Board Minutes July 2014: Difference between revisions
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'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.''''' | '''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.''''' | ||
== EBC Board Meeting Minutes for July | == EBC Board Meeting Minutes for Sunday July 13, 2014 == | ||
Board meetings are open to the EBC members and the public. | Board meetings are open to the EBC members and the public. This month's board meeting will only be 5 minutes long to allow the board to have <i>in camera </i> board retreat for rest of the day. | ||
* Location: | * Location: | ||
* Start Time: | * Start Time: 10:00 a.m. | ||
Please RSVP to [[email protected]] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you! | Please RSVP to [[email protected]] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you! | ||
== Attendance == | == Attendance == | ||
* Meeting Chair: | * Meeting Chair: | ||
* Minute-taker: | * Minute-taker: Anna | ||
* Food by: | * Food by: | ||
* Board attendance: | * Board attendance: | ||
* Staff attendance: | * Staff attendance: | ||
* Regrets: | * Regrets: | ||
* Absent: | * Absent: | ||
* Guests: | * Guests: | ||
== Call to Order == | == Call to Order == | ||
| Line 24: | Line 24: | ||
== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
* Date: | * Date: Wednesday August 20, 2014 | ||
* Location: | * Location: BikeWorks South | ||
* Chair: | * Chair: | ||
* Minute-taker: | * Minute-taker: Anna | ||
* Food by: | * Food by: | ||
== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
* <span style="background: yellow;">Motion:</span> To approve | * <span style="background: yellow;">Motion:</span> To approve July 2014 agenda, [http://edmontonbikes.ca/w/Board_Minutes_June_201 June 2014 minutes], and reports as presented. Motioned by . Seconded by . '''Motion Failed/Carried.''' | ||
=== President's Report === | === President's Report === | ||
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=== BikeWorks Report === | === BikeWorks Report === | ||
*[BikeWorks Report | *[https://docs.google.com/a/edmontonbikes.ca/document/d/1NG66cjDIl1PCS-25LgA15K8oBK_q-q-gBjSpFaevLxk/edit BikeWorks Report June 2014] - submitted July 5 | ||
=== Advocacy Committee Report === | === Advocacy Committee Report === | ||
| Line 62: | Line 62: | ||
=== Updates on Action Items From Previous Meeting (5 min)=== | === Updates on Action Items From Previous Meeting (5 min)=== | ||
* '''Everyone''' log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AkwWWHPTzO0vdG1IdkU4UmJEZkExaFlSakpQdkR4bWc&usp=drive_web#gid=0 2014 board volunteer hours] for the past month. | * '''Everyone''' log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AkwWWHPTzO0vdG1IdkU4UmJEZkExaFlSakpQdkR4bWc&usp=drive_web#gid=0 2014 board volunteer hours] for the past month. | ||
* | * '''Everyone''' sign reports that you have reviewed each month. | ||
* | * Ongoing: '''Committee chairs''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar. | ||
* Oct 2013: '''Anna''' to make record of what to do for next AGM. | |||
* Nov 2013: '''Executive Committee''' (Leila, Sarah, Anna, Carlos) will pursue a Servus credit card for EBC in the name of the Executive Director. June 2014: '''Anna''' will check with Servus to clarify what status of card application is... | |||
* Jan 2014: '''Kristen''' present proposed bylaw change at AGM 2014. | |||
* Feb 2014: '''Kristen/Policy Committee''' will incorporate petty cash max in future Financial policy. | |||
* Feb 2014: '''Strategic Planning Committee''' will continue to gather info to bring a proposal regarding EBC name change to the board in July 2014. | |||
* April 2014: '''Bernadette''' will get further details on procedure to submit a letter to AGLC or sign onto a group letter. | |||
* April 2014: '''Anna''' will draft a response to patron about EBC current and proposed practices re inclusion/accessibility. | |||
* April 2014, June 2014: '''Chris Co''' will draft an Advocacy Coordinator description by April 25 and pass to Chris Chan for posting. '''Chris Co''' will send to '''Caylie''' for review. Final position will be posted to Advocacy listserv. | |||
* May 2014: '''Anna''' will follow up with ATB and YCR2 with report/thank you for donations. | |||
* May 2014: '''Executive Committee''' (Leila, Sarah, Carlos, Anna) will create an info sheet outlining the expense reimbursement process. (i.e. a policy or procedure for how to get reimbursements) | |||
* May 2014: '''Doug''' will follow up with Bern re: Hazard Assessments and coordinate to get this done. | |||
* May 2014: '''Sarah''' will research organizing First Aid classes for staff and BW volunteers. | |||
* May 2014: '''Anna, Sarah, Caylie''' will plan July mid-year board retreat. | |||
* June 2014: '''Anna''' will review 2014 budget to determine if any food budget is available. If not, BYOL/potluck. | |||
* June 2014: '''Board''' must approve May 2014 reports as it was not included in the consent agenda motion in June 2014. | |||
* June 2014: '''Caylie''' will write draft job description for bike builder, workshop instructor, admin position. Send to staff. '''Chris, Coreen''' to present draft to volunteers by end of August 2014. | |||
* June 2014: '''Strategic Planning Committee''' will contact Janine to have further meeting about You Can Ride 2. | |||
* June 2014: '''Policy Committee''' to add an Advertising Policy to the wish list. | |||
* June 2014: '''Chris Co''' will begin coordinate memorial ride event (contacting people, food pick up, etc). '''Leila''' will get card. '''Sarah''' will look into mental health partnerships or initiatives that EBC could take on. | |||
* June 2014: '''Leila''' will contact Micah and coordinate closing TD and RBC accounts. | |||
'''COMPLETED''' | '''COMPLETED''' | ||
* | * June 2014: '''Doug''' will contact possible facilitatr from Good 100 Project by June 30 to see if she can facilitate retreat. '''DONE''' | ||
* | * June 2014: '''Anna''' to update May minutes with correct consent agenda and Derek's resignation date. '''DONE''' | ||
=== Business Item 1 (__ min)=== | === Business Item 1 (__ min)=== | ||