbikes.ca/w/Board_Minutes_June_2014 June 2014 minutes], and reports as presented below. Motioned by Caylie, seconded by Bernadette. Bern abstains from June minute approval. Leila not yet present. '''Motion Carried.''' | |||
* <span style="background: yellow;">Motion:</span> To approve the July 2014 agenda, [http://edmontonbikes.ca/w/Board_Minutes_June_2014 June 2014 minutes], and reports as presented below. Motioned by . | |||
=== President's Report === | === President's Report === | ||
* | * n/a | ||
=== Treasurer's Report === | === Treasurer's Report === | ||
* | * n/a | ||
=== Executive Director's Report === | === Executive Director's Report === | ||
* | * n/a | ||
=== BikeWorks Report === | === BikeWorks Report === | ||
*[https://docs.google.com/a/edmontonbikes.ca/document/d/1NG66cjDIl1PCS-25LgA15K8oBK_q-q-gBjSpFaevLxk/edit BikeWorks Report June 2014] - submitted July 5 | * [https://docs.google.com/a/edmontonbikes.ca/document/d/1NG66cjDIl1PCS-25LgA15K8oBK_q-q-gBjSpFaevLxk/edit BikeWorks Report June 2014] - submitted July 5 | ||
=== Advocacy Committee Report === | === Advocacy Committee Report === | ||
* | * n/a | ||
=== H.R. Committee Report === | === H.R. Committee Report === | ||
* | * n/a | ||
=== Policy Committee Report === | === Policy Committee Report === | ||
* | * n/a | ||
=== Strategic Planning Committee Report === | === Strategic Planning Committee Report === | ||
* | * n/a | ||
== Current & Completed Business == | == Current & Completed Business == | ||
=== Updates on Action Items From Previous Meeting (5 min)=== | === Updates on Action Items From Previous Meeting (5 min)=== | ||
* <span style="background: lime;">Action Items:</span> '''Everyone''' review these action items and we will review at the August meeting. | |||
* '''Everyone''' log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AkwWWHPTzO0vdG1IdkU4UmJEZkExaFlSakpQdkR4bWc&usp=drive_web#gid=0 2014 board volunteer hours] for the past month. | * '''Everyone''' log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AkwWWHPTzO0vdG1IdkU4UmJEZkExaFlSakpQdkR4bWc&usp=drive_web#gid=0 2014 board volunteer hours] for the past month. | ||
* '''Everyone''' sign reports that you have reviewed each month. | * '''Everyone''' sign reports that you have reviewed each month. | ||
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* June 2014: '''Doug''' will contact possible facilitator from Good 100 Project by June 30 to see if she can facilitate retreat. '''DONE''' | * June 2014: '''Doug''' will contact possible facilitator from Good 100 Project by June 30 to see if she can facilitate retreat. '''DONE''' | ||
* June 2014: '''Anna''' to update May minutes with correct consent agenda and Derek's resignation date. '''DONE''' | * June 2014: '''Anna''' to update May minutes with correct consent agenda and Derek's resignation date. '''DONE''' | ||
* June 2014: '''Anna''' to close Derek's ebc account. '''DONE''' | |||
=== | === Check-In on 2014 Goals (45 min)=== | ||
* | * individual (internal board eval) | ||
** <span style="background: lime;">Action Items:</span> '''Everyone''' review your [https://drive.google.com/a/edmontonbikes.ca/?tab=mo#folders/0B0wWWHPTzO0vbHZ6N0NSd0tnMzA personal board goals] that were written at the Nov board retreat to do a personal reflection on how you are doing. | |||
* | * organizational | ||
** This is the entire retreat schedule :) | |||
* <span style="background: lime;">Action Items:</span> ''' | |||
* | |||
* | |||
=== Strategic Plan (5h30min)=== | |||
* organizational values: current and ideal (90 min) | |||
** Small group discussions | |||
** <span style="background: lime;">Action Items:</span> '''Caylie''' will post the notes from the discussions [https://docs.google.com/a/edmontonbikes.ca/document/d/1UTjJYhd-xGrGjxbnecouWgOxKBqDvvD8guLdcOEzGz4/edit#heading=h.yvkasek8x48 here] | |||
* roles & responsibilities (45 min) | |||
** Forget all current positions/roles. What needs to be done in the organization? | |||
** Small group discussions | |||
** Discussion: | |||
*** Leila: This is a difficult exercise. How do we accurately identify the roles and responsibilities currently in the org? What is EBC's role and responsibility in the city? | |||
*** Strategic Planning Committee met with staff to ask what roles they could see as future positions in the org. | |||
*** Doug: Our board is supposed to oversee that our staff is happy, healthy, and productive. They are productive, they seem happy, but they are definitely overburdened and overworked. | |||
** <span style="background: lime;">Action Items:</span> '''Caylie''' will post the notes from the discussions [https://docs.google.com/a/edmontonbikes.ca/document/d/1UTjJYhd-xGrGjxbnecouWgOxKBqDvvD8guLdcOEzGz4/edit#heading=h.yvkasek8x48 here] | |||
* asset mapping of related organizations in Edm (45 min) | |||
** Who are the other players in the city? | |||
** Small group brainstorm | |||
** <span style="background: lime;">Action Items:</span> '''Caylie''' will post the notes from the discussions [https://docs.google.com/a/edmontonbikes.ca/document/d/1UTjJYhd-xGrGjxbnecouWgOxKBqDvvD8guLdcOEzGz4/edit#heading=h.yvkasek8x48 here] | |||
(lunch! 12-12:30) | |||
== <i>In Camera</i> Session ( | == <i>In Camera</i> Session (120 min)== | ||
* <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Moved by , seconded by . '''Motion | * <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Moved by Sarah, seconded by Doug. '''Motion Carried.''' | ||
* Please list how long you believe your topic will take to discuss: | * Please list how long you believe your topic will take to discuss: | ||
** | ** organizational structure and name (60 min) | ||
** | ** budget Sept 2014-Sept 2015 (60 min) | ||
== Adjournment == | == Adjournment == | ||
* <span style="background: yellow;">Motion:</span> To adjourn the meeting. Moved by , seconded by . '''Motion | * <span style="background: yellow;">Motion:</span> To adjourn the meeting at 3:15. Moved by Anna, seconded by Leila. '''Motion Carried.''' | ||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2013-2014 Board minutes]] | [[Category:2013-2014 Board minutes]] | ||