Board Minutes July 2014: Difference between revisions
no edit summary
Anna Vesala (talk | contribs) |
Anna Vesala (talk | contribs) No edit summary |
||
| (12 intermediate revisions by 2 users not shown) | |||
| Line 1: | Line 1: | ||
'''''These minutes | '''''These minutes were approved at the [http://edmontonbikes.ca/w/Board_Minutes_August_2014 August 2014] board meeting.''''' | ||
== EBC Board Meeting Minutes for Sunday July 13, 2014 == | == EBC Board Meeting Minutes for Sunday July 13, 2014 == | ||
| Line 5: | Line 5: | ||
Board meetings are open to the EBC members and the public. This month's board meeting will only be 5 minutes long to allow the board to have <i>in camera </i> board retreat for rest of the day. | Board meetings are open to the EBC members and the public. This month's board meeting will only be 5 minutes long to allow the board to have <i>in camera </i> board retreat for rest of the day. | ||
* Location: | * Location: Room 221, Education South, U of A campus | ||
* Start Time: 10:00 a.m. | * Start Time: 10:00 a.m. | ||
| Line 11: | Line 11: | ||
== Attendance == | == Attendance == | ||
* Meeting Chair: | * Meeting Chair: Caylie | ||
* Minute-taker: Anna | * Minute-taker: Anna | ||
* Food by: | * Food by: Anna / BYOLunch | ||
* Board attendance: | * Board attendance: Chris Co, Bernadette, Caylie, Anna 1002, Doug 1010, Sarah 1010, Leila 1025 | ||
* Staff attendance: | * Staff attendance: n/a | ||
* Regrets: | * Regrets: Steve, Matt, Kristen, Carlos | ||
* Absent: | * Absent: n/a | ||
* Guests: | * Guests: n/a | ||
== Call to Order == | == Call to Order == | ||
* Meeting called to order by | * Meeting called to order by Caylie at 1018am. | ||
== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
* Date: Wednesday August 20, 2014 | * Date: Wednesday August 20, 2014 | ||
* Location: BikeWorks South | * Location: BikeWorks South?? | ||
** BWS open 6-9pm | |||
* Chair: | * Chair: | ||
* Minute-taker: Anna | * Minute-taker: Anna | ||
| Line 31: | Line 32: | ||
== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
* <span style="background: yellow;">Motion:</span> To approve the July 2014 agenda, [http://edmontonbikes.ca/w/Board_Minutes_June_2014 June 2014 minutes], and reports as presented below. Motioned by Caylie, seconded by Bernadette. Bern abstains from June minute approval. Leila not yet present. '''Motion Carried.''' | |||
* <span style="background: yellow;">Motion:</span> To approve the July 2014 agenda, [http://edmontonbikes.ca/w/Board_Minutes_June_2014 June 2014 minutes], and reports as presented below. Motioned by . | |||
=== President's Report === | === President's Report === | ||
* | * n/a | ||
=== Treasurer's Report === | === Treasurer's Report === | ||
* | * n/a | ||
=== Executive Director's Report === | === Executive Director's Report === | ||
* | * n/a | ||
=== BikeWorks Report === | === BikeWorks Report === | ||
*[https://docs.google.com/a/edmontonbikes.ca/document/d/1NG66cjDIl1PCS-25LgA15K8oBK_q-q-gBjSpFaevLxk/edit BikeWorks Report June 2014] - submitted July 5 | * [https://docs.google.com/a/edmontonbikes.ca/document/d/1NG66cjDIl1PCS-25LgA15K8oBK_q-q-gBjSpFaevLxk/edit BikeWorks Report June 2014] - submitted July 5 | ||
=== Advocacy Committee Report === | === Advocacy Committee Report === | ||
* | * n/a | ||
=== H.R. Committee Report === | === H.R. Committee Report === | ||
* | * n/a | ||
=== Policy Committee Report === | === Policy Committee Report === | ||
* | * n/a | ||
=== Strategic Planning Committee Report === | === Strategic Planning Committee Report === | ||
* | * n/a | ||
== Current & Completed Business == | == Current & Completed Business == | ||
=== Updates on Action Items From Previous Meeting (5 min)=== | === Updates on Action Items From Previous Meeting (5 min)=== | ||
* <span style="background: lime;">Action Items:</span> '''Everyone''' review these action items and we will review at the August meeting. | |||
* '''Everyone''' log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AkwWWHPTzO0vdG1IdkU4UmJEZkExaFlSakpQdkR4bWc&usp=drive_web#gid=0 2014 board volunteer hours] for the past month. | * '''Everyone''' log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AkwWWHPTzO0vdG1IdkU4UmJEZkExaFlSakpQdkR4bWc&usp=drive_web#gid=0 2014 board volunteer hours] for the past month. | ||
* '''Everyone''' sign reports that you have reviewed each month. | * '''Everyone''' sign reports that you have reviewed each month. | ||
| Line 80: | Line 83: | ||
* June 2014: '''Caylie''' will write draft job description for bike builder, workshop instructor, admin position and send to staff. '''Chris, Coreen''' to present draft to volunteers by end of August 2014. | * June 2014: '''Caylie''' will write draft job description for bike builder, workshop instructor, admin position and send to staff. '''Chris, Coreen''' to present draft to volunteers by end of August 2014. | ||
* June 2014: '''Strategic Planning Committee''' will contact Janine to have further meeting about You Can Ride 2. | * June 2014: '''Strategic Planning Committee''' will contact Janine to have further meeting about You Can Ride 2. | ||
* June 2014: '''Doug''' will send Janine contact info for Good100 fellow who is running a social enterprise storage facility. | |||
* June 2014: '''Policy Committee''' to add an Advertising Policy to the wish list. | * June 2014: '''Policy Committee''' to add an Advertising Policy to the wish list. | ||
* June 2014: '''Chris Co''' will begin coordinate memorial ride event (contacting people, food pick up, etc). '''Leila''' will get card. '''Sarah''' will look into mental health partnerships or initiatives that EBC could take on. | * June 2014: '''Chris Co''' will begin coordinate memorial ride event (contacting people, food pick up, etc). '''Leila''' will get card. '''Sarah''' will look into mental health partnerships or initiatives that EBC could take on. | ||
| Line 88: | Line 92: | ||
* June 2014: '''Doug''' will contact possible facilitator from Good 100 Project by June 30 to see if she can facilitate retreat. '''DONE''' | * June 2014: '''Doug''' will contact possible facilitator from Good 100 Project by June 30 to see if she can facilitate retreat. '''DONE''' | ||
* June 2014: '''Anna''' to update May minutes with correct consent agenda and Derek's resignation date. '''DONE''' | * June 2014: '''Anna''' to update May minutes with correct consent agenda and Derek's resignation date. '''DONE''' | ||
* June 2014: '''Anna''' to close Derek's ebc account. '''DONE''' | |||
=== | === Check-In on 2014 Goals (45 min)=== | ||
* | * individual (internal board eval) | ||
** <span style="background: lime;">Action Items:</span> '''Everyone''' review your [https://drive.google.com/a/edmontonbikes.ca/?tab=mo#folders/0B0wWWHPTzO0vbHZ6N0NSd0tnMzA personal board goals] that were written at the Nov board retreat to do a personal reflection on how you are doing. | |||
* | * organizational | ||
** This is the entire retreat schedule :) | |||
* <span style="background: lime;">Action Items:</span> ''' | |||
* | |||
* | |||
=== Strategic Plan (5h30min)=== | |||
* organizational values: current and ideal (90 min) | |||
** Small group discussions | |||
** <span style="background: lime;">Action Items:</span> '''Caylie''' will post the notes from the discussions [https://docs.google.com/a/edmontonbikes.ca/document/d/1UTjJYhd-xGrGjxbnecouWgOxKBqDvvD8guLdcOEzGz4/edit#heading=h.yvkasek8x48 here] | |||
* roles & responsibilities (45 min) | |||
** Forget all current positions/roles. What needs to be done in the organization? | |||
** Small group discussions | |||
** Discussion: | |||
*** Leila: This is a difficult exercise. How do we accurately identify the roles and responsibilities currently in the org? What is EBC's role and responsibility in the city? | |||
*** Strategic Planning Committee met with staff to ask what roles they could see as future positions in the org. | |||
*** Doug: Our board is supposed to oversee that our staff is happy, healthy, and productive. They are productive, they seem happy, but they are definitely overburdened and overworked. | |||
** <span style="background: lime;">Action Items:</span> '''Caylie''' will post the notes from the discussions [https://docs.google.com/a/edmontonbikes.ca/document/d/1UTjJYhd-xGrGjxbnecouWgOxKBqDvvD8guLdcOEzGz4/edit#heading=h.yvkasek8x48 here] | |||
* asset mapping of related organizations in Edm (45 min) | |||
** Who are the other players in the city? | |||
** Small group brainstorm | |||
** <span style="background: lime;">Action Items:</span> '''Caylie''' will post the notes from the discussions [https://docs.google.com/a/edmontonbikes.ca/document/d/1UTjJYhd-xGrGjxbnecouWgOxKBqDvvD8guLdcOEzGz4/edit#heading=h.yvkasek8x48 here] | |||
(lunch! 12-12:30) | |||
== <i>In Camera</i> Session ( | == <i>In Camera</i> Session (120 min)== | ||
* <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Moved by , seconded by . '''Motion | * <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Moved by Sarah, seconded by Doug. '''Motion Carried.''' | ||
* Please list how long you believe your topic will take to discuss: | * Please list how long you believe your topic will take to discuss: | ||
** | ** organizational structure and name (60 min) | ||
** | ** budget Sept 2014-Sept 2015 (60 min) | ||
== Adjournment == | == Adjournment == | ||
* <span style="background: yellow;">Motion:</span> To adjourn the meeting. Moved by , seconded by . '''Motion | * <span style="background: yellow;">Motion:</span> To adjourn the meeting at 3:15. Moved by Anna, seconded by Leila. '''Motion Carried.''' | ||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2013-2014 Board minutes]] | [[Category:2013-2014 Board minutes]] | ||